Planning

Hospital Kitchen Deep Cleaning

LOTHIAN HEALTH BOARD

This public procurement record has 1 release in its history.

Planning

26 Feb 2026 at 00:00

PCS Notice - Website Prior Information Notice
Summary of the contracting process

The Lothian Health Board is conducting a procurement process for the provision of deep cleaning services across NHS Lothian's facilities, including six catering kitchens and several cafes. The tender, currently at the planning stage, aims to engage experienced suppliers to handle scheduled deep cleaning adhering to NHS hygiene and safety standards. The contract offers a five-year duration, with the procurement focusing on kitchen deep cleaning within the public services industry category. The scope of work includes various cleaning tasks such as canopy and high-level area cleaning, making it suitable for suppliers with expertise in professional cleaning services. Interested businesses must submit their Request for Information (RFI) by 13 March 2026 at 5pm, with electronic responses sent to Grace Collins at Lothian Health Board.

This tender represents a significant opportunity for businesses in the cleaning services sector, particularly those specialising in hospital or large scale facility cleaning. Companies with capabilities in handling complex cleaning tasks and who utilise environmentally friendly and food-safe cleaning materials would be well-positioned to compete for this contract. Additionally, the opportunity for a long-term engagement allows for stable business growth and development within the service provision to a major health board. By registering interest via Public Contracts Scotland, businesses can receive further updates and ensure they are informed of upcoming stages of the procurement process.

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Notice Information

Notice Title

Hospital Kitchen Deep Cleaning

Notice Description

NHS Lothian intends to conduct a competitive tendering exercise for the provision of specialist hospital kitchen deep cleaning services for NHS Lothian's six catering kitchens, five Cafe Aromas and two other cafes. The contract will have a maximum duration of five years. This PIN is being issued to alert the market to this upcoming opportunity and to gauge interest from suitably qualified and experienced suppliers. The anticipated requirement includes the delivery of scheduled deep cleans at multiple sites within NHS Lothian, with an estimated 2-3 deep cleans per site per annum. Services will be planned in advance and carried out in accordance with NHS hygiene and safety standards. The scope of services is expected to include, but not be limited to: - Canopy, filter, and extraction cleaning - Decarbonising to remove burnt-on residues from equipment such as fryers, ranges, and other heating surfaces - Full disinfection of all relevant surfaces, fittings, and equipment - Dismantling and disconnecting equipment, where necessary, to access hard-to-reach areas - Reassembly and reconnection of all equipment on completion - Accessing and cleaning high-level areas - Use of food-safe, non-corrosive, environmentally friendly deep-cleaning chemicals - Use of appropriate specialist equipment and materials to achieve professional deep-clean results - Bagging and removal of all waste generated during the cleaning works to appropriate disposal facilities - Provision of a final clean report and certificate of cleanliness following each completed clean NHS Lothian is issuing this PIN for information and market engagement purposes only. This is not a call for competition, and no tender documents are currently available. A Contract Notice will be published in due course. Organisations that are interested in this opportunity are invited to note their interest via this PIN on Public Contracts Scotland. By noting interest on this PIN, you will receive future updates and information regarding the procurement process. Interested organisations are also welcome to provide a Request for Information (RFI) submission. Please find the RFI document in the attachments section of this PIN. The deadline for submissions is Friday, March 13th, 2026, at 5pm. Responses must be submitted electronically to grace.collins4@nhs.scot

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000823928
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=FEB550520
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
PCS Notice - Website Prior Information Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

90 - Sewage, refuse, cleaning and environmental services

CPV Codes

90910000 - Cleaning services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
26 Feb 20264 days ago
Submission Deadline
Not specified
Future Notice Date
1 May 20262 months to go
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Planned
Lots Status
Planned
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
LOTHIAN HEALTH BOARD
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
EDINBURGH
Postcode
EH3 9DN
Post Town
Edinburgh
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM13 City of Edinburgh
Delivery Location
TLM73 East Lothian and Midlothian, TLM75 City of Edinburgh
Local Authority
City of Edinburgh
Electoral Ward
City Centre
Westminster Constituency
Edinburgh East and Musselburgh

Further Information

Notice Documents

  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=FEB550520
    Hospital Kitchen Deep Cleaning - NHS Lothian intends to conduct a competitive tendering exercise for the provision of specialist hospital kitchen deep cleaning services for NHS Lothian's six catering kitchens, five Cafe Aromas and two other cafes. The contract will have a maximum duration of five years. This PIN is being issued to alert the market to this upcoming opportunity and to gauge interest from suitably qualified and experienced suppliers. The anticipated requirement includes the delivery of scheduled deep cleans at multiple sites within NHS Lothian, with an estimated 2-3 deep cleans per site per annum. Services will be planned in advance and carried out in accordance with NHS hygiene and safety standards. The scope of services is expected to include, but not be limited to: - Canopy, filter, and extraction cleaning - Decarbonising to remove burnt-on residues from equipment such as fryers, ranges, and other heating surfaces - Full disinfection of all relevant surfaces, fittings, and equipment - Dismantling and disconnecting equipment, where necessary, to access hard-to-reach areas - Reassembly and reconnection of all equipment on completion - Accessing and cleaning high-level areas - Use of food-safe, non-corrosive, environmentally friendly deep-cleaning chemicals - Use of appropriate specialist equipment and materials to achieve professional deep-clean results - Bagging and removal of all waste generated during the cleaning works to appropriate disposal facilities - Provision of a final clean report and certificate of cleanliness following each completed clean NHS Lothian is issuing this PIN for information and market engagement purposes only. This is not a call for competition, and no tender documents are currently available. A Contract Notice will be published in due course. Organisations that are interested in this opportunity are invited to note their interest via this PIN on Public Contracts Scotland. By noting interest on this PIN, you will receive future updates and information regarding the procurement process. Interested organisations are also welcome to provide a Request for Information (RFI) submission. Please find the RFI document in the attachments section of this PIN. The deadline for submissions is Friday, March 13th, 2026, at 5pm. Responses must be submitted electronically to grace.collins4@nhs.scot

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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