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Seat Refresh Project

Caledonian Sleeper Limited

This public procurement record has 1 release in its history.

Tender

26 Jun 2026 at 01:00

OJEU - F5 - Contract Notice (Utilities)
Summary of the contracting process

Caledonian Sleeper Limited is currently in the tender stage of its procurement process for the "Seat Refresh Project". This procurement falls under the goods industry category, specifically focusing on railway services. The project involves the provision of replacement seat upholstery fabric for passenger seating within the Caledonian Sleeper fleet, aiming to comply with current railway safety and seating standards. The procurement is conducted using an open procedure with electronic submissions due by 27th July 2026. The work is set to be carried out at Polmadie Depot in the UK, with the awarded contract expected to commence shortly after the submission deadline.

This procurement offers significant business growth opportunities for suppliers specialising in railway seat upholstery fabrics, especially those familiar with industry safety standards and compliance requirements. It is ideal for businesses with capabilities in providing technical support, certification evidence, and validation activities. The project’s focus on design solutions and passenger experience, alongside competitive pricing, makes it suitable for businesses keen on enhancing their reputation in railway services. The total contract value is £350,000, ensuring a substantial engagement for the successful bidder.

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Notice Information

Notice Title

Seat Refresh Project

Notice Description

Caledonian Sleeper Limited (CSL) is seeking proposals from suitably qualified suppliers for the provision of replacement seat upholstery fabric for passenger seating, including armrest fabric installed within the Caledonian Sleeper fleet. The objective is to replace the existing seat upholstery fabric whilst maintaining compliance with current railway fire safety, smoke emission and passenger seating standards applicable to Operational Category 3 sleeper vehicles.

Lot Information

Lot 1

Caledonian Sleeper Limited (CSL) is seeking proposals from suitably qualified suppliers for the provision of replacement seat upholstery fabric for passenger seating, including armrest fabric installed within the Caledonian Sleeper fleet. The objective is to replace the existing seat upholstery fabric whilst maintaining compliance with current railway fire safety, smoke emission and passenger seating standards applicable to Operational Category 3 sleeper vehicles. The replacement programme is limited to the upholstery fabric. Existing seat structures, seat shells, foam cushions, headrests and armrests will remain unchanged. The successful supplier shall provide a complete solution including fabric supply, technical support, certification evidence and support for any validation activities necessary to achieve compliance with current railway standards.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000835745
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUN558830
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
OJEU - F5 - Contract Notice (Utilities)
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

19 - Leather and textile fabrics, plastic and rubber materials

CPV Codes

19243000 - Upholstery fabrics

Notice Value(s)

Tender Value
£350,000 £100K-£500K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
26 Jun 20262 months ago
Submission Deadline
27 Jul 2026Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Caledonian Sleeper Limited
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
INVERNESS
Postcode
IV1 1PP
Postcode Area
Inverness
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM2 Highlands and Islands
Small Region (ITL 3)
TLM20 Highlands and Islands
Delivery Location
TLM Scotland
Local Authority
Highland
Electoral Ward
Inverness Central
Westminster Constituency
Inverness, Skye and West Ross-shire

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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