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PQQ for Lease of Pressure Washer Equipment

ScotRail Trains Limited

This public procurement record has 1 release in its history.

Tender

11 Aug 2026 at 01:00

OJEU - F5 - Contract Notice (Utilities)
Summary of the contracting process

ScotRail Trains Limited is procuring a lease service for nine high-performance industrial pressure-washing systems for cleaning railway rolling stock and depot infrastructure. The equipment will be installed outdoors beside maintenance sheds, with hose delivery stations inside; ScotRail will provide fixed water piping, electrical connections and concrete bases, while the supplier must provide the attachment details for the equipment. The systems will serve frequent daily, heavy-duty use for train exteriors, bogies, underframes, shed floors and pits, replacing a mixture of older fixed and portable equipment. Delivery is required at five ScotRail depots: Corkerhill, Eastfield, Haymarket, Inverness and Shields. The main category is industrial cleaning services (CPV 90917000), with pressure-washing equipment also classified under CPV 42924740.

The procurement reached tender: ScotRail invited suppliers to complete a pre-qualification questionnaire through its electronic sourcing portal under a selective negotiated procedure with a prior call for competition. Five candidates are to be selected for the second stage, with invitations scheduled for 12 October 2026. The PQQ submission deadline is 14 September 2026 at 12:00 UTC. The estimated procurement value is £550,000 including all stated scope; the lot carries a maximum estimated value of £6,000,000. The initial contract period is 1,440 days, with a potential extension of up to 24 months. Bids must remain valid for 120 days and be submitted in English. Variants are not allowed. The agreement is covered by the Government Procurement Agreement.

This opportunity suits suppliers of industrial pressure-washing systems, equipment leasing and depot or fleet-cleaning infrastructure. Suitable bidders will need to supply reliable, maintainable systems designed for frequent heavy-duty operation in railway environments, and to support outdoor installation with internal hose stations and site connections. The requirement favours businesses able to manage multiple installations across five depots, provide ongoing renewal and upgrade arrangements, and maintain high equipment availability for essential maintenance activity. Experience of replacing mixed-age fixed and portable pressure-washing assets would be relevant, particularly where solutions reduce manual-handling, hot-exhaust, fuel-handling and environmental risks. Suppliers should be able to demonstrate compliance with UK health, safety and environmental regulations, support continual improvement and ISO-related objectives, and offer a sustainable or circular-use model.

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Notice Information

Notice Title

PQQ for Lease of Pressure Washer Equipment

Notice Description

ScotRail are tendering for suppliers for the provision of the Lease of high-performance industrial pressure washer systems suitable for cleaning railway rolling stock and depot infrastructure. The system will be installed outside the maintenance sheds, with small delivery stations with hoses inside the shed. The water will be supplied via fixed piping into the shed, the electrical connection will be supplied as well as concrete base for the machine to be sited. The supplier will be responsible for providing detail to attach to the pressure washer equipment. We require a quantity of 9 Pressure washers across 5 ScotRail depots.

Lot Information

Lot 1

This is a pre-qualification activity in advance of a formal tender process. ScotRail requires a Service Provider (SP) to provide the Lease of high-performance industrial pressure washer systems suitable for cleaning railway rolling stock and depot infrastructure. The system will be installed outside the maintenance sheds, with small delivery stations with hoses inside the shed. The water will be supplied via fixed piping into the shed, the electrical connection will be supplied as well as concrete base for the machine to be sited. The supplier will be responsible for providing detail to attach to the pressure washer equipment. We require a quantity of 9 Pressure washers across 5 ScotRail depots/locations: Corkerhill (1), Eastfield (1), Haymarket (4), Inverness (1) and Shields (2). The reliability and availability of pressure washers is of high importance to the on-going maintenance activities at depots and as such the requirement of asset technology refresh, economy principles and long term sustainability is vital which will also assist with our commitment to ISO standards and continual improvement. A proven structure for on-going renewal and upgrade to ensure the machine is always highly performing and reliable to the end user. Our preference is for a "Circular model" type solution (A circular model is an economic system designed to eliminate waste, keep materials in use, and regenerate natural systems, built around three core principles: eliminate waste and pollution, circulate products and materials, and regenerate nature). General Location: Outdoor installation adjacent to the railway maintenance shed at the 5 depots as above. Application: Cleaning of train exteriors, bogies, underframes, and shed floors and pits. Operation: Capable of frequent daily use in a heavy-duty industrial environment. Compliance: Must comply with UK health, safety, and environmental regulations. Background Information on our existing arrangements. The depots require a safe and reliable system for pressure washing activities. There is currently a variety of equipment at each depot which this system will look to replace. Fixed pressure washer kits within the sheds, varying in ages and condition. Fixed pressure washer kits out-with sheds or held in plant rooms varying in ages and conditions. Industrial portable pressure washers which can be moved from building to building, most kit is well used and older. Small local pressure washer kits due to use don't have a long life span. The portable kit has lengthy cables, hoses and/or is fuelled by diesel and then transported around site enhancing manual handling risk, safety risk due to hot exhausts, environmental risk with moving fuel round. See PQQ document at ScotRail link above for further details.

Renewal: Potential extension of up to 24 months

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000838698
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=AUG562098
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
OJEU - F5 - Contract Notice (Utilities)
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Negotiated procedure with prior call for competition
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

42 - Industrial machinery

90 - Sewage, refuse, cleaning and environmental services

CPV Codes

42924740 - High-pressure cleaning apparatus

90710000 - Environmental management

90917000 - Cleaning services of transport equipment

Notice Value(s)

Tender Value
£550,000 £500K-£1M
Lots Value
£6,000,000 £1M-£10M
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
11 Aug 20261 months ago
Submission Deadline
14 Sep 2026Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
ScotRail Trains Limited
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
GLASGOW
Postcode
G2 6HQ
Postcode Area
Glasgow
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM3 West Central Scotland
Small Region (ITL 3)
TLM32 Glasgow City
Delivery Location
TLM Scotland
Local Authority
Glasgow City
Electoral Ward
Anderston/City/Yorkhill
Westminster Constituency
Glasgow North

Further Information

Notice Documents

  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=AUG562098
    PQQ for Lease of Pressure Washer Equipment - ScotRail are tendering for suppliers for the provision of the Lease of high-performance industrial pressure washer systems suitable for cleaning railway rolling stock and depot infrastructure. The system will be installed outside the maintenance sheds, with small delivery stations with hoses inside the shed. The water will be supplied via fixed piping into the shed, the electrical connection will be supplied as well as concrete base for the machine to be sited. The supplier will be responsible for providing detail to attach to the pressure washer equipment. We require a quantity of 9 Pressure washers across 5 ScotRail depots.

Open Contracting Data Standard (OCDS)

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