Award

HTHW DHN Reactive Maintenance

UNIVERSITY OF DUNDEE

This public procurement record has 2 releases in its history.

Award

27 May 2026 at 00:00

Tender

30 Mar 2026 at 00:00

Summary of the contracting process

The public procurement process for "HTHW DHN Reactive Maintenance" was initiated by the University of Dundee, a major educational institution in Scotland. The tender, related to services for maintaining the university’s city campus underground district heating network, falls under the industry category of "Education". The procurement employed an open procedure method, with submissions required electronically through the Public Contracts Scotland portal. The process commenced on 30th March 2026, with the tender period concluding on 29th April 2026. The location for this work is Dundee, specifically around the university campus, and the overall project was valued at £980,000. The award decision was scheduled for the same day as the tender period closing date, indicating a streamlined evaluation process.

This tender presents growth opportunities particularly for businesses that specialise in mechanical building services, civil engineering repairs, and district heating network maintenance. Companies with certified and competent personnel in maintaining and servicing heating networks stand to benefit greatly. Additionally, the multi-year framework contract, with potential extensions totaling up to seven years, provides substantial business stability. Notably, businesses capable of swiftly responding to emergency mechanical repairs and offering comprehensive long-term maintenance solutions would find this opportunity aligned with their expertise and service offerings. As this process was managed via electronic submissions, businesses adept at navigating digital procurement processes will find themselves well-suited to compete effectively.

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Notice Title

HTHW DHN Reactive Maintenance

Notice Description

The university's city campus underground district heating network (DHN) provides thermal energy to most of our teaching, research and student accommodation properties located on campus in addition to providing all the space heating and domestic hot water required by the NHS Dundee Dental Hospital. This thermal energy assists the university to comply with the H & S at Work Act 1974 and provides acceptable environmental comfort conditions for our staff, students, visitors, clinical patients and animals housed within our SoLS Resource Unit research facilities. We are looking to commence a new Framework contract with the existing supplier, or with a new supplier to replace the soon to expire Framework contract UoD-EFM-145-TC-2022. The thermal energy serving the DHN network is generated at source within our centralised main energy centre located at the northeastern corner of the campus. Most of the DHN schedule 40 and heavyweight mild carbon steel pipework below ground distribution system is located within purpose-built brick construction underground services ducts with load bearing slabs laid over beneath footpaths, road carriageways or soft landscaping. Over the last 20 years, extensions and additions to the DHN have generally been laid directly within soft or hard landscaping. The HTHW District Heating Pipework Lay Dates drawing, indicates that much of this network dates back to 1962 and is still in operation. Over the years and as the university has expanded and the thermal load increased, new excavations have been undertaken and new pipework laid below ground. The most recent extension of note to the DHN was in 2014.

Lot Information

Lot 1

Contract length: 4 years + 1 +1 +1. Extended maintenance and support options within the extension periods, required competent, certified supplier to service and maintain our system and provide emergency mechanical building services and civil engineering repairs on campus over the next seven years.

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000828006
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAY556685
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
OJEU - F3 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

09 - Petroleum products, fuel, electricity and other sources of energy

42 - Industrial machinery

50 - Repair and maintenance services


CPV Codes

09323000 - District heating

42515000 - District heating boiler

50720000 - Repair and maintenance services of central heating

Notice Value(s)

Tender Value
£980,000 £500K-£1M
Lots Value
£980,000 £500K-£1M
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
27 May 20261 weeks ago
Submission Deadline
29 Apr 2026Expired
Future Notice Date
Not specified
Award Date
27 May 20261 weeks ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Unsuccessful
Lots Status
Unsuccessful
Awards Status
Unsuccessful
Contracts Status
Not Specified

Contracting Authority (Buyer)

Main Buyer
UNIVERSITY OF DUNDEE
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
DUNDEE
Postcode
DD1 4HN
Post Town
Dundee
Country
Scotland

Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM0 Eastern Scotland
Small Region (ITL 3)
TLM03 Angus and Dundee City
Delivery Location
TLM71 Angus and Dundee City

Local Authority
Dundee City
Electoral Ward
West End
Westminster Constituency
Dundee Central

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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