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NLP Condition Survey Programme

North Lanarkshire Council

This public procurement record has 1 release in its history.

Planning

26 Aug 2026 at 01:00

OJEU - F1 - Prior Information Notice
Summary of the contracting process

North Lanarkshire Council intends to appoint a building surveying contractor for condition surveys across the North Lanarkshire Properties estate. The portfolio comprises 674 properties: 5 business centres, 28 offices, 233 retail properties, 403 industrial properties and 5 miscellaneous properties. The programme is planned to start with the largest geographical area, Wishaw, and covers properties included in the programme except ground-lease assets. The work will use non-intrusive visual inspections to assess external and internal building fabric, roofs and roof voids, mechanical and electrical elements, boundaries, statutory certification, compliance observations, defects, risks, energy performance and carbon-emission issues. Outputs will support maintenance planning, lifecycle investment modelling, funding decisions and a multi-year asset-management strategy.

This procurement is at the planning stage and is being used to engage the market and refine a future procurement exercise; it is not currently an invitation to tender. The Council’s stated intention is to establish an agreement for the survey programme, with an estimated value of £675,000 including the stated currency of GBP. The buyer expects the next notice to be published on 11 September 2026; this is an indicative date rather than a tender deadline. The planned work includes mobilisation, access coordination, standardised digital data collection for the Confirm asset-management system, photographic evidence, asset-level electronic reports and portfolio summaries in PDF and Excel, with optional GIS-compatible formats. Monthly review meetings and quality-assurance arrangements are also envisaged.

The work will suit building surveying practices with experience of large, occupied property portfolios and the capacity to coordinate site visits, access, mobilisation, data capture and quality assurance across multiple asset types. Suppliers should be able to deliver Level 1 visual, non-destructive inspections and produce consistent asset and portfolio reporting, cost estimates, prioritised maintenance actions and lifecycle information. The buyer expects qualified professionals whose competence aligns with RICS building surveying standards. Delivery must follow RICS Building Surveying Standards and Guidance, RICS Surveying Safely, the RICS New Rules of Measurement for cost estimation, and the PFI Asset Condition Playbook principles. Strong health-and-safety systems, including RAMS, site safety controls, urgent-defect reporting and staff identification for occupied premises, will also be important.

How relevant is this notice?

Notice Information

Notice Title

NLP Condition Survey Programme

Notice Description

North Lanarkshire Properties (NLP) has a requirement to update its asset management register in respect of the condition of its property estate to ensure compliance with its statutory and legal obligations and to inform a multiyear investment strategy. There are 674 properties in the portfolio and information is required on the following split; - 5 Business Centres - 28 Offices - 233 Retail - 403 Industrial - 5 Miscellaneous - 674 Total The procurement is for the appointment of suitably qualified and experienced building surveyor (a "Contractor") to carry out condition surveys across a number of properties within the NLP portfolio. The aim of the resulting Agreement is to obtain by means of visual inspection consistent, accurate and actionable information regarding the physical condition, statutory compliance, risks, and investment needs of the defined buildings within the estate. Applying the findings to inform a data driven investment strategy to maximise portfolio value. The objectives are to: - Establish the current physical condition of each property asset defined. - Identify defects, risks, and compliance issues. - Provide an assessment of each asset's life. - Provide prioritised maintenance actions. Year 1-5 with year 1 being the faults in most urgent need of attention. - Provide costs as a basis for estimating and to identify the level of funding required for future capital and revenue expenditure. - Provide sufficient information to allow a maintenance programme to be developed over a planned period that will support operational planning and asset management decision making - Deliver the condition survey in accordance with the following mandatory professional standards: a. RICS Building Surveying Standards & Guidance b. RICS Surveying Safely c. RICS New Rules of Measurement (NRM) for cost estimation d. PFI Asset Condition Playbook (2025) - survey methodology and reporting guidance e. General Implementation Guidance (2025) for asset condition hand back surveys f. Centre of Best Practice (CoBP) specification (where applicable)

