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Provision of Seasonal Decoration Services at Edinburgh Castle

Historic Environment Scotland

This public procurement record has 2 releases in its history.

Award

04 Aug 2026 at 01:00

PCS Notice - Website Contract Award Notice
Tender

11 Jun 2026 at 01:00

PCS Notice - Website Contract Notice
Summary of the contracting process

Historic Environment Scotland bought seasonal decoration services for Edinburgh Castle. The work covers the castle’s visitor spaces, making them festive and inviting for Christmas visitors through decoration of both external and internal locations. The service is delivered in Edinburgh and is relevant to businesses providing commercial Christmas decorations, festive installations, plant displays or related venue styling for heritage, tourism or visitor-attraction sites. The buyer is a national heritage organisation responsible for the castle and its visitor experience. The procurement is classified as a service for decoration work, rather than the supply of standalone goods, so suppliers should be able to plan and deliver an on-site seasonal installation across different areas of a major historic visitor destination.

The procurement has been awarded and the contract is active. Historic Environment Scotland selected Fleurtations Plantscapes Ltd for the single lot. The contract value is £31,190 and it was signed on 2 July 2026. The contract period runs from 1 July 2026 to 30 June 2027. The tender used an open procedure, with electronic bids, and two bids were received; both were from SMEs. The submission deadline and bid opening were at 12:00 on 23 June 2026, while the award period began on that date. Evaluation included financial standing and required Employers’ Liability Insurance of £5 million and Public Liability Insurance of £10 million. English was the submission language, variants were not allowed, and electronic payment and ordering apply.

For a future requirement from this buyer, credible competitors would need to deliver complete seasonal decoration programmes in an occupied, high-profile heritage attraction, covering both indoor visitor areas and external spaces. Relevant capability includes festive design, sourcing or supplying suitable decorations, installation, safe working, removal or seasonal changeover, and coordination around visitor operations and conservation-sensitive surroundings. The requirement attracted two SME bids, showing that the work can be contested by smaller specialist firms rather than only national contractors. Financial resilience will matter, with Historic Environment Scotland assessing business credit information or audited accounts. Suppliers would also need substantial Employers’ and Public Liability Insurance, electronic working and ordering capability, and the ability to perform in Edinburgh in English under the buyer’s terms.

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Notice Information

Notice Title

Provision of Seasonal Decoration Services at Edinburgh Castle

Notice Description

The contract will cover decoration of Edinburgh Castle visitor spaces to ensure that the site look festive and inviting for Christmas visitors, this should include external and internal locations.

Lot Information

Lot 1

Please see Document 2 Specification for full details

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000834422
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=AUG561526
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
PCS Notice - Website Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

51 - Installation services (except software)

CPV Codes

51000000 - Installation services (except software)

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£31,190 Under £100K

Notice Dates

Publication Date
4 Aug 20262 months ago
Submission Deadline
23 Jun 2026Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Jul 2026 - 30 Jun 2027 6-12 months
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Historic Environment Scotland
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
EDINBURGH
Postcode
EH9 1SH
Postcode Area
Edinburgh
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM13 City of Edinburgh
Delivery Location
TLM75 City of Edinburgh
Local Authority
City of Edinburgh
Electoral Ward
Southside/Newington
Westminster Constituency
Edinburgh South

Supplier Information

Number of Suppliers
1
Supplier Name

Fleurtations Plantscapes Ltd

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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