Term Contract for the Maintenance, Servicing & Reactive Repairs to Central Plant and Renewable Installations 2026

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-r6ebe6-0000822315-2026-02-10T00:00:00Z",
    "date": "2026-02-10T00:00:00Z",
    "ocid": "ocds-r6ebe6-0000822315",
    "initiationType": "tender",
    "parties": [
        {
            "id": "org-27",
            "name": "Castlehill Housing Association",
            "identifier": {
                "legalName": "Castlehill Housing Association"
            },
            "address": {
                "streetAddress": "4 Carden Place",
                "locality": "Aberdeen",
                "region": "UKM5",
                "postalCode": "AB10 1UT"
            },
            "contactPoint": {
                "email": "info@castlehillha.co.uk",
                "telephone": "+44 1224625822",
                "url": "https://www.publiccontractsscotland.gov.uk/"
            },
            "roles": [
                "buyer",
                "centralPurchasingBody"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "Body governed by public law",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "06",
                        "description": "Housing and community amenities",
                        "scheme": "COFOG"
                    }
                ],
                "url": "http://www.castlehillha.co.uk"
            }
        },
        {
            "id": "org-22",
            "name": "Aberdeen Sheriff Court",
            "identifier": {
                "legalName": "Aberdeen Sheriff Court"
            },
            "address": {
                "locality": "Aberdeen"
            },
            "contactPoint": {
                "url": "http://"
            },
            "roles": [
                "reviewBody"
            ]
        }
    ],
    "buyer": {
        "name": "Castlehill Housing Association",
        "id": "org-27"
    },
    "tender": {
        "id": "ocds-r6ebe6-0000822315",
        "title": "Term Contract for the Maintenance, Servicing & Reactive Repairs to Central Plant and Renewable Installations 2026",
        "description": "Generally, the service will comprise the servicing, maintenance and 24/7 reactive repairs to oil & gas fired central plant serving communal heating installations; Air source heat pumps; ground source heat pumps; and NIBE Exhaust Air systems for domestic dwellings together with the heating systems within the individual Tenants properties throughout Aberdeen City and Aberdeenshire and Moray.",
        "status": "active",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "id": "50531100",
                        "scheme": "CPV"
                    },
                    {
                        "id": "42515000",
                        "scheme": "CPV"
                    },
                    {
                        "id": "42511110",
                        "scheme": "CPV"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKM50"
                    },
                    {
                        "region": "UKM62"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "mainProcurementCategory": "services",
        "submissionMethod": [
            "electronicSubmission"
        ],
        "submissionMethodDetails": "https://www.publiccontractsscotland.gov.uk/",
        "tenderPeriod": {
            "endDate": "2026-03-12T17:00:00Z"
        },
        "awardPeriod": {
            "startDate": "2026-03-12T17:00:00Z"
        },
        "documents": [
            {
                "id": "FEB549267",
                "documentType": "contractNotice",
                "title": "Term Contract for the Maintenance, Servicing & Reactive Repairs to Central Plant and Renewable Installations 2026",
                "description": "Generally, the service will comprise the servicing, maintenance and 24/7 reactive repairs to oil & gas fired central plant serving communal heating installations; Air source heat pumps; ground source heat pumps; and NIBE Exhaust Air systems for domestic dwellings together with the heating systems within the individual Tenants properties throughout Aberdeen City and Aberdeenshire and Moray.",
                "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=FEB549267",
                "format": "text/html"
            },
            {
                "id": "FEB549267-1",
                "title": "Invitation to Tender (ITT)",
                "datePublished": "2026-02-10T14:35:09Z",
                "dateModified": "2026-02-10T14:35:09Z",
                "format": "application/pdf"
            },
            {
                "id": "FEB549267-2",
                "title": "Pricing Schedule",
                "datePublished": "2026-02-10T14:35:09Z",
                "dateModified": "2026-02-10T14:35:09Z",
                "format": "application/vnd.openxmlformats-officedocument.spreadsheetml.sheet"
            },
            {
                "id": "FEB549267-3",
                "title": "Appendices",
                "datePublished": "2026-02-10T14:35:09Z",
                "dateModified": "2026-02-10T14:35:09Z",
                "format": "application/x-zip-compressed"
            }
        ],
        "lots": [
            {
                "id": "1",
                "description": "Generally, the service will comprise the servicing, maintenance and 24/7 reactive repairs to oil & gas fired central plant serving communal heating installations; Air source heat pumps; ground source heat pumps; and NIBE Exhaust Air systems for domestic dwellings together with the heating systems within the individual Tenants properties throughout Aberdeen City, Aberdeenshire and Moray.",
                "status": "active",
                "hasOptions": false,
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "contractPeriod": {
                    "durationInDays": 720
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "The Term Contract for the Maintenance & Servicing of Central Plant and Renewable Installations will be for a 2-year period with the option to extend for 2 x single 1-year periods solely at Castlehill Housing Association's discretion to a maximum of 4 years."
                }
            }
        ],
        "bidOpening": {
            "date": "2026-03-12T17:00:00Z"
        },
        "contractTerms": {
            "hasElectronicPayment": true,
            "hasElectronicOrdering": true,
            "electronicInvoicingPolicy": "allowed",
            "performanceTerms": "Refer to ITT Section No. 1 - Preliminaries and Section No. 2 - Contract Requirements for details."
        },
        "coveredBy": [
            "GPA"
        ],
        "otherRequirements": {
            "requiresStaffNamesAndQualifications": true
        },
        "selectionCriteria": {
            "criteria": [
                {
                    "type": "suitability",
                    "description": "All as outlined in the attached 'Appendix A - SPD Guidance and Quality Method Statement & Scoring Evaluation Criteria'."
                },
                {
                    "type": "economic",
                    "description": "All as outlined in the attached 'Appendix A - SPD Guidance and Quality Method Statement & Scoring Evaluation Criteria'."
                },
                {
                    "type": "technical",
                    "description": "All as outlined in the attached 'Appendix A - SPD Guidance and Quality Method Statement & Scoring Evaluation Criteria'."
                },
                {
                    "type": "technical",
                    "description": "Execution of the service is reserved to a particular profession"
                }
            ]
        },
        "submissionTerms": {
            "languages": [
                "en"
            ],
            "bidValidityPeriod": {
                "durationInDays": 90
            }
        },
        "classification": {
            "id": "50531100",
            "scheme": "CPV"
        },
        "hasRecurrence": true,
        "recurrence": {
            "description": "Two to Four years dependant on extensions."
        },
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        }
    },
    "language": "EN",
    "description": "Please ensure that you have carefully and comprehensively read the attached 'Appendix A - SPD Guidance and Quality Method Statement Scoring & Evaluation Criteria' document as it contains very specific information that you will be required to follow to provide your SPD and Quality response. NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=822315. The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at http://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx. Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems. (SC Ref:822315) Download the copy of the online SPD document here (to be completed online through postbox submission): https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=822315",
    "links": [
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000822315"
        }
    ],
    "noticetype": "OJEU - F2 - Contract Notice"
}