Lot Information

Lot 1

A geographical programme approach shall be taken commencing with the largest area i.e. Wishaw, undertaking site visits to each property asset included in the programme (excl. ground lease assets) as will be set out within the tender documentation. Elements in scope for this project - The Contractor shall deliver Condition Survey Level 1 (visual) non-intrusive inspections whilst obtaining statutory certification across external, internal, and M&E elements, plus compliance observations. - Identification of issues that relate to building energy performance and carbon emissions e.g. visible inefficiencies, highlighting old/inefficient systems, flagging fabric defects and heat loss risks. - Undertake site visits, during normal opening hours, to each property asset included in the programme. Conduct a non-destructive inspection unless otherwise specified including: - An external visual assessment of the accessible structure/fabric of each elevation and roof area, of each identified building. - An internal visual inspection of the accessible structure/fabric/roof void of each identified building. - A separate visual assessment/report of, boundary walls, fences and gates within the curtilage. - Collect data using a standardised survey template agreed in advance, using digital technology for this process in order for data to be entered straight into the Confirm asset management system. Capture photographic evidence of defects and key building features with supporting narrative logged in comments and recommendations. - Assess each building element against a grading structure to provide a Core Facts summary as agreed in advance. - Condition Grade A-D - Priority 1-4 (e.g., Immediate / Year 1 / Years 2-5 / Years 6-10) - Cost estimates to be provided to support capital planning and investment, maintenance prioritisation, and lifecycle investment modelling using market rates and clear assumptions. - The key deliverables are asset-level reports in electronic format and portfolio-level summaries including PDFs, excel datasets, and optional GIS-compatible formats. - The Contractor is to provide mobilisation plan and schedule for agreement, access coordination, reporting, and quality assurance processes. - Reporting format and frequency/review set up- monthly meetings to ensure quality and that programme outputs can be used meaningfully and that concerns can be raised and swiftly addressed. - Access arrangements will be provided listing the contact details for the premises to be approached to agree access. If there are problems gaining access, details will be provided of individuals who are able to assist. As some buildings will be in use during normal working hours all staff of the Contractor must carry or wear ID. - The Contractor is required to demonstrate compliance with relevant legislation and guidance, with qualified professionals delivering the work. - All staff of the Contractor must have competence aligned to RICS professional standards (as used in building surveying guidance). - Survey methodology must follow the PFI Asset Condition Playbook principles of standardised inspection and reporting. - H&S policies and procedures to be adhered to incl. and not limited to RAMS, urgent defect reporting, and adherence to site safety requirements which is mandatory. --------------- Elements out of scope for this project - Ground lease assets are not required as NLP has no responsibility for the building/structures on the land and no statutory obligation or operational requirement to survey these. - Asbestos sampling, M&E testing, invasive investigations, structural calculations, and design works. - Concealed areas / areas below ground / below ground drainage are excluded. Soft landscaping is excluded. The consultant is not asked to provide a 'valuation' of the building/site. Compliance checks with Disability Discrimination Act and Asbestos Management are excluded. This notice is not a call for competition. Publication of this PIN does not oblige the Council to proceed to procurement nor create any contractual obligations.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000840800
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=AUG563093
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
OJEU - F1 - Prior Information Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

71 - Architectural, construction, engineering and inspection services

CPV Codes

71315300 - Building surveying services

Notice Value(s)

Tender Value
£675,000 £500K-£1M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
26 Aug 2026Yesterday
Submission Deadline
Not specified
Future Notice Date
11 Sep 20262 weeks to go
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Planned
Lots Status
Planned
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
North Lanarkshire Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
MOTHERWELL
Postcode
ML1 1AB
Postcode Area
Motherwell
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM3 West Central Scotland
Small Region (ITL 3)
TLM34 North Lanarkshire
Delivery Location
TLM84 North Lanarkshire
Local Authority
North Lanarkshire
Electoral Ward
Motherwell South East and Ravenscraig
Westminster Constituency
Motherwell, Wishaw and Carluke

Further Information

Notice Documents

  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=AUG563093
    NLP Condition Survey Programme - North Lanarkshire Properties (NLP) has a requirement to update its asset management register in respect of the condition of its property estate to ensure compliance with its statutory and legal obligations and to inform a multiyear investment strategy. There are 674 properties in the portfolio and information is required on the following split; - 5 Business Centres - 28 Offices - 233 Retail - 403 Industrial - 5 Miscellaneous - 674 Total The procurement is for the appointment of suitably qualified and experienced building surveyor (a "Contractor") to carry out condition surveys across a number of properties within the NLP portfolio. The aim of the resulting Agreement is to obtain by means of visual inspection consistent, accurate and actionable information regarding the physical condition, statutory compliance, risks, and investment needs of the defined buildings within the estate. Applying the findings to inform a data driven investment strategy to maximise portfolio value. The objectives are to: - Establish the current physical condition of each property asset defined. - Identify defects, risks, and compliance issues. - Provide an assessment of each asset's life. - Provide prioritised maintenance actions. Year 1-5 with year 1 being the faults in most urgent need of attention. - Provide costs as a basis for estimating and to identify the level of funding required for future capital and revenue expenditure. - Provide sufficient information to allow a maintenance programme to be developed over a planned period that will support operational planning and asset management decision making - Deliver the condition survey in accordance with the following mandatory professional standards: a. RICS Building Surveying Standards & Guidance b. RICS Surveying Safely c. RICS New Rules of Measurement (NRM) for cost estimation d. PFI Asset Condition Playbook (2025) - survey methodology and reporting guidance e. General Implementation Guidance (2025) for asset condition hand back surveys f. Centre of Best Practice (CoBP) specification (where applicable)

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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