Award

Shopping & Low Level MaintenanceService

EAST AYRSHIRE COUNCIL

This public procurement record has 1 release in its history.

Award

09 Apr 2026 at 00:00

PCS Notice - Website Contract Award Notice
Summary of the contracting process

East Ayrshire Council has successfully completed a procurement process for a "Shopping & Low Level Maintenance Service" aimed at supporting individuals residing in East Ayrshire. This contract falls under the general public services industry category and involves providing shopping and basic maintenance services. The contracting process followed a limited procurement method, specifically an award procedure without prior competition, due to the nature of the services and their exemption under the Council's regulations. The contract has now been awarded as of the 31st of March, 2026, with an initial duration of two years and options for two one-year extensions. The location for service delivery is East Ayrshire, reflected in the address specifics and procurement classification of the initiative.

This tender presents significant opportunities for businesses specialising in health, social, and related services, particularly those focused on regional or local service delivery. The sole supplier awarded was Helping Hands Project, contributing to the local economy and complying with the strategic public service needs of East Ayrshire. Businesses with expertise in providing personalised low-level maintenance and shopping services can leverage this opportunity to establish a foothold within the local authority's procurement ecosystem. The contract's nature suggests that businesses experienced in operating within government frameworks would be particularly suited to engage in similar future opportunities as they align with East Ayrshire Council’s criteria and procurement practices.

Find more tenders on our Open Data Platform.
How relevant is this notice?

Notice Information

Notice Title

Shopping & Low Level MaintenanceService

Notice Description

Provision of a shopping and low level maintenance service for Individuals resident in East Ayrshire.

Lot Information

Lot 1

Provision of a shopping and low level maintenance service for Individuals resident in East Ayrshire. Contract will be for a period of 2 years with 2 one-year extension options.

Procurement Information

The services fall below the threshold for the 'light touch' regime for health, social and related services and under the Council's Standing Orders paragraph 21. (1), approval has been sought to negotiate with a sole provider due to the nature of the services.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000828840
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=APR553533
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
PCS Notice - Website Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Limited
Procurement Method Details
Award procedure without prior publication of a call for competition
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

85 - Health and social work services

CPV Codes

85300000 - Social work and related services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£320,000 £100K-£500K

Notice Dates

Publication Date
9 Apr 20262 weeks ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
31 Mar 20263 weeks ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
EAST AYRSHIRE COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
KILMARNOCK
Postcode
KA3 7BU
Post Town
Kilmarnock
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM9 Southern Scotland
Small Region (ITL 3)
TLM93 North Ayrshire and East Ayrshire
Delivery Location
TLM93 North Ayrshire and East Ayrshire
Local Authority
East Ayrshire
Electoral Ward
Kilmarnock East and Hurlford
Westminster Constituency
Kilmarnock and Loudoun

