24/7 Managed Service for Student Information System

Notice Information

Get alerts for notices like these

Notice Title

24/7 Managed Service for Student Information System

Notice Description

This contract is for the 1-year renewal of a managed service of UWS' existing Student Information System (SIS), currently being upgraded, with a project team having commenced this work.

Lot Information

Lot 1

Award of a contract without prior publication of a call for competition Justification for selected award procedure: The procurement falls outside the scope of application of the Directive Explanation: This contract is for the 1-year renewal of a managed service of its Student Information System (SIS) that is an existing system at the University, currently being upgraded, with a project team having commenced this work. The SIS is managed externally due to technical limitations associated with the design and development of the platform in the UWS environment. It is UWS' belief that at the current time that only one supplier can meet the requirements as any change in the managed service and hosting environment is highly likely to (i) cause a significant amount of disruption to all involved in and affected by the SIS upgrade; (ii) incur significant additional cost for UWS, any (iii) negatively stretch timelines for project delivery. As such, UWS is publishing this voluntary ex-ante notice on Public Contracts Scotland to ensure compliance with procurement regulations and the continuance of its SIS managed service for the next 12 months.

Procurement Information

Award of a contract without prior publication of a call for competition Justification for selected award procedure: The procurement falls outside the scope of application of the Directive Explanation: This contract is for the 1-year renewal of a managed service of UWS' existing Student Information System (SIS), currently being upgraded, with a project team having commenced this work. The SIS is managed externally due to technical limitations associated with the design and development of the platform in the UWS environment. It is UWS' belief that at the current time, only one supplier can meet the requirements as any change in the managed service and hosting environment is highly likely to (i) cause a significant amount of disruption to all affected by the SIS upgrade; (ii) incur significant additional cost for UWS, any (iii) negatively stretch timelines for project delivery. As such, UWS is publishing this voluntary ex-ante notice on Public Contracts Scotland to ensure compliance with procurement regulations and the continuance of its SIS managed service for the next 12 months.

Notice Details

Get alerts for notices like these

Publication & Lifecycle

Open Contracting ID: ocds-r6ebe6-0000837559
Publication Source: Public Contracts Scotland
Latest Notice: https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUL560295
Current Stage: Award
All Stages: Award

Procurement Classification

Notice Type: OJEU - F15 - Voluntary Ex Ante Transparency Notice
Procurement Type: Standard
Procurement Category: Services
Procurement Method: Limited
Procurement Method Details: Award procedure without prior publication of a call for competition
Tender Suitability: Not specified
Awardee Scale: SME

Common Procurement Vocabulary (CPV)

CPV Divisions: 72 - IT services: consulting, software development, Internet and support
CPV Codes: 72000000 - IT services: consulting, software development, Internet and support

Notice Value(s)

Tender Value: Not specified
Lots Value: Not specified
Awards Value: Not specified
Contracts Value: £621,259 £500K-£1M

Notice Dates

Publication Date: 16 Jul 20263 weeks ago
Submission Deadline: Not specified
Future Notice Date: Not specified
Award Date: 15 Jul 20263 weeks ago
Contract Period: Not specified - Not specified
Recurrence: Not specified

Notice Status

Tender Status: Complete
Lots Status: Complete
Awards Status: Not Specified
Contracts Status: Active

Buyer & Supplier

Get alerts for notices like these

Contracting Authority (Buyer)

Main Buyer: UNIVERSITY OF THE WEST OF SCOTLAND
Contact Name: Available with D3 Tenders Premium →
Contact Email: Available with D3 Tenders Premium →
Contact Phone: Available with D3 Tenders Premium →

Buyer Location

Locality: PAISLEY
Postcode: PA1 2BE
Post Town: Paisley
Country: Scotland
Major Region (ITL 1): TLM Scotland
Basic Region (ITL 2): TLM3 West Central Scotland
Small Region (ITL 3): TLM33 Inverclyde, East Renfrewshire, and Renfrewshire
Delivery Location: Not specified
Local Authority: Renfrewshire
Electoral Ward: Paisley Northwest
Westminster Constituency: Paisley and Renfrewshire South

Supplier Information

Number of Suppliers: 1
Supplier Name: R D B CONCEPTS

Further Information

Notice Documents

https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUL560295
24/7 Managed Service for Student Information System - This contract is for the 1-year renewal of a managed service of UWS' existing Student Information System (SIS), currently being upgraded, with a project team having commenced this work.

