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Servicing Heat Recovery (MVHR) Units

Fife Council

This public procurement record has 2 releases in its history.

Award

21 Aug 2026 at 01:00

OJEU - F3 - Contract Award Notice
Tender

20 Aug 2026 at 01:00

OJEU - F2 - Contract Notice
Summary of the contracting process

Fife Council sought a specialist servicing service for mechanical ventilation with heat recovery (MVHR) units installed in new-build homes and existing housing stock throughout Fife. The work covered servicing the council’s installed heat-recovery units, with detailed equipment information held in an asset register. This was a public-sector building-services requirement, classified under CPV 71315410 for building-installation maintenance services. The buyer was Fife Council, a local authority and central purchasing body. Delivery was across Fife, making the opportunity relevant to contractors able to inspect and maintain distributed housing assets rather than a single site. The requirement was structured as one lot and included electronic ordering and payment arrangements.

The procurement was cancelled on 21 August 2026; the associated award was recorded as unsuccessful and discontinued. It had been run as an open procedure, with bids due by 28 September 2026 at 12:00 and bid opening scheduled for 13:00 the same day. The planned contract period was 720 days, with an option for an extension of up to 24 months, and a framework agreement was intended to have one participant. Evaluation allocated 50 points to price and 20 to technical competence and methodology. Bidders could submit variants. The requirement was covered by the Government Procurement Agreement and linked to a prior planning notice. No supplier was selected for the lot.

This cancelled requirement is useful market evidence for firms specialising in MVHR servicing, mechanical and electrical building services, and maintenance across housing portfolios. A credible future competitor would need practical technical competence, a clear servicing methodology, and sufficient annual workforce and management capacity to cover assets throughout Fife. The stated requirements included ESC or CSCS certification, asbestos-awareness training, registration with NECIEC or SELECT, and BPEC training. Firms also needed a SEPA waste-carriers licence or equivalent, alongside documented quality-assurance and health-and-safety monitoring arrangements. Financial resilience and substantial insurance capability were expected, including employer’s liability, public liability and professional indemnity cover. These requirements point to an established, properly resourced maintenance contractor rather than an individual operative.

How relevant is this notice?

Notice Information

Notice Title

Servicing Heat Recovery (MVHR) Units

Notice Description

Fife Council has a requirement for servicing to be carried out on Heat Recovery Units that have been installed in new build housing and existing housing stock throughout Fife. The table below provides an indication on the units installed, more details can be found within the asset register provided.

Lot Information

Lot 1

Fife Council has a requirement for servicing to be carried out on Heat Recovery Units that have been installed in new build housing and existing housing stock throughout Fife. The table below provides an indication on the units installed, more details can be found within the asset register provided.

Options: Fife Council may require additional purchases under this contract which have not been specifically detailed in the "specification" however any additional purchases will be in full accordance with the requirements of Regulation 72 of the Public Contract (Scotland) Regulations 2015

Renewal: Option of up to 24 month extension

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000840773
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=AUG562789
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
OJEU - F3 - Contract Award Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

71 - Architectural, construction, engineering and inspection services

CPV Codes

71315410 - Inspection of ventilation system

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
21 Aug 20266 days ago
Submission Deadline
28 Sep 20262 months to go
Future Notice Date
Not specified
Award Date
21 Aug 20266 days ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Cancelled
Lots Status
Cancelled
Awards Status
Unsuccessful
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Fife Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
GLENROTHES
Postcode
KY7 5LT
Postcode Area
Kirkcaldy
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM0 Eastern Scotland
Small Region (ITL 3)
TLM01 Clackmannanshire and Fife
Delivery Location
TLM72 Clackmannanshire and Fife
Local Authority
Fife
Electoral Ward
Glenrothes Central and Thornton
Westminster Constituency
Glenrothes and Mid Fife

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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