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Welfare Processing Solutions

UNIVERSITY OF EDINBURGH

This public procurement record has 1 release in its history.

Award

27 Jul 2026 at 00:00

PCS Notice - Website Contract Award Notice
Summary of the contracting process

The University of Edinburgh has completed the award stage of the procurement process for the "Welfare Processing Solutions" project. This initiative involves the continuation of welfare processing solutions at the IRR South, with a contract valued at £158,794.60 signed on 21st July 2026. The procurement was conducted through a Negotiated Procedure without Prior Publication, aimed at maintaining compatibility and operational continuity, and classified under the education sector. Situated in Edinburgh, this contract falls within the goods category and leverages an award procedure without a prior call for competition due to specific operational needs.

This contract presents significant opportunities for businesses specialising in welfare processing solutions, particularly those that can align with the University of Edinburgh’s existing logistics and servicing infrastructure. Given the need for operational compatibility and efficiency, large-scale companies with expertise in maintaining and operating specialised equipment for educational institutions would find this an ideal fit. Additionally, businesses capable of offering seamless integration with existing systems and infrastructure are particularly well-positioned to benefit from such procurement processes.

How relevant is this notice?

Notice Information

Notice Title

Welfare Processing Solutions

Notice Description

The University of Edinburgh intends to award a contract to the current supplier of welfare processing solutions installed at the IRR South through a Negotiated Procedure without Prior Publication procurement procedure on the basis of compatibility and operational continuity.

Lot Information

Lot 1

The University of Edinburgh intends to award a contract to the current supplier of welfare processing solutions installed at the IRR South through a Negotiated Procedure without Prior Publication procurement procedure on the basis of compatibility and operational continuity.

Procurement Information

The University of Edinburgh intends to award a contract to the current supplier of welfare processing solutions installed at the IRR South through a Negotiated Procedure without Prior Publication procurement procedure on the basis of compatibility and operational continuity. The proposed supplier is the incumbent provider of the welfare systems currently in use across IRR South. Sourcing from an alternative supplier would present significant risks to operational efficiency, as all existing logistics infrastructure, automated washing equipment, and servicing arrangements have been specifically configured and validated for use with this supplier's equipment. Introducing equipment from a different manufacturer would necessitate substantial modifications to washing and processing equipment, create incompatibilities within the logistics and transport workflow, disrupt established servicing and maintenance contracts, and require re-validation of husbandry procedures. To maintain standardisation, ensure uninterrupted care operations, and avoid disproportionate cost and risk, it is therefore justified to award this contract to the incumbent supplier through the Negotiated Procedure without Prior Publication procedure.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000838425
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUL560920
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
PCS Notice - Website Contract Award Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Limited
Procurement Method Details
Award procedure without prior publication of a call for competition
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

39 - Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products

CPV Codes

39180000 - Laboratory furniture

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£158,794 £100K-£500K

Notice Dates

Publication Date
27 Jul 20261 weeks ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
21 Jul 20262 weeks ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
UNIVERSITY OF EDINBURGH
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
EDINBURGH
Postcode
EH1 1HT
Post Town
Edinburgh
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM13 City of Edinburgh
Delivery Location
TLM75 City of Edinburgh
Local Authority
City of Edinburgh
Electoral Ward
City Centre
Westminster Constituency
Edinburgh East and Musselburgh

Supplier Information

Number of Suppliers
1
Supplier Name

ALLENTOWN EUROPE

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

JSON Markdown

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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