Planning

SPS-02223 Fully Managed Vending Services for SPS

SCOTTISH PRISON SERVICE

This public procurement record has 1 release in its history.

Planning

06 Mar 2026 at 00:00

OJEU - F1 - Prior Information Notice
Summary of the contracting process

The Scottish Prison Service (SPS) has begun the planning stage of a procurement process for a fully managed vending service across its estate, encompassing various locations such as 14 publicly operated prisons throughout Scotland and additional sites including Community Custody Units in Glasgow and Dundee, headquarters in Edinburgh, SPS College in Falkirk, and its Central Stores facility in Fauldhouse. Categorised under 'Public order and safety', this tender represents an opportunity for suppliers to provide vending services aligned with NHS Healthy Living Award criteria, with responsibilities including stocking, cleaning, maintenance, and service visits as agreed with each site. The procurement process anticipates publication of an Invitation to Tender (ITT) alongside the Single Procurement Document (SPD) after the Contract Notice is released. Key dates include a future notice date for 1st May 2026, with potential suppliers urged to express interest via available platforms.

The procurement presents an attractive opportunity for businesses specialising in vending machine operations and maintenance to expand their market reach within the public sector. This tender is ideal for companies with experience in vending services that can ensure healthier options provided to prison staff and visitors. Potential bidders who are equipped to handle the regular stocking and maintenance of vending machines will find this contract beneficial, affording long-term growth given its scale and public sector backing. Suppliers capable of fulfilling technical upkeep and routine site service visits will likely excel in the competitive bidding process, which facilitates extensive exposure within public facilities across Scotland.

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Notice Information

Notice Title

SPS-02223 Fully Managed Vending Services for SPS

Notice Description

The SPS provides a fully managed vending service across its entire estate. This service offers staff and visitors convenient access to a range of refreshments, including hot drinks, cold drinks, snacks, and confectionery. In addition, sites can opt to include fresh-food vending machines where required. All vending provision is aligned with the NHS Healthy Living Award criteria, ensuring healthier choices are available and promoted. The appointed supplier is responsible for the full operation of each machine. This includes: -Regular stocking and replenishment of products; -Routine cleaning and hygiene maintenance; -Technical upkeep, repairs, and general maintenance; and -Service visits at a frequency agreed with each individual site.

Lot Information

Lot 1

The SPS has commenced this procurement process in good faith and with the intention of awarding a contract. Following publication of the Contract Notice, an Invitation to Tender (ITT) including the Single Procurement Document (SPD) will be published by SPS and will be made available to bidders. Tender responses will then be evaluated by the SPS in accordance with the ITT.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000825823
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAR551136
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
OJEU - F1 - Prior Information Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

42 - Industrial machinery

CPV Codes

42933000 - Vending machines

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
6 Mar 20261 weeks ago
Submission Deadline
Not specified
Future Notice Date
1 May 20262 months to go
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Planned
Lots Status
Planned
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
SCOTTISH PRISON SERVICE
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
EDINBURGH
Postcode
EH12 9DJ
Post Town
Edinburgh
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM13 City of Edinburgh
Delivery Location
TLM Scotland
Local Authority
City of Edinburgh
Electoral Ward
Drum Brae/Gyle
Westminster Constituency
Edinburgh West

Further Information

Notice Documents

  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAR551136
    SPS-02223 Fully Managed Vending Services for SPS - The SPS provides a fully managed vending service across its entire estate. This service offers staff and visitors convenient access to a range of refreshments, including hot drinks, cold drinks, snacks, and confectionery. In addition, sites can opt to include fresh-food vending machines where required. All vending provision is aligned with the NHS Healthy Living Award criteria, ensuring healthier choices are available and promoted. The appointed supplier is responsible for the full operation of each machine. This includes: -Regular stocking and replenishment of products; -Routine cleaning and hygiene maintenance; -Technical upkeep, repairs, and general maintenance; and -Service visits at a frequency agreed with each individual site.

Open Contracting Data Standard (OCDS)

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