Janet Courtney Hostel Refurbishment, Lerwick, Shetland - Architectural Services and Principal Designer

SHETLAND ISLANDS COUNCIL

This public procurement record has 2 releases in its history.

Award

15 Jun 2026 at 00:00

Tender

31 Mar 2026 at 00:00

Summary of the contracting process

The Shetland Islands Council has completed the procurement process for the architectural services and principal designer role in the refurbishment of the Janet Courtney Hostel, located in Lerwick, Shetland. The procurement undertaken was an open procedure for a service contract under the main jurisdiction of the Public Contracts (Scotland) Regulations 2015. The contract, valued at £183,667.20, was awarded to Robert Potter and Partners on 26th May 2026. The project involves full design specification, acquisition of consents, and onsite supervisory duties, with the tender process initially closing on 5th May 2026. Delivery is focused within the Lerwick, Shetland Islands area, classified under the industry category of 'general public services'.

This tender presents lucrative opportunities for small and medium-sized enterprises (SMEs) specialising in architecture and design, particularly those with expertise in public service infrastructure. Businesses that can demonstrate proficiency in compliance with the Construction Regulations 2015, alongside robust financial and technical standings, are well-suited to compete for similar tenders in the future. The project highlighted the effective participation of SMEs, with all submitted bids coming from small and medium enterprises, indicating a favorable procurement landscape for businesses looking to grow through public sector contracts. The requirement for electronic submission facilitates broader participation, offering further growth prospects for digitally capable firms.

How relevant is this notice?

Notice Title

Janet Courtney Hostel Refurbishment, Lerwick, Shetland - Architectural Services and Principal Designer

Notice Description

Provision of architectural services to form part of design team for the refurbishment of the Janet Courtney Hostel. Services comprise full design and specification of drawings and documents, acquisition of consents, assist in appointment of Contractor and full CA duties to supervise and manage works onsite. The appointment will also include the role of Lead Designer under the Construction Regulations 2015 (CDM).

Lot Information

Lot 1

The type of contract awarded is a Services contract.

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000823302
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUN557968
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
OJEU - F3 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

71 - Architectural, construction, engineering and inspection services


CPV Codes

71200000 - Architectural and related services

71220000 - Architectural design services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£183,667 £100K-£500K

Notice Dates

Publication Date
15 Jun 20261 months ago
Submission Deadline
5 May 2026Expired
Future Notice Date
Not specified
Award Date
26 May 20262 months ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
SHETLAND ISLANDS COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LERWICK, SHETLAND
Postcode
ZE1 0LZ
Post Town
Lerwick
Country
Scotland

Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM2 Highlands and Islands
Small Region (ITL 3)
TLM20 Highlands and Islands
Delivery Location
TLM66 Shetland Islands

Local Authority
Shetland Islands
Electoral Ward
Lerwick North and Bressay
Westminster Constituency
Orkney and Shetland

Supplier Information

Number of Suppliers
1
Supplier Name

ROBERT POTTER AND PARTNERS

Further Information

Notice Documents

  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAR552897
    Janet Courtney Hostel Refurbishment, Lerwick, Shetland - Architectural Services and Principal Designer - Provision of architectural services to form part of design team for the refurbishment of the Janet Courtney Hostel. Services comprise full design and specification of drawings and documents, acquisition of consents, assist in appointment of Contractor and full CA duties to supervise and manage works onsite. The appointment will also include the role of Lead Designer under the Construction Regulations 2015 (CDM).
  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUN557968
    Janet Courtney Hostel Refurbishment, Lerwick, Shetland - Architectural Services and Principal Designer - Provision of architectural services to form part of design team for the refurbishment of the Janet Courtney Hostel. Services comprise full design and specification of drawings and documents, acquisition of consents, assist in appointment of Contractor and full CA duties to supervise and manage works onsite. The appointment will also include the role of Lead Designer under the Construction Regulations 2015 (CDM).

