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EDC/2026/4403 Damp & Mould Survey & Management

East Dunbartonshire Council

This public procurement record has 2 releases in its history.

Award

08 Sep 2026 at 01:00

PCS Notice - Website Contract Award Notice
Tender

19 May 2026 at 01:00

PCS Notice - Website Contract Notice
Summary of the contracting process

East Dunbartonshire Council procured damp, mould, condensation and ventilation survey and management services for its housing and property maintenance operations. The work covers reactive inspections of domestic tenanted properties, common areas and non-domestic premises, with formal reports identifying the condition and root causes of problems and recommending eradication, reinstatement and preventative measures. It also includes re-inspections, laboratory and mycological analysis where required, air-quality monitoring equipment, data management, tenant discussions and advice to the council and contractors carrying out remedial works. The service covers the East areas of Kirkintilloch, Lennoxtown, Milton of Campsie, Lenzie and Twechar, and the West areas of Milngavie, Bearsden, Bishopbriggs and Torrance. Monthly management reporting and performance dashboards are required, and the supplier may provide witness statements or court reports.

This completed open procedure was divided into two lots. Lot 1 East was awarded to Procast Building Contractors Ltd for £117,000; Lot 2 West was awarded separately to the same supplier for £117,000. Both contracts were signed on 27 August 2026 and are active, with each lasting 1,020 days. The original tender deadline was 22 June 2026 at 12:00, with bid opening at 12:30 and evaluation beginning at 12:30. Bids were submitted electronically in English and had to remain valid for 120 days. Selection required a certified damp survey expert with RICS, CIOB or equivalent membership and at least five years’ relevant post-qualification experience, three relevant service examples and minimum annual contract-specific turnover of £73,000. Two bids were received for each lot. Award restrictions applied where a bidder already held the corresponding East or West remedial works contract.

This award shows a requirement for specialist property-condition surveyors able to diagnose damp, mould, condensation and ventilation problems across housing estates and non-domestic premises, then turn findings into clear remedial and preventative action plans. Credible competitors would need a suitably qualified lead surveyor, recognised chartered surveying or building accreditation, and demonstrable experience delivering comparable survey-and-management services for public or private clients. Operational strength would include arranging tenant visits promptly, completing inspections quickly, producing reports and recommendations at pace, carrying out re-inspections, and managing air-quality monitoring equipment and data. Suppliers would also need reliable monthly performance reporting, dashboard capability, tenant communication skills and the ability to support the council’s remedial contractors. Laboratory or mycological assessment, technical advice and preparation of evidence for legal proceedings are further relevant capabilities.

How relevant is this notice?

Notice Information

Notice Title

EDC/2026/4403 Damp & Mould Survey & Management

Notice Description

The Authority wishes to establish a contract for the provision of EDC/2026/4403 Damp & Mould Survey & Management Services throughout the geographical area of East Dunbartonshire Council.

Lot Information

Damp & Mould Survey & Management Lot 2 West

The Authority wishes to establish a contract for the provision of reactive surveys of domestic properties reported to be impacted by Damp, Mould, Condensation & Ventilation (DMCV) issues in the West areas of the authority, Properties located in Milngavie, Bearsden, Bishopbriggs and Torrance. The Property Maintenance team will be the key users of the contract and require the service provider to attend EDC domestic properties to undertake Damp, Mould, Condensation and/or Ventilation Survey and provide a detailed report of the status and root cause of issues, along with recommended actions to eradicate, reinstate and preventative measures which will then be used to issue call off contracts on a separate contract EDC/2025/4359 Damp & Mould Lot 4 West ERP. The Survey report will become the property of the Authority and will be shared with our contractors to address the issues and recommended actions. The key requirements include, but are not limited to; 1. The provision of suitably qualified surveyors to undertake Damp, Mould, Condensation & Ventilation (DMCV) Surveys of domestic tenanted properties and provide a formal report and recommended actions to eradicate and prevent ongoing issues. 2. Communication with tenants within 72 hours of receipt of PO from EDC to arrange a visit the property. 3. Undertake the survey within 5 days of receipt of PO from EDC. 4. Survey reporting and action plan within 48 hours of site visit. 5. The provision of Damp, Mould, Condensation & Ventilation Survey, formal reporting and recommended actions for common areas of housing, this document will become the property of the Authority. 6.The provision of Damp, Mould, Condensation & Ventilation Re-inspection survey, formal reporting and recommended actions of Domestic Properties. 7. Non-domestic Damp, Mould, Condensation & Ventilation survey formal reporting and recommended actions. 8. To undertake Lab analysis, Mycological assessment & reporting where appropriate. 9. The supply, installation and removal of Air Quality Monitoring Equipment to domestic properties. 10. Collection, Management & Reporting of data from Air Quality Monitoring Equipment. 11. The service provider will be required to provide monthly management reports and a dashboard of all properties, demonstrating their service delivery in relation to KPI's. 12. The service provider will be required to discuss the issues of condensation with the tenant in instances where air monitoring is showing the air quality issues are being caused by living conditions. 13. The service provider will be required to provide advice and support in relation to a survey report and recommendation to the authority and to contractors who will undertake the recommendations upon EDC's instructions. 14. The service provider may be required to provide witness statements, reports and/or appear in court.

