Award

Ask AI about this notice

Summarise, research or assess it with AI

View Markdown

Share this notice

Send this contract to a colleague

Direct Award for The Routine Maintenance including Parts and Repairs of Karcher Precinct Sweepers

South Lanarkshire Council

This public procurement record has 1 release in its history.

Award

30 Jul 2026 at 01:00

PCS Notice - Website Contract Award Notice
Summary of the contracting process

South Lanarkshire Council awarded a routine maintenance and repair service for 11 Kärcher MC250 precinct sweepers. The requirement covers scheduled servicing, repairs and replacement parts for equipment used by the Council’s Facilities, Waste and Grounds Services, following procurement and delivery of the sweepers. The work is managed through the Council’s Community and Enterprise Resources, Roads, Transportation and Fleet Services. It is a specialist vehicle-maintenance requirement delivered for the Council’s operations in South Lanarkshire. The service category is repair and maintenance services of motor vehicles and associated equipment (CPV 50110000). The requirement is focused on Kärcher precinct sweepers and manufacturer-supported maintenance rather than general fleet servicing.

This procurement is complete and was awarded to Kärcher UK Ltd through a direct award from the Scotland Excel Supply and Delivery of Heavy Vehicles Framework 03-21. The contract was signed on 29 June 2026 and is active, with an awarded value of £1,149,194.52. The framework originally covered 1 January 2022 to 31 December 2023, with two possible 12-month extensions, and was further extended to 30 September 2026. The Council used a limited procedure without a prior competition because it considered Kärcher the only supplier able to provide compatible equipment support and original manufacturer parts. One electronic bid was recorded, and there was one lot covering the full requirement.

This award demonstrates established demand from South Lanarkshire Council for specialist maintenance of Kärcher MC250 precinct sweepers at a substantial fleet scale. A credible future supplier would need manufacturer-level expertise in these machines, including planned servicing, fault diagnosis, repairs and the supply of genuine original equipment manufacturer parts. It would also need to demonstrate reliable support for operational vehicles, minimise downtime and maintain vehicle availability across Facilities, Waste and Grounds Services. The procurement route shows that compatibility with existing equipment, integration with the installed fleet, specialist technical knowledge and transparent, predictable servicing arrangements are decisive. Suppliers without Kärcher-specific capability or access to genuine parts would be poorly placed to compete for a comparable requirement.

How relevant is this notice?

Notice Information

Notice Title

Direct Award for The Routine Maintenance including Parts and Repairs of Karcher Precinct Sweepers

Notice Description

South Lanarkshire Council's Community and Enterprise Resources, Roads, Transportation and Fleet Services have a requirement to implement a routine maintenance including repairs contract on behalf of Facilities, Waste and Grounds Services, following the purchase of 11 Karcher MC250 precinct sweepers. This contract has been awarded vis Direct Award from the Scotland Excel Supply and Delivery of Heavy Vehicles Framework 03-21. The framework covers the period 01 January 2022 to 31 December 2023 with the option to extend for 2 x 12 month periods. The Framework has been further extended under regulation 72 to 30 September 2026.

Lot Information

Lot 1

South Lanarkshire Council's Community and Enterprise Resources, Roads, Transportation and Fleet Services, have a requirement to implement a routine maintenance and repair contract on behalf of Facilities, Waste and Grounds Services. This follows the purchase of 11 Karcher MC250 precinct sweepers in March 2026, with delivery completed in June 2026. The sweepers were procured via a Direct Award to Karcher UK Ltd through the Scotland Excel Supply and Delivery of Heavy Vehicles Framework (03-21). As a result, a further Direct Award to the manufacturer, Karcher UK Ltd, is required for the servicing and repair of these vehicles due to the specialist nature of the equipment and the need for original equipment manufacturer (OEM) support. Utilising this framework will deliver best value to the Council by improving cost predictability and maximising vehicle availability. It is therefore essential to establish a comprehensive maintenance contract directly with the manufacturer. This approach will ensure access to specialist technical expertise, genuine parts, and agreed service levels, all delivered at a controlled and transparent cost.

Procurement Information

The contract has been awarded without prior publication because competition is absent for technical reasons. Following a review of the market, the authority concluded that only Karcher UK Ltd can meet the requirement due to the need for compatibility and integration with existing equipment with original equipment manufacturer parts (OEM). No reasonable alternative or substitute solution is available, and changing supplier would result in significant technical risks, operational disruption, and disproportionate costs. The authority is satisfied that the conditions for a direct award are met and that the award is lawful under the Regulations.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000835874
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUL561210
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
PCS Notice - Website Contract Award Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Limited
Procurement Method Details
Award procedure without prior publication of a call for competition
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

50 - Repair and maintenance services

CPV Codes

50110000 - Repair and maintenance services of motor vehicles and associated equipment

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£1,149,194 £1M-£10M

Notice Dates

Publication Date
30 Jul 20262 months ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
South Lanarkshire Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
HAMILTON
Postcode
ML3 0AA
Postcode Area
Motherwell
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM9 Southern Scotland
Small Region (ITL 3)
TLM95 South Lanarkshire
Delivery Location
TLM95 South Lanarkshire
Local Authority
South Lanarkshire
Electoral Ward
Hamilton North and East
Westminster Constituency
Hamilton and Clyde Valley

Supplier Information

Number of Suppliers
1
Supplier Name

Karcher UK Ltd

Further Information

Notice Documents

  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUL561210
    Direct Award for The Routine Maintenance including Parts and Repairs of Karcher Precinct Sweepers - South Lanarkshire Council's Community and Enterprise Resources, Roads, Transportation and Fleet Services have a requirement to implement a routine maintenance including repairs contract on behalf of Facilities, Waste and Grounds Services, following the purchase of 11 Karcher MC250 precinct sweepers. This contract has been awarded vis Direct Award from the Scotland Excel Supply and Delivery of Heavy Vehicles Framework 03-21. The framework covers the period 01 January 2022 to 31 December 2023 with the option to extend for 2 x 12 month periods. The Framework has been further extended under regulation 72 to 30 September 2026.

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

JSON Markdown

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

Loading OCDS record...