Award

Library Book Management RFID Procurement

UNIVERSITY OF EDINBURGH

This public procurement record has 1 release in its history.

Award

13 Apr 2026 at 00:00

PCS Notice - Website Contract Award Notice
Summary of the contracting process

The procurement process initiated by the University of Edinburgh focuses on the provision of a Library Book Management RFID System. This procurement is categorised under the education industry and the decision to award the contract, made under a mini-competition framework, relates specifically to library equipment, software, and maintenance services. The procurement process is at the award stage, having been completed with key dates including the signing of the contract on 13th November 2025. The contract is initially set for a duration of five years with potential extensions of up to 24 months. The main location for the delivery is in Edinburgh, under postal code EH1 1HT, within the UKM75 region. The method used for the procurement was limited, with the award having been made without prior publication of a call for competition.

This tender provides significant opportunities for businesses specialising in library and educational services, especially those offering electronic tagging and management systems. Companies with expertise in RFID technology and those capable of providing support and maintenance services for library systems would be well-suited to compete. Although large-scale, this specific contract was awarded to Bibliotheca Limited for £611,873.32, showcasing opportunities for large enterprises looking to establish or expand their footprint in educational technology solutions. The opportunity to subcontract services further allows for SMEs to gain a foothold by offering specialised RFID tagging services.

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Notice Information

Notice Title

Library Book Management RFID Procurement

Notice Description

Procurement of Library Book Management RFID System and support service via mini competition under LIB1021 AP LIBRARY EQUIPMENT, SOFTWARE AND MAINTENANCE Lot 1 - One Stop Shop

Lot Information

Lot 1

Procurement for the provision of RFID Library Book Management Equipment and support services for an initial period of five years, with the option to extend by a period of up to 24 months.. Procurement for the provision of RFID Library Book Management Equipment and support services for an initial period of five years, with the option to extend by a period of up to 24 months.

Options: Contract is for an initial period of 5 years with option to extend for up to 24 months in two 12 month increments.

Procurement Information

Awarded via a mini competition under framework reference LIB1021 AP Library Equipment, Software & Maintenance Lot 1 - One Stop Shop

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000823857
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=APR553693
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
PCS Notice - Website Contract Award Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Limited
Procurement Method Details
Award procedure without prior publication of a call for competition
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

39 - Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products

CPV Codes

39155100 - Library equipment

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£611,873 £500K-£1M

Notice Dates

Publication Date
13 Apr 20261 weeks ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
13 Nov 20255 months ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
UNIVERSITY OF EDINBURGH
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
EDINBURGH
Postcode
EH1 1HT
Post Town
Edinburgh
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM13 City of Edinburgh
Delivery Location
TLM75 City of Edinburgh
Local Authority
City of Edinburgh
Electoral Ward
City Centre
Westminster Constituency
Edinburgh East and Musselburgh

Supplier Information

Number of Suppliers
1
Supplier Name

BIBLIOTHECA

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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