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Design Team for Energy Ventilation Projects

University Of Edinburgh

This public procurement record has 2 releases in its history.

Award

24 Aug 2026 at 01:00

OJEU - F3 - Contract Award Notice
Tender

06 May 2026 at 01:00

OJEU - F2 - Contract Notice
Summary of the contracting process

The University of Edinburgh appointed a lead consultant to coordinate a multidisciplinary design team for ventilation improvement projects across its building estate in Edinburgh. The requirement is primarily mechanical, electrical and plumbing design, supported by wider multidisciplinary design services, energy assessment, construction supervision and post-handover services. Specialist suppliers or sub-consultants may be needed for innovative or new-to-market products and systems. Quantity surveying may also be required as an additional service through completion of RIBA Stage 4. The work covers all RIBA stages from 0 to 7 across the sites identified in the tender documents. This is a professional design and engineering services opportunity for firms able to lead coordinated building-services and energy-related projects.

The procurement is complete and one supplier, KJ Tait Engineers, was appointed for the single lot. The contract was awarded on 8 June 2026 following a one-stage open procedure, with bids submitted electronically. The contract was signed on 12 August 2026 and is active, with an awarded value of £847,146.67. The planned contract period runs from 12 August 2026 to 11 August 2030, or until the services are completed, whichever is later. The initial term covers RIBA stages 0 to 3 for each site; the University may extend individual sites for stages 4 and 5 to 7. The tender deadline was 8 June 2026 at 12:00. Evaluation was based on technical quality weighted at 80% and price at 20%.

This award demonstrates demand from the University of Edinburgh for a lead consultant able to manage multidisciplinary ventilation and energy projects across a complex building estate. A credible future competitor would need strong MEP design capability, energy-assessment expertise and the capacity to support projects from early-stage definition through construction and post-handover activities. Experience should include at least one comparable service example from the previous three years, with public- or private-sector clients accepted. Firms would also need access to suitable software, design and analysis tools, and the ability to coordinate specialist subcontractors where required. The buyer expects named staff and qualifications, robust financial strength, audited accounts and substantial professional indemnity, employer’s liability and public liability insurance.

How relevant is this notice?

Notice Information

Notice Title

Design Team for Energy Ventilation Projects

Notice Description

The University of Edinburgh has appointed a single supplier as Lead Consultant to lead a multi-disciplinary design team for improvement initiatives to ventilation installations across the University's building estate.

Lot Information

Lot 1

The University of Edinburgh has appointed a single supplier as Lead Consultant to lead a multi-disciplinary design team for improvement initiatives to ventilation installations across the University's building estate. The contract shall be in place for a period of four years from 12th August 2026 until 11th August 2030, or until completion of the services, whichever occurs later. The contract covers all RIBA stages 0-7 inclusive for all sites listed in the ITT. The Contract is split into three phases for each of the sites as outlined below. The University reserves the right to extend the contract term to proceed with the next phase for each specific site. - Phase 1: RIBA stages 0-3 - Phase 2: RIBA stages 4 - Phase 3: RIBA stages 5-7 The initial contract term will cover Phase 1 only for each of the sites and The University may, in its sole discretion, extend the term of the contract to proceed with Phase 2 and Phase 3 for each site on a case-by-case basis, in accordance with the contract terms. The form of contract is the NEC4 Professional Service Short Contract. The contract has been awarded following an openly advertised Open Procedure (one stage tender process).

Options: The contract shall be in place for a period of four years from 12th August 2026 until 11th August 2030, or until completion of the services, whichever occurs later. The contract covers all RIBA stages 0-7 inclusive for all sites listed in the ITT. The Contract is split into three phases for each of the sites as outlined below. The University reserves the right to extend the contract term to proceed with the next phase for each specific site. - Phase 1: RIBA stages 0-3 - Phase 2: RIBA stages 4 - Phase 3: RIBA stages 5-7 The initial contract term will cover Phase 1 only for each of the sites and The University may, in its sole discretion, extend the term of the contract to proceed with Phase 2 and Phase 3 for each site on a case-by-case basis, in accordance with the contract terms. Whilst The University believes the list of project sites included in the ITT documentation to be accurate at time of tender, The University reserves the right, in its sole discretion, to amend the final list of sites and projects to be delivered under this Contract.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000829475
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=AUG562956
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
OJEU - F3 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

71 - Architectural, construction, engineering and inspection services

CPV Codes

71000000 - Architectural, construction, engineering and inspection services

71313000 - Environmental engineering consultancy services

71315200 - Building consultancy services

71320000 - Engineering design services

71321000 - Engineering design services for mechanical and electrical installations for buildings

71334000 - Mechanical and electrical engineering services

Notice Value(s)

Tender Value
£477,875 £100K-£500K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£847,146 £500K-£1M

Notice Dates

Publication Date
24 Aug 20263 weeks ago
Submission Deadline
8 Jun 2026Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
University Of Edinburgh
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
EDINBURGH
Postcode
EH1 1HT
Postcode Area
Edinburgh
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM13 City of Edinburgh
Delivery Location
TLM75 City of Edinburgh
Local Authority
City of Edinburgh
Electoral Ward
City Centre
Westminster Constituency
Edinburgh East and Musselburgh

Supplier Information

Number of Suppliers
1
Supplier Name

KJ Tait Engineers

Further Information

Notice Documents

  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAY555286
    Design Team for Energy Ventilation Projects - The University of Edinburgh will very shortly be publishing an Invitation to Tender (ITT) to invite competitive tenders to establish contracting arrangements with a single supplier for a Lead Consultant to lead a multi-disciplinary design team for improvement initiatives to ventilation installations across the University's building estate. The scope of services covered under this Contract will encompass principally MEP design, with wider multi-disciplinary design support, energy assessment, construction supervisory and post-handover services provided by the appointed Supplier. Specialist supplier/sub consultant design input may also be required where project solutions involve innovative/new to market products and systems. Quantity Surveying services may also be required to be provided by the supplier as an additional service to completion of Stage 4. Full requirements are detailed in the tender documents. It is the University's intention to enter into a Contract for an indicative period of 4 years. However, the actual Contract Term will be tied to the individual project/site programmes as detailed in the ITT documents. The proposed form of contract shall be the NEC4 Professional Service Short Contract.
  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=AUG562956
    Design Team for Energy Ventilation Projects - The University of Edinburgh has appointed a single supplier as Lead Consultant to lead a multi-disciplinary design team for improvement initiatives to ventilation installations across the University's building estate.

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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