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Annual Cleaning of Kitchen Extraction Systems 2026-2028

East Renfrewshire Council

This public procurement record has 1 release in its history.

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03 Aug 2026 at 01:00

PCS Notice - Website Contract Award Notice
Summary of the contracting process

East Renfrewshire Council procured annual cleaning of commercial kitchen extraction systems across East Renfrewshire. The service covers cleaning filters, canopy hoods, fans, external ductwork, cowls and louvres. The requirement is classified as specialist kitchen-extraction cleaning (CPV 90915000), within the wider building-cleaning services category. The work covers 46 council properties at different addresses. Most properties have one kitchen canopy and a small number have two, creating a recurring requirement for cleaning kitchen canopies and associated extraction equipment. This is a services contract for a supplier able to organise site visits across the council area and carry out planned cleaning during normal working hours. The buying organisation is East Renfrewshire Council, a local authority.

The procurement has been awarded and the tender is complete. It used an open procedure, with one lot covering the full requirement. Protecht Cleaning & Support Services was selected as supplier, and the contract is active. The contract was signed on 29 July 2026. The initial two-year period is valued at £36,852.50 excluding VAT; the council may spend up to £100,000 excluding VAT over a maximum four-year duration. Four bids were received, all from SMEs, and all were submitted electronically. The requirement was evaluated through the open competition, with the work required to comply with BESA standards and the East Renfrewshire Council specification. The contract has no stated extension option beyond the maximum duration.

This award shows a repeatable local-authority requirement for specialist kitchen-extraction cleaning rather than a one-off deep-cleaning job. A credible competitor would need practical experience cleaning filters, canopy hoods, fans, external ductwork, cowls and louvres across multiple public-sector or commercial premises. It would also need the operational capacity to coordinate visits at many addresses, maintain a reliable annual service schedule and work during normal working hours. Familiarity with BESA standards and the council’s technical specification would be important, as would documented methods, competent staff and suitable equipment for safe extraction-system cleaning. The successful supplier was an SME, indicating that the requirement can be delivered by a focused specialist rather than only by a large national facilities-management business.

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Notice Information

Notice Title

Annual Cleaning of Kitchen Extraction Systems 2026-2028

Notice Description

Cleaning of all kitchen extraction systems including filter cleaning, canopy hood cleaning, fan cleaning and cleaning of external duct work, cowls and or louvres.

Lot Information

Lot 1

Annual Cleaning of Kitchen Extraction Systems 2026-2028 Cleaning of all kitchen extraction systems including filter cleaning, canopy hood cleaning, fan cleaning and cleaning of external duct work, cowls and or louvres. All works should be in accordance with standards set by BESA and ERC specification. It is anticipated that all work will be carried out during normal working hours. There are 46 properties which will require an annual clean of the kitchen canopies. Most of the properties have just 1nr kitchen canopy and a few with 2nr canopies. Thus, the contract includes circa 50nr kitchen canopy cleans at 46nr different addresses per annum.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000839052
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=AUG561482
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
PCS Notice - Website Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

90 - Sewage, refuse, cleaning and environmental services

CPV Codes

90910000 - Cleaning services

90915000 - Furnace and chimney cleaning services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£100,000 £100K-£500K

Notice Dates

Publication Date
3 Aug 20262 months ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
East Renfrewshire Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
GIFFNOCK
Postcode
G46 6UG
Postcode Area
Glasgow
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM3 West Central Scotland
Small Region (ITL 3)
TLM33 Inverclyde, East Renfrewshire, and Renfrewshire
Delivery Location
TLM83 Inverclyde, East Renfrewshire, and Renfrewshire
Local Authority
East Renfrewshire
Electoral Ward
Giffnock and Thornliebank
Westminster Constituency
East Renfrewshire

Supplier Information

Number of Suppliers
1
Supplier Name

Protecht cleaning & Support Services

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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