Notice URLs

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

JSON Markdown

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-r6ebe6-0000837559-2026-07-16T00:00:00Z",
    "date": "2026-07-16T00:00:00Z",
    "ocid": "ocds-r6ebe6-0000837559",
    "initiationType": "tender",
    "parties": [
        {
            "id": "org-4",
            "name": "University of the West of Scotland",
            "identifier": {
                "legalName": "University of the West of Scotland"
            },
            "address": {
                "streetAddress": "High Street",
                "locality": "Paisley",
                "region": "UKM83",
                "postalCode": "PA1 2BE"
            },
            "contactPoint": {
                "email": "procurement@uws.ac.uk",
                "telephone": "+44 1418483110",
                "url": "http://"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "Body governed by public law",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "09",
                        "description": "Education",
                        "scheme": "COFOG"
                    }
                ],
                "url": "http://www.uws.ac.uk"
            }
        },
        {
            "id": "org-5",
            "name": "R D B Concepts Ltd",
            "identifier": {
                "legalName": "R D B Concepts Ltd"
            },
            "address": {
                "streetAddress": "The Old Vicarage, Market Street",
                "locality": "Castle Donington",
                "region": "UKF2",
                "postalCode": "DE74 2JB"
            },
            "contactPoint": {
                "telephone": "+44 7480141651"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "sme",
                "url": "http://"
            }
        },
        {
            "id": "org-6",
            "name": "Paisley Sheriff Court",
            "identifier": {
                "legalName": "Paisley Sheriff Court"
            },
            "address": {
                "streetAddress": "St James Street",
                "locality": "Paisley",
                "postalCode": "PA3 2HW"
            },
            "contactPoint": {
                "telephone": "+44 1418875291",
                "url": "http://"
            },
            "roles": [
                "reviewBody"
            ]
        }
    ],
    "buyer": {
        "name": "University of the West of Scotland",
        "id": "org-4"
    },
    "tender": {
        "id": "UWS-2026-214",
        "title": "24/7 Managed Service for Student Information System",
        "description": "This contract is for the 1-year renewal of a managed service of UWS' existing Student Information System (SIS), currently being upgraded, with a project team having commenced this work.",
        "status": "complete",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "id": "72000000",
                        "scheme": "CPV"
                    }
                ],
                "deliveryLocation": {
                    "description": "Paisley, Lanarkshire, Ayrshire, Borders, London"
                },
                "deliveryAddresses": [
                    {
                        "region": "UK"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "procurementMethod": "limited",
        "procurementMethodDetails": "Award procedure without prior publication of a call for competition",
        "procurementMethodRationale": "Award of a contract without prior publication of a call for competition Justification for selected award procedure: The procurement falls outside the scope of application of the Directive Explanation: This contract is for the 1-year renewal of a managed service of UWS' existing Student Information System (SIS), currently being upgraded, with a project team having commenced this work. The SIS is managed externally due to technical limitations associated with the design and development of the platform in the UWS environment. It is UWS' belief that at the current time, only one supplier can meet the requirements as any change in the managed service and hosting environment is highly likely to (i) cause a significant amount of disruption to all affected by the SIS upgrade; (ii) incur significant additional cost for UWS, any (iii) negatively stretch timelines for project delivery. As such, UWS is publishing this voluntary ex-ante notice on Public Contracts Scotland to ensure compliance with procurement regulations and the continuance of its SIS managed service for the next 12 months.",
        "mainProcurementCategory": "services",
        "documents": [
            {
                "id": "JUL560295",
                "documentType": "awardNotice",
                "title": "24/7 Managed Service for Student Information System",
                "description": "This contract is for the 1-year renewal of a managed service of UWS' existing Student Information System (SIS), currently being upgraded, with a project team having commenced this work.",
                "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUL560295",
                "format": "text/html"
            }
        ],
        "lots": [
            {
                "id": "1",
                "description": "Award of a contract without prior publication of a call for competition Justification for selected award procedure: The procurement falls outside the scope of application of the Directive Explanation: This contract is for the 1-year renewal of a managed service of its Student Information System (SIS) that is an existing system at the University, currently being upgraded, with a project team having commenced this work. The SIS is managed externally due to technical limitations associated with the design and development of the platform in the UWS environment. It is UWS' belief that at the current time that only one supplier can meet the requirements as any change in the managed service and hosting environment is highly likely to (i) cause a significant amount of disruption to all involved in and affected by the SIS upgrade; (ii) incur significant additional cost for UWS, any (iii) negatively stretch timelines for project delivery. As such, UWS is publishing this voluntary ex-ante notice on Public Contracts Scotland to ensure compliance with procurement regulations and the continuance of its SIS managed service for the next 12 months.",
                "status": "complete",
                "hasOptions": false
            }
        ],
        "coveredBy": [
            "GPA"
        ],
        "procurementMethodRationaleClassifications": [
            {
                "id": "D_OUTSIDE_SCOPE",
                "description": "The procurement falls outside the scope of application of the directive"
            }
        ],
        "classification": {
            "id": "72000000",
            "scheme": "CPV"
        },
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        }
    },
    "awards": [
        {
            "id": "UWS-2026-214",
            "suppliers": [
                {
                    "id": "org-5",
                    "name": "R D B Concepts Ltd"
                }
            ],
            "relatedLots": [
                "1"
            ]
        }
    ],
    "contracts": [
        {
            "id": "UWS-2026-214",
            "awardID": "UWS-2026-214",
            "status": "active",
            "value": {
                "amount": 621259.08,
                "currency": "GBP"
            },
            "dateSigned": "2026-07-15T00:00:00Z"
        }
    ],
    "language": "EN",
    "description": "NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=837559. (SC Ref:837559)",
    "links": [
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000837559"
        }
    ],
    "noticetype": "OJEU - F15 - Voluntary Ex Ante Transparency Notice"
}