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Welfare Processing Solutions

University Of Edinburgh

This public procurement record has 1 release in its history.

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27 Jul 2026 at 01:00

PCS Notice - Website Contract Award Notice
Summary of the contracting process

The University of Edinburgh bought welfare processing solutions for the IRR South in Edinburgh. This is a goods requirement covering equipment and associated arrangements already installed and operating at the site. The solution is integrated with existing logistics infrastructure, automated washing and processing equipment, transport workflows, servicing arrangements and husbandry procedures. The requirement is intended to support standardised, uninterrupted care operations and maintain compatibility with the systems already in use. The procurement falls within laboratory furniture and equipment (CPV 39180000). The University acted as the buying organisation and central purchasing body. The delivery location is IRR South, Edinburgh, making this relevant to suppliers of specialist welfare, laboratory or animal-care processing systems and compatible equipment.

The procurement is complete and has been awarded to Allentown Europe Ltd, the incumbent supplier. The University used a limited negotiated procedure without prior publication of a call for competition, justified by compatibility and operational continuity, including the risks and cost of changing manufacturer. There was one bid, submitted electronically, and the award was based on maintaining compatibility with existing equipment and processes. The single lot is complete and has no options. The contract was signed on 21 July 2026, is active, and is valued at £158,794.60. The process was covered by the Government Procurement Agreement. The award followed the route for additional deliveries from the original supplier under the applicable strict conditions.

This requirement shows demand for specialist welfare processing systems that integrate with an established operational environment rather than stand-alone equipment. Suppliers would need demonstrable compatibility with existing logistics infrastructure, automated washing and processing equipment, transport workflows and servicing arrangements. Credible competitors would also need the technical capability to support validation of husbandry procedures, maintain operational continuity and avoid disruption to care operations. Experience of supplying, servicing and maintaining equipment in a laboratory, animal-care or similarly controlled setting would be important. The incumbent’s position indicates that continuity, standardisation and proven interoperability were decisive, so an alternative supplier would need a clear route to reproduce those outcomes without substantial site modification or re-validation.

How relevant is this notice?

Notice Information

Notice Title

Welfare Processing Solutions

Notice Description

The University of Edinburgh intends to award a contract to the current supplier of welfare processing solutions installed at the IRR South through a Negotiated Procedure without Prior Publication procurement procedure on the basis of compatibility and operational continuity.

Lot Information

Lot 1

The University of Edinburgh intends to award a contract to the current supplier of welfare processing solutions installed at the IRR South through a Negotiated Procedure without Prior Publication procurement procedure on the basis of compatibility and operational continuity.

Procurement Information

The University of Edinburgh intends to award a contract to the current supplier of welfare processing solutions installed at the IRR South through a Negotiated Procedure without Prior Publication procurement procedure on the basis of compatibility and operational continuity. The proposed supplier is the incumbent provider of the welfare systems currently in use across IRR South. Sourcing from an alternative supplier would present significant risks to operational efficiency, as all existing logistics infrastructure, automated washing equipment, and servicing arrangements have been specifically configured and validated for use with this supplier's equipment. Introducing equipment from a different manufacturer would necessitate substantial modifications to washing and processing equipment, create incompatibilities within the logistics and transport workflow, disrupt established servicing and maintenance contracts, and require re-validation of husbandry procedures. To maintain standardisation, ensure uninterrupted care operations, and avoid disproportionate cost and risk, it is therefore justified to award this contract to the incumbent supplier through the Negotiated Procedure without Prior Publication procedure.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000838425
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUL560920
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
PCS Notice - Website Contract Award Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Limited
Procurement Method Details
Award procedure without prior publication of a call for competition
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

39 - Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products

CPV Codes

39180000 - Laboratory furniture

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£158,794 £100K-£500K

Notice Dates

Publication Date
27 Jul 20262 months ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
University Of Edinburgh
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
EDINBURGH
Postcode
EH1 1HT
Postcode Area
Edinburgh
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM13 City of Edinburgh
Delivery Location
TLM75 City of Edinburgh
Local Authority
City of Edinburgh
Electoral Ward
City Centre
Westminster Constituency
Edinburgh East and Musselburgh

Supplier Information

Number of Suppliers
1
Supplier Name

Allentown Europe

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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