Damp & Mould Survey & Management Lot 1 East

The Authority wishes to establish a contract for the provision of reactive surveys of domestic properties reported to be impacted by Damp, Mould, Condensation & Ventilation (DMCV) issues in the East areas of the authority, Properties located in Kirkintilloch, Lennoxtown, Milton of Campsie, Lenzie and Twechar. The Property Maintenance team will be the key users of the contract and require the service provider to attend EDC domestic properties to undertake Damp, Mould, Condensation and/or Ventilation Survey and provide a detailed report of the status and root cause of issues, along with recommended actions to eradicate, reinstate and preventative measures which will then be used to issue call off contracts on a separate contract EDC/2025/4359 Damp & Mould Lot 3 East ERP. The Survey report will become the property of the Authority and will be shared with our contractors to address the issues and recommended actions. The key requirements include, but are not limited to; 1. The provision of suitably qualified surveyors to undertake Damp, Mould, Condensation & Ventilation (DMCV) Surveys of domestic tenanted properties and provide a formal report and recommended actions to eradicate and prevent ongoing issues. 2. Communication with tenants within 72 hours of receipt of PO from EDC to arrange a visit the property. 3. Undertake the survey within 5 days of receipt of PO from EDC. 4. Survey reporting and action plan within 48 hours of site visit. 5. The provision of Damp, Mould, Condensation & Ventilation Survey, formal reporting and recommended actions for common areas of housing, this document will become the property of the Authority. 6.The provision of Damp, Mould, Condensation & Ventilation Re-inspection survey, formal reporting and recommended actions of Domestic Properties. 7. Non-domestic Damp, Mould, Condensation & Ventilation survey formal reporting and recommended actions. 8. To undertake Lab analysis, Mycological assessment & reporting where appropriate. 9. The supply, installation and removal of Air Quality Monitoring Equipment to domestic properties. 10. Collection, Management & Reporting of data from Air Quality Monitoring Equipment. 11. The service provider will be required to provide monthly management reports and a dashboard of all properties, demonstrating their service delivery in relation to KPI's. 12. The service provider will be required to discuss the issues of condensation with the tenant in instances where air monitoring is showing the air quality issues are being caused by living conditions. 13. The service provider will be required to provide advice and support in relation to a survey report and recommendation to the authority and to contractors who will undertake the recommendations upon EDC's instructions. 14. The service provider may be required to provide witness statements, reports and/or appear in court.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000827296
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=SEP564020
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
PCS Notice - Website Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

71 - Architectural, construction, engineering and inspection services

CPV Codes

71315300 - Building surveying services

Notice Value(s)

Tender Value
£235,000 £100K-£500K
Lots Value
£117,000 £100K-£500K
Awards Value
Not specified
Contracts Value
£117,000 £100K-£500K

Notice Dates

Publication Date
8 Sep 20261 weeks ago
Submission Deadline
22 Jun 2026Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
It is anticipated that this contract will be retendered in Q1/2 2029.

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
East Dunbartonshire Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
KIRKINTILLOCH
Postcode
G66 1TJ
Postcode Area
Glasgow
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM3 West Central Scotland
Small Region (ITL 3)
TLM31 East Dunbartonshire and West Dunbartonshire
Delivery Location
TLM8 West Central Scotland
Local Authority
East Dunbartonshire
Electoral Ward
Lenzie and Kirkintilloch South
Westminster Constituency
Mid Dunbartonshire

Supplier Information

Number of Suppliers
1
Supplier Name

Procast Building Contractors Ltd

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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