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Estates Space Planning Review

National Records of Scotland

This public procurement record has 1 release in its history.

Award

31 Mar 2026 at 01:00

PCS Notice - Website Contract Award Notice
Summary of the contracting process

The National Records of Scotland, located in Edinburgh, conducted a procurement process titled "Estates Space Planning Review" focused on general public services. This contract, valued at £73,000, was awarded to WSP on 16th January 2026. The procurement process used an open procedure to appoint a supplier for Stage 1 of the Estates Space Planning project, aimed at critically assessing space usage within key Edinburgh buildings such as General Register House and others. The process began at the award stage and involved a time-sensitive contract lasting three months, with no extensions available, engaging various suppliers in an open and competitive manner.

This tender presents significant opportunities for businesses specialising in building construction consultancy, space utilisation analysis, and estate planning services. The involved tasks, including data validation, site surveys, and strategic recommendation formulation, are ideal for large enterprises with capabilities to manage extensive spatial analyses and stakeholder engagements. SMEs can also benefit by forming partnerships with larger contractors or initiating subcontracting agreements to participate in similar future tenders. The focus on shaping long-term estate strategy highlights opportunities for innovative solutions aimed at achieving flexible and efficient estate use.

How relevant is this notice?

Notice Information

Notice Title

Estates Space Planning Review

Notice Description

National Records of Scotland (NRS) undertook a procurement to appoint a supplier for Stage 1 of its Estates Space Planning project, which is critical to shaping the organisation's long-term estate strategy. This initial stage involves delivering a comprehensive utilisation survey across four key Edinburgh buildings--General Register House, West Register House, New Register House, and Thomas Thomson House--to assess current space usage and identify opportunities for improvement. The appointed supplier will validate existing data, conduct detailed site surveys, engage stakeholders through workshops and interviews, and produce an outline proposal with strategic recommendations, conceptual layouts, and indicative costs. These outputs will provide the foundation for future design and implementation stages, ensuring NRS achieves efficient, flexible, and future-ready use of its estate. The contract will be for a period of 3 months with no option to extend.

Lot Information

Lot 1

National Records of Scotland (NRS) undertook a procurement to appoint a supplier for Stage 1 of its Estates Space Planning project, which is critical to shaping the organisation's long-term estate strategy. This initial stage involves delivering a comprehensive utilisation survey across four key Edinburgh buildings--General Register House, West Register House, New Register House, and Thomas Thomson House--to assess current space usage and identify opportunities for improvement. The appointed supplier will validate existing data, conduct detailed site surveys, engage stakeholders through workshops and interviews, and produce an outline proposal with strategic recommendations, conceptual layouts, and indicative costs. These outputs will provide the foundation for future design and implementation stages, ensuring NRS achieves efficient, flexible, and future-ready use of its estate. The contract will be for a period of 3 months with no option to extend.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000828108
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAR552870
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
PCS Notice - Website Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

71 - Architectural, construction, engineering and inspection services

CPV Codes

71251000 - Architectural and building-surveying services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£73,000 Under £100K

Notice Dates

Publication Date
31 Mar 20266 months ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
National Records of Scotland
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
EDINBURGH
Postcode
EH1 3YY
Postcode Area
Edinburgh
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM13 City of Edinburgh
Delivery Location
TLM75 City of Edinburgh
Local Authority
City of Edinburgh
Electoral Ward
City Centre
Westminster Constituency
Edinburgh North and Leith

Supplier Information

Number of Suppliers
1
Supplier Name

WSP UK Limited

Further Information

Notice Documents

  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAR552870
    Estates Space Planning Review - National Records of Scotland (NRS) undertook a procurement to appoint a supplier for Stage 1 of its Estates Space Planning project, which is critical to shaping the organisation's long-term estate strategy. This initial stage involves delivering a comprehensive utilisation survey across four key Edinburgh buildings--General Register House, West Register House, New Register House, and Thomas Thomson House--to assess current space usage and identify opportunities for improvement. The appointed supplier will validate existing data, conduct detailed site surveys, engage stakeholders through workshops and interviews, and produce an outline proposal with strategic recommendations, conceptual layouts, and indicative costs. These outputs will provide the foundation for future design and implementation stages, ensuring NRS achieves efficient, flexible, and future-ready use of its estate. The contract will be for a period of 3 months with no option to extend.

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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