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

JSON Markdown

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-r6ebe6-0000823302-2026-06-15T00:00:00Z",
    "date": "2026-06-15T00:00:00Z",
    "ocid": "ocds-r6ebe6-0000823302",
    "initiationType": "tender",
    "parties": [
        {
            "id": "org-9",
            "name": "Shetland Islands Council",
            "identifier": {
                "legalName": "Shetland Islands Council"
            },
            "address": {
                "streetAddress": "8 North Ness Business Park",
                "locality": "Lerwick, Shetland",
                "region": "UKM66",
                "postalCode": "ZE1 0LZ"
            },
            "contactPoint": {
                "name": "Graeme MacDonald",
                "email": "contract.admin@shetland.gov.uk",
                "telephone": "+44 1595744595",
                "url": "http://www.publiccontractsscotland.gov.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "Regional or local authority",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "01",
                        "description": "General public services",
                        "scheme": "COFOG"
                    }
                ],
                "url": "http://www.shetland.gov.uk"
            }
        },
        {
            "id": "org-10",
            "name": "Lerwick Sheriff Court",
            "identifier": {
                "legalName": "Lerwick Sheriff Court"
            },
            "address": {
                "streetAddress": "King Erik Street",
                "locality": "Lerwick, Shetland",
                "postalCode": "ZE1 0HD"
            },
            "contactPoint": {
                "email": "lerwick@scotcourts.gov.uk",
                "url": "http://"
            },
            "roles": [
                "reviewBody"
            ]
        },
        {
            "id": "org-48",
            "name": "Shetland Islands Council",
            "identifier": {
                "legalName": "Shetland Islands Council"
            },
            "address": {
                "streetAddress": "8 North Ness Business Park",
                "locality": "Lerwick, Shetland",
                "region": "UKM66",
                "postalCode": "ZE1 0LZ"
            },
            "contactPoint": {
                "name": "Graeme MacDonald",
                "email": "contract.admin@shetland.gov.uk",
                "telephone": "+44 1595744595",
                "url": "http://"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "Regional or local authority",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "01",
                        "description": "General public services",
                        "scheme": "COFOG"
                    }
                ],
                "url": "http://www.shetland.gov.uk"
            }
        },
        {
            "id": "org-49",
            "name": "Robert Potter and Partners",
            "identifier": {
                "legalName": "Robert Potter and Partners"
            },
            "address": {
                "streetAddress": "7 Miller Road",
                "locality": "Ayr",
                "region": "UK",
                "postalCode": "KA7 2AX"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "sme",
                "url": "http://"
            }
        },
        {
            "id": "org-50",
            "name": "Lerwick Sheriff Court",
            "identifier": {
                "legalName": "Lerwick Sheriff Court"
            },
            "address": {
                "streetAddress": "King Erik Street",
                "locality": "Lerwick, Shetland",
                "postalCode": "ZE1 0HD"
            },
            "contactPoint": {
                "email": "lerwick@scotcourts.gov.uk",
                "url": "http://"
            },
            "roles": [
                "reviewBody"
            ]
        }
    ],
    "buyer": {
        "name": "Shetland Islands Council",
        "id": "org-48"
    },
    "tender": {
        "id": "H/02/26",
        "title": "Janet Courtney Hostel Refurbishment, Lerwick, Shetland - Architectural Services and Principal Designer",
        "description": "Provision of architectural services to form part of design team for the refurbishment of the Janet Courtney Hostel. Services comprise full design and specification of drawings and documents, acquisition of consents, assist in appointment of Contractor and full CA duties to supervise and manage works onsite. The appointment will also include the role of Lead Designer under the Construction Regulations 2015 (CDM).",
        "status": "complete",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "id": "71220000",
                        "scheme": "CPV"
                    }
                ],
                "deliveryLocation": {
                    "description": "Lerwick, Shetland Islands and as required by the Contracting Authority."
                },
                "deliveryAddresses": [
                    {
                        "region": "UKM66"
                    },
                    {
                        "region": "UKM66"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "mainProcurementCategory": "services",
        "submissionMethod": [
            "electronicSubmission"
        ],
        "submissionMethodDetails": "http://www.publiccontractsscotland.gov.uk",
        "tenderPeriod": {
            "endDate": "2026-05-05T12:00:00Z"
        },
        "awardPeriod": {
            "startDate": "2026-05-05T12:30:00Z"
        },
        "documents": [
            {
                "id": "MAR552897",
                "documentType": "contractNotice",
                "title": "Janet Courtney Hostel Refurbishment, Lerwick, Shetland - Architectural Services and Principal Designer",
                "description": "Provision of architectural services to form part of design team for the refurbishment of the Janet Courtney Hostel. Services comprise full design and specification of drawings and documents, acquisition of consents, assist in appointment of Contractor and full CA duties to supervise and manage works onsite. The appointment will also include the role of Lead Designer under the Construction Regulations 2015 (CDM).",
                "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAR552897",
                "format": "text/html"
            },
            {
                "id": "MAR552897-1",
                "title": "Invitation to Tender",
                "datePublished": "2026-03-31T13:35:11Z",
                "dateModified": "2026-03-31T13:35:11Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "MAR552897-2",
                "title": "Quality Submission",
                "datePublished": "2026-03-31T13:35:13Z",
                "dateModified": "2026-03-31T13:35:13Z",
                "format": "application/pdf"
            },
            {
                "id": "MAR552897-3",
                "title": "Appendices A-D",
                "datePublished": "2026-03-31T13:35:13Z",
                "dateModified": "2026-03-31T13:35:13Z",
                "format": "application/x-compressed"
            },
            {
