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Annual Cleaning of Kitchen Extraction Systems 2026-2028 MTC

East Renfrewshire Council

This public procurement record has 1 release in its history.

Tender

06 May 2026 at 01:00

PCS Notice - Website Contract Notice
Summary of the contracting process

The procurement process, initiated by East Renfrewshire Council, concerns the "Annual Cleaning of Kitchen Extraction Systems 2026-2028 MTC." This tender is active, targeting the services industry within the general public services category. The work will be carried out in East Renfrewshire and involves cleaning kitchen extraction systems across 46 properties. The procurement stage is currently at the tender phase, with proposals due by May 26, 2026. The contract value is estimated at £100,000, excluding VAT, and follows an open procurement method. Bidders are required to submit electronically, and the award period commences on May 26, 2026, aligning with the tender submission deadline.

This tender represents an excellent opportunity for businesses specialising in kitchen extraction system maintenance and cleaning, particularly those accredited by the Building Engineering Services Association (BESA). Companies with a strong track record in similar services, capable of meeting the financial requirements and holding requisite insurance coverage, would be well-suited to compete. The contract includes potential extensions up to 2030, thereby offering significant growth opportunities for businesses able to maintain a high standard of service. Community benefits are a focus, emphasising the procurement's commitment to wider societal impact. Businesses with a robust supply chain management and timely payment systems, especially those capable of fulfilling the mandatory community benefit requirement, will find this an attractive opportunity.

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Notice Information

Notice Title

Annual Cleaning of Kitchen Extraction Systems 2026-2028 MTC

Notice Description

Cleaning of all kitchen extraction systems including filter cleaning, canopy hood cleaning, fan cleaning and cleaning of external duct work, cowls and or louvres. All works should be in accordance with standards set by BESA and attached ERC specification. This procurement will be conducted via the Public Contracts Scotland - Tender portal (PCS-T). We will apply a one stage Open procedure. Bidders must self-certify their adherence to the conditions of participation via the SPD (Scotland) in PSC-T, and may be required to submit Means of Proof before contract award. Bidders must refer to the specific requirements listed in Section III in this OJEU Contract Notice when completing the SPD in PCS-T. The Value shown in this notice is excluding VAT

Lot Information

Lot 1

Cleaning of all kitchen extraction systems including filter cleaning, canopy hood cleaning, fan cleaning and cleaning of external duct work, cowls and or louvres. All works should be in accordance with standards set by BESA and ERC specification. It is anticipated that all work will be carried out during normal working hours. There are 46 properties which will require an annual clean of the kitchen canopies. Most of the properties have just 1nr kitchen canopy and a few with 2nr canopies. Thus, the contract includes circa 50nr kitchen canopy cleans at 46nr different addresses per annum.. Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 8 and 9 of the Procurement (Scotland) Regulations 2016.

Renewal: 2026-2028 is the initial contract term. There will be 2 options to extend for 12 months at a time taking the possible end date to 2030.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000830882
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAY555259
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
PCS Notice - Website Contract Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

90 - Sewage, refuse, cleaning and environmental services

CPV Codes

90910000 - Cleaning services

90915000 - Furnace and chimney cleaning services

Notice Value(s)

Tender Value
£100,000 £100K-£500K
Lots Value
£100,000 £100K-£500K
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
6 May 20264 months ago
Submission Deadline
26 May 2026Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Towards the end of the contract.

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
East Renfrewshire Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
GIFFNOCK
Postcode
G46 6UG
Postcode Area
Glasgow
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM3 West Central Scotland
Small Region (ITL 3)
TLM33 Inverclyde, East Renfrewshire, and Renfrewshire
Delivery Location
TLM83 Inverclyde, East Renfrewshire, and Renfrewshire
Local Authority
East Renfrewshire
Electoral Ward
Giffnock and Thornliebank
Westminster Constituency
East Renfrewshire

Further Information

Notice Documents

  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAY555259
    Annual Cleaning of Kitchen Extraction Systems 2026-2028 MTC - Cleaning of all kitchen extraction systems including filter cleaning, canopy hood cleaning, fan cleaning and cleaning of external duct work, cowls and or louvres. All works should be in accordance with standards set by BESA and attached ERC specification. This procurement will be conducted via the Public Contracts Scotland - Tender portal (PCS-T). We will apply a one stage Open procedure. Bidders must self-certify their adherence to the conditions of participation via the SPD (Scotland) in PSC-T, and may be required to submit Means of Proof before contract award. Bidders must refer to the specific requirements listed in Section III in this OJEU Contract Notice when completing the SPD in PCS-T. The Value shown in this notice is excluding VAT

Open Contracting Data Standard (OCDS)

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