Supplier Information

Number of Suppliers
1
Supplier Name

HELPING HANDS PROJECT

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-r6ebe6-0000828840-2026-04-09T00:00:00Z",
    "date": "2026-04-09T00:00:00Z",
    "ocid": "ocds-r6ebe6-0000828840",
    "initiationType": "tender",
    "parties": [
        {
            "id": "org-149",
            "name": "East Ayrshire Council",
            "identifier": {
                "legalName": "East Ayrshire Council"
            },
            "address": {
                "streetAddress": "Corporate Procurement Team, London Road HQ",
                "locality": "Kilmarnock",
                "region": "UKM93",
                "postalCode": "KA3 7BU"
            },
            "contactPoint": {
                "name": "Heather Murray",
                "email": "heather.murray@east-ayrshire.gov.uk",
                "telephone": "+44 1563554400",
                "url": "http://"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "Regional or local authority",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "01",
                        "description": "General public services",
                        "scheme": "COFOG"
                    },
                    {
                        "id": "Regional or local agency/office",
                        "scheme": "TED_CA_TYPE"
                    }
                ],
                "url": "http://www.east-ayrshire.gov.uk"
            }
        },
        {
            "id": "org-150",
            "name": "Helping Hands Project",
            "identifier": {
                "legalName": "Helping Hands Project"
            },
            "address": {
                "streetAddress": "41 Campbell Place",
                "locality": "Kilmarnock",
                "region": "UKM93",
                "postalCode": "KA1 4DY"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "sme",
                "url": "http://"
            }
        },
        {
            "id": "org-28",
            "name": "Kilmarnock Sheriff Court",
            "identifier": {
                "legalName": "Kilmarnock Sheriff Court"
            },
            "address": {
                "streetAddress": "Sheriff Court House, St Marnock Street",
                "locality": "Kilmarnock",
                "postalCode": "KA1 1ED"
            },
            "contactPoint": {
                "telephone": "+44 1563550024",
                "url": "https://www.scotcourts.gov.uk/"
            },
            "roles": [
                "reviewBody"
            ]
        }
    ],
    "buyer": {
        "name": "East Ayrshire Council",
        "id": "org-149"
    },
    "tender": {
        "id": "PS/26/01",
        "title": "Shopping & Low Level MaintenanceService",
        "description": "Provision of a shopping and low level maintenance service for Individuals resident in East Ayrshire.",
        "status": "complete",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "id": "85300000",
                        "scheme": "CPV"
                    }
                ],
                "deliveryLocation": {
                    "description": "East Ayrshire"
                },
                "deliveryAddresses": [
                    {
                        "region": "UKM93"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "procurementMethod": "limited",
        "procurementMethodDetails": "Award procedure without prior publication of a call for competition",
        "procurementMethodRationale": "The services fall below the threshold for the 'light touch' regime for health, social and related services and under the Council's Standing Orders paragraph 21. (1), approval has been sought to negotiate with a sole provider due to the nature of the services.",
        "mainProcurementCategory": "services",
        "documents": [
            {
                "id": "APR553533",
                "documentType": "awardNotice",
                "title": "Shopping & Low Level MaintenanceService",
                "description": "Provision of a shopping and low level maintenance service for Individuals resident in East Ayrshire.",
                "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=APR553533",
                "format": "text/html"
            }
        ],
        "lots": [
            {
                "id": "1",
                "description": "Provision of a shopping and low level maintenance service for Individuals resident in East Ayrshire. Contract will be for a period of 2 years with 2 one-year extension options.",
                "status": "complete",
                "hasOptions": false
            }
        ],
        "coveredBy": [
            "GPA"
        ],
        "procurementMethodRationaleClassifications": [
            {
                "id": "D_OUTSIDE_SCOPE",
                "description": "The procurement falls outside the scope of application of the directive"
            }
        ],
        "classification": {
            "id": "85300000",
            "scheme": "CPV"
        }
    },
    "awards": [
        {
            "id": "PS/26/01",
            "suppliers": [
                {
                    "id": "org-150",
                    "name": "Helping Hands Project"
                }
            ],
            "relatedLots": [
                "1"
            ]
        }
    ],
    "contracts": [
        {
            "id": "PS/26/01",
            "awardID": "PS/26/01",
            "status": "active",
            "value": {
                "amount": 320000,
                "currency": "GBP"
            },
            "dateSigned": "2026-03-31T00:00:00Z"
        }
    ],
    "language": "EN",
    "description": "(SC Ref:828840)",
    "bids": {
        "statistics": [
            {
                "id": "411",
                "measure": "bids",
                "value": 1,
                "relatedLot": "1"
            },
            {
                "id": "412",
                "measure": "smeBids",
                "value": 1,
                "relatedLot": "1"
            },
            {
                "id": "413",
                "measure": "foreignBidsFromEU",
                "value": 0,
                "relatedLot": "1"
            },
            {
                "id": "414",
                "measure": "foreignBidsFromNonEU",
                "value": 1,
                "relatedLot": "1"
            },
            {
                "id": "415",
                "measure": "electronicBids",
                "value": 1,
                "relatedLot": "1"
            }
        ]
    },
    "links": [
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000828840"
        }
    ],
    "noticetype": "PCS Notice - Website Contract Award Notice"
}