                "id": "MAR552897-4",
                "title": "Appendices E-I",
                "datePublished": "2026-03-31T13:35:16Z",
                "dateModified": "2026-03-31T13:35:16Z",
                "format": "application/x-compressed"
            },
            {
                "id": "MAR552897-5",
                "title": "Winzip Version Appendices A-D",
                "datePublished": "2026-04-02T09:06:56Z",
                "dateModified": "2026-04-02T09:06:56Z",
                "format": "application/x-zip-compressed"
            },
            {
                "id": "MAR552897-6",
                "title": "Winzip Version Appendices E-I",
                "datePublished": "2026-04-02T09:09:56Z",
                "dateModified": "2026-04-02T09:09:56Z",
                "format": "application/x-zip-compressed"
            },
            {
                "id": "JUN557968",
                "documentType": "awardNotice",
                "title": "Janet Courtney Hostel Refurbishment, Lerwick, Shetland - Architectural Services and Principal Designer",
                "description": "Provision of architectural services to form part of design team for the refurbishment of the Janet Courtney Hostel. Services comprise full design and specification of drawings and documents, acquisition of consents, assist in appointment of Contractor and full CA duties to supervise and manage works onsite. The appointment will also include the role of Lead Designer under the Construction Regulations 2015 (CDM).",
                "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUN557968",
                "format": "text/html"
            }
        ],
        "lots": [
            {
                "id": "1",
                "description": "The type of contract awarded is a Services contract.",
                "status": "complete",
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "Quality",
                            "description": "40"
                        },
                        {
                            "type": "price",
                            "description": "60"
                        },
                        {
                            "type": "quality",
                            "name": "Quality",
                            "description": "40"
                        },
                        {
                            "type": "price",
                            "description": "60"
                        }
                    ]
                },
                "hasOptions": false,
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "contractPeriod": {
                    "durationInDays": 1080
                },
                "hasRenewal": false
            }
        ],
        "bidOpening": {
            "date": "2026-05-05T12:30:00Z"
        },
        "contractTerms": {
            "hasElectronicPayment": true,
            "electronicInvoicingPolicy": "allowed"
        },
        "coveredBy": [
            "GPA"
        ],
        "otherRequirements": {
            "requiresStaffNamesAndQualifications": true
        },
        "selectionCriteria": {
            "criteria": [
                {
                    "type": "economic",
                    "description": "Full financial statements (not filing accounts) for the last 3 financial years available; if no accounts are available (e.g. new company) then a bank reference is required. Where accounts are not in English, the Tenderer must provide certified extracts in the English language; A current bank reference which supports that the company could currently support an annual contract value of at least 83,000 GBP per annum. This is 60% of the estimated annual contract price, which is based on the risk profile of the contract; or A credit rating check report to support a minimum annual value of 83,000 GBP; or An average minimum general turnover of 55,000 GBP for the last 3 financial years available and an average minimum specific turnover of 55,000 GBP for the last 3 financial years available; or A minimum general turnover of 55,000 GBP and minimum specific turnover of 55,000 GBP for the last financial year available; or A minimum general turnover of 55,000 GBP and minimum specific turnover of 55,000 GBP for the current financial year by supporting verifiable evidence such as an extract from the company's finance and accounting software; Evidence of current Employers and Public Liability Insurances to a minimum of 10,000,000 GBP and 5,000,000 GBP respectively; Professional Indemnity Insurance to a minimum of 1,000,000 GBP."
                },
                {
                    "type": "technical",
                    "description": "4C.1.2 of the Single Procurement Document (SPD) (Scotland) economic operators will be required to provide at least one example of same or similar services in the last three years."
                }
            ]
        },
        "submissionTerms": {
            "languages": [
                "en"
            ]
        },
        "classification": {
            "id": "71200000",
            "scheme": "CPV"
        },
        "hasRecurrence": false,
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        }
    },
    "language": "EN",
    "description": "(SC Ref:834658)",
    "links": [
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000823302"
        },
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000823302"
        }
    ],
    "noticetype": "OJEU - F3 - Contract Award Notice",
    "awards": [
        {
            "id": "H/02/26",
            "suppliers": [
                {
                    "id": "org-49",
                    "name": "Robert Potter and Partners"
                }
            ],
            "relatedLots": [
                "1"
            ]
        }
    ],
    "contracts": [
        {
            "id": "H/02/26",
            "awardID": "H/02/26",
            "status": "active",
            "value": {
                "amount": 183667.2,
                "currency": "GBP"
            },
            "dateSigned": "2026-05-26T00:00:00Z"
        }
    ],
    "relatedProcesses": [
        {
            "id": "1",
            "relationship": [
                "planning"
            ],
            "scheme": "EU-OJ",
            "identifier": "2026/S 000-029663"
        }
    ],
    "bids": {
        "statistics": [
            {
                "id": "101",
                "measure": "bids",
                "value": 3,
                "relatedLot": "1"
            },
            {
                "id": "102",
                "measure": "smeBids",
                "value": 3,
                "relatedLot": "1"
            },
            {
                "id": "103",
                "measure": "foreignBidsFromEU",
                "value": 0,
                "relatedLot": "1"
            },
            {
                "id": "104",
                "measure": "foreignBidsFromNonEU",
                "value": 3,
                "relatedLot": "1"
            },
            {
                "id": "105",
                "measure": "electronicBids",
                "value": 3,
                "relatedLot": "1"
            }
        ]
    }
}