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Seat Refresh Project

Caledonian Sleeper Limited

This public procurement record has 2 releases in its history.

Award

09 Sep 2026 at 01:00

OJEU - F6 - Contract Award Notice (Utilities)
Tender

26 Jun 2026 at 01:00

OJEU - F5 - Contract Notice (Utilities)
Summary of the contracting process

Caledonian Sleeper Limited procured replacement upholstery fabric for passenger seats and armrests across its Caledonian Sleeper fleet. The work covers fabric supply only: existing seat structures, shells, foam cushions, headrests and armrests remain unchanged. The supplier’s solution also includes technical support, certification evidence and assistance with validation needed to meet current railway fire-safety, smoke-emission and passenger-seating standards for Operational Category 3 sleeper vehicles. The goods fall under railway-seat furnishing materials (CPV 19243000). Work is to be carried out at Polmadie Depot in Glasgow. Caledonian Sleeper Limited is the buyer and the requirement was awarded to Diamond Rail Services, an SME based in Sheffield.

This procurement is complete and has been awarded following an open procedure. There was one lot, evaluated on price weighted at 40% and design solution and passenger experience weighted at 30%; the published criteria also required a complete compliant technical solution. Two electronic bids were received, both from SMEs. The estimated procurement value was £350,000. The tender deadline was 27 July 2026 at 4pm, with bid opening at 4.30pm the same day. The award decision period began on 27 July 2026. Diamond Rail Services was selected, and the contract was signed on 2 September 2026. The lot contract period was 90 days, with no renewal or additional-purchase option.

For suppliers who did not win, this award demonstrates demand from Caledonian Sleeper for specialist railway upholstery materials rather than complete seat replacement. A credible competitor would need to supply durable passenger-seat and armrest fabric, understand the constraints of working with existing seat components, and provide technical support alongside the material. Evidence showing compliance with railway fire-safety, smoke-emission and passenger-seating standards would be central, as would the ability to support certification and validation activities for sleeper vehicles. The evaluation placed substantial emphasis on the design solution and passenger experience as well as price, so suppliers would need to combine competitive commercial delivery with an upholstery finish suited to passenger use and the operational railway environment.

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Notice Information

Notice Title

Seat Refresh Project

Notice Description

Caledonian Sleeper Limited (CSL) is seeking proposals from suitably qualified suppliers for the provision of replacement seat upholstery fabric for passenger seating, including armrest fabric installed within the Caledonian Sleeper fleet. The objective is to replace the existing seat upholstery fabric whilst maintaining compliance with current railway fire safety, smoke emission and passenger seating standards applicable to Operational Category 3 sleeper vehicles.

Lot Information

Lot 1

Caledonian Sleeper Limited (CSL) is seeking proposals from suitably qualified suppliers for the provision of replacement seat upholstery fabric for passenger seating, including armrest fabric installed within the Caledonian Sleeper fleet. The objective is to replace the existing seat upholstery fabric whilst maintaining compliance with current railway fire safety, smoke emission and passenger seating standards applicable to Operational Category 3 sleeper vehicles. The replacement programme is limited to the upholstery fabric. Existing seat structures, seat shells, foam cushions, headrests and armrests will remain unchanged. The successful supplier shall provide a complete solution including fabric supply, technical support, certification evidence and support for any validation activities necessary to achieve compliance with current railway standards.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000835745
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=SEP564174
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
OJEU - F6 - Contract Award Notice (Utilities)
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

19 - Leather and textile fabrics, plastic and rubber materials

CPV Codes

19243000 - Upholstery fabrics

Notice Value(s)

Tender Value
£350,000 £100K-£500K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
9 Sep 20261 months ago
Submission Deadline
27 Jul 2026Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Caledonian Sleeper Limited
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
INVERNESS
Postcode
IV1 1PP
Postcode Area
Inverness
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM2 Highlands and Islands
Small Region (ITL 3)
TLM20 Highlands and Islands
Delivery Location
TLM Scotland
Local Authority
Highland
Electoral Ward
Inverness Central
Westminster Constituency
Inverness, Skye and West Ross-shire

Supplier Information

Number of Suppliers
1
Supplier Name

Diamond Rail Services

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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