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Portable Appliance Testing

East Lothian Council

This public procurement record has 2 releases in its history.

Award

30 Sep 2026 at 01:00

OJEU - F3 - Contract Award Notice
Tender

17 Jun 2026 at 01:00

OJEU - F2 - Contract Notice
Summary of the contracting process

East Lothian Council bought portable appliance testing and minor repair services for portable and movable electrical equipment across its properties in East Lothian. The work covers equipment such as IT devices, handheld tools and kitchen appliances in schools, offices, community centres, housing facilities and other public buildings. The contractor carries out inspections and tests, repairs minor faults such as damaged cables or faulty plugs and fuses, and maintains accurate asset records. Equipment must be labelled with test results, traceable asset numbers and retest dates. Scotland Excel managed the tender on the council’s behalf; East Lothian Council is the contracting authority and manages the contract. This is a property-wide electrical safety and compliance service, rather than a supply-only purchase.

The procurement is complete and the contract has been awarded to Invincible Security Ltd.; the contract is active and was signed on 7 September 2026. The contract value is £236,728.65. The service term is three years, with East Lothian Council holding an option to extend it by a further year on two occasions. The tender used an open procedure and comprised a single lot covering the council’s portable appliance testing requirement. Bids were evaluated on quality and price, weighted 40% and 60% respectively. Eight bids were received. The submission deadline was 17 July 2026. The service requires annual inspection and testing across the listed properties, together with minor repairs and asset record management.

This award demonstrates recurring demand from East Lothian Council for a supplier able to deliver portable appliance testing across a varied, geographically concentrated public estate. A credible competitor would need the technical competence and operational capacity to inspect and test equipment across schools, offices, community centres, housing facilities and other council properties, while undertaking minor electrical repairs during service delivery. The requirement also favours disciplined asset management: suppliers must maintain equipment lists and apply clear labels recording test results, asset traceability and retest dates. Experience coordinating annual programmes across multiple building types would be relevant, as would the ability to manage service records consistently and deliver reliable coverage at scale. The procurement also assessed quality alongside price, so a competitive offer needs to demonstrate sound delivery methods as well as value.

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Notice Information

Notice Title

Portable Appliance Testing

Notice Description

East Lothian Council (ELC) requires a contract for Portable Appliance Testing. Its core purpose is to procure a competent contractor to carry out the inspection, testing, and minor repair of portable electrical equipment across a wide range of council-owned properties.

Lot Information

Lot 1

The overview of the requirement which is set out the Specification for a Portable Appliance Testing (PAT) contract for East Lothian Council (ELC). Its core purpose is to procure a competent contractor to carry out the inspection, testing, and minor repair of portable electrical equipment across a wide range of council-owned properties. The scope of the service covers all portable and movable electrical appliances (e.g. IT equipment, handheld tools, kitchen appliances) located within ELC buildings such as schools, offices, community centres, housing facilities, and other public assets. The contractor is responsible for conducting annual inspections and tests across all listed properties, as well as carrying out minor repairs (e.g. replacing plugs, fuses, or fixing cables). They must also manage asset records, update equipment lists, and ensure all appliances are correctly labelled with test results, traceable asset numbers, and re-test dates.. Scotland Excel is acting on behalf of East Lothian Council (ELC) in the execution of this tender but will not be party to the contract or the management of the contract throughout its lifetime.

Renewal: The contract term is for a 3 year period with the option for East Lothian Council to extend by 12 months on 2 occasions.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000834853
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=SEP565563
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
OJEU - F3 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

31 - Electrical machinery, apparatus, equipment and consumables; lighting

71 - Architectural, construction, engineering and inspection services

CPV Codes

31600000 - Electrical equipment and apparatus

71630000 - Technical inspection and testing services

71632000 - Technical testing services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£236,728 £100K-£500K

Notice Dates

Publication Date
30 Sep 20263 weeks ago
Submission Deadline
17 Jul 2026Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
East Lothian Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
HADDINGTON, EAST LOTHIAN
Postcode
EH41 3HA
Postcode Area
Edinburgh
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM11 East Lothian and Midlothian
Delivery Location
TLM Scotland, TLM73 East Lothian and Midlothian
Local Authority
East Lothian
Electoral Ward
Haddington and Lammermuir
Westminster Constituency
Lothian East

Supplier Information

Number of Suppliers
1
Supplier Name

Invincible Security Ltd.

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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