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NLP Condition Survey Programme

North Lanarkshire Council

This public procurement record has 1 release in its history.

Tender

11 Sep 2026 at 01:00

OJEU - F2 - Contract Notice
Summary of the contracting process

North Lanarkshire Council is procuring building surveying services for North Lanarkshire Properties (NLP), to update the asset management register and support future maintenance, lifecycle investment and portfolio planning. The contractor will carry out Level 1 visual, non-intrusive condition surveys across approximately 672 operational property assets within an estate of about 990 assets. The programme covers business centres, offices, retail, industrial and miscellaneous properties across North Lanarkshire, excluding ground lease assets and other categories outside scope. Surveys must identify physical condition, defects, visible statutory compliance concerns, risks, building life, energy and carbon-related issues, and prioritised maintenance actions. Outputs include asset-level electronic reports, photographic evidence, portfolio summaries and structured datasets suitable for the Council’s Confirm asset management system, with optional GIS-compatible formats.

The procurement reached tender: the Council invited electronic offers through an open procedure. The deadline for tenders and the scheduled tender opening was 23 October 2026 at 12:00 UTC, with the opening arranged through Microsoft Teams. The estimated contract value is £697,590 excluding any stated currency conversion. The contract period is 720 days, with a possible additional 12-month extension. There is one lot covering the geographical survey programme. Bids are evaluated on quality at 60% and price at 40%; variants are not allowed. Bids must remain valid for 150 days and may be submitted in English. The work is covered by the Government Procurement Agreement. The requirement includes electronic payment and ordering, and allows electronic invoicing.

This opportunity suits building surveying firms with experience delivering large, multi-site property condition programmes and producing consistent portfolio-level intelligence. Suppliers need qualified professionals whose competence aligns with RICS standards, including Building Surveying Standards and Guidance, Surveying Safely and the New Rules of Measurement for cost estimation. The methodology must follow the PFI Asset Condition Playbook and related asset hand-back guidance. Capability is needed in visual assessment of accessible external and internal fabric, roofs, roof voids, boundaries and visible mechanical and electrical elements; photographic defect recording; compliance observation; energy and carbon-related assessment; cost estimating; data capture; reporting and quality assurance. Contractors must manage access, mobilisation, scheduling, RAMS, urgent defect reporting, staff identification and standardisation between surveyors.

How relevant is this notice?

Notice Information

Notice Title

NLP Condition Survey Programme

Notice Description

North Lanarkshire Properties (NLP) has a requirement to update its asset management register in respect of the condition of its property estate to ensure compliance with its statutory and legal obligations and to inform a multiyear investment strategy. The resulting dataset will form the foundation of NLP's future asset management, lifecycle investment, maintenance planning and portfolio optimisation activities. NLP manages a portfolio of approximately 990 assets. The current condition survey programme is anticipated to cover approximately 672 operational property assets, excluding ground lease assets and other property categories outside the scope of this procurement. Information is required on the following split: - 4 Business Centres - 28 Offices - 233 Retail - 402 Industrial - 5 Miscellaneous - 672 Total The procurement is for the appointment of suitably qualified and experienced building surveyor (a "Contractor") to carry out condition surveys across a number of properties within the NLP portfolio. The aim of the resulting Agreement is to obtain by means of visual inspection consistent, accurate and actionable information regarding the physical condition, statutory compliance, risks, and investment needs of the defined buildings within the estate. Applying the findings to inform a data driven investment strategy to maximise portfolio value. The objectives are to: - Establish the current physical condition of each property asset defined. - Identify defects, risks, and compliance issues. - Provide an assessment of each asset's life. - Provide prioritised maintenance actions. Year 1-5 with year 1 being the faults in most urgent need of attention. - Provide costs as a basis for estimating and to identify the level of funding required for future capital and revenue expenditure. - Provide sufficient information to allow a maintenance programme to be developed over a planned period that will support operational planning and asset management decision making - Deliver the condition survey in accordance with the following mandatory professional standards: a. RICS Building Surveying Standards & Guidance b. RICS Surveying Safely c. RICS New Rules of Measurement (NRM) for cost estimation d. PFI Asset Condition Playbook (2025) - survey methodology and reporting guidance e. General Implementation Guidance (2025) for asset condition hand back surveys f. Centre of Best Practice (CoBP) specification (where applicable) The purpose of the commission is to provide portfolio-wide condition intelligence to support NLP asset management and investment decisions through Level 1 visual, non-intrusive surveys.

Lot Information

Lot 1

Geographical programme approach to be taken commencing with largest area; undertaking site visits to each property asset included in the programme (exc ground lease assets) as per tender documentation. Elements in scope - Contractor to deliver Condition Survey Level 1 visual non-intrusive inspections including review of available compliance documentation and identification of visible compliance concerns across external, internal, M&E elements, plus compliance observations. - ID issues that relate to building energy performance and carbon emissions e.g. visible inefficiencies, highlighting old/inefficient systems, flagging fabric defects and heat loss risks. - Undertake site visits, during normal opening hours, to each property asset included in the programme. Conduct non-destructive inspection unless otherwise specified including: - External visual assessment of accessible structure/fabric of each elevation/roof area, each identified building. - Internal visual inspection of the accessible structure/fabric/roof void each identified building. - Separate visual assessment/report of, boundary walls, fences and gates within the curtilage. - Collect data using standardised survey template agreed in advance, using digital technology for this process in order for data to be entered straight into Confirm asset management system. Capture photographic evidence of defects and key building features with supporting narrative logged in comments and recommendations. - Assess each building element against grading structure to provide Core Facts summary as agreed in advance. - Condition Grade A-D - Priority 1-4 (e.g., Immediate / Year 1 / Years 2-5 / Years 6-10) - Cost estimates to be provided to support capital planning and investment, maintenance prioritisation, lifecycle investment modelling using market rates and clear assumptions. - The key deliverables are asset-level reports in electronic format and portfolio-level summaries including PDFs, excel datasets, optional GIS-compatible formats. - Contractor to provide mobilisation plan and schedule for agreement, access coordination, reporting, and quality assurance processes. - Reporting format and frequency/review set up-monthly meetings to ensure quality and that programme outputs can be used meaningfully, concerns can be raised and swiftly addressed. - Access arrangements will be provided listing contact details for premises to be approached to agree access. If any problems gaining access, details provided of individuals who are able to assist. As some buildings will be in use during normal working hours all staff of Contractor must carry or wear ID. - Contractor required to demonstrate compliance with relevant legislation and guidance, with qualified professionals delivering the work. - Staff of Contractor must have competence aligned to RICS professional standards. - Survey methodology must follow PFI Asset Condition Playbook principles of standardised inspection and reporting. - H&S policies and procedures adhered to incl. and not limited to RAMS, urgent defect reporting, adherence to site safety requirements which is mandatory. --------------- Elements out of scope - Ground lease assets not required as NLP has no responsibility for building/structures on the land and no statutory obligation or operational requirement to survey these. - Specialist investigations, intrusive inspections, testing, certification, structural assessments, and specialist mechanical and electrical surveys are excluded from the core commission. Where the condition survey identifies concerns requiring further investigation, the Contractor shall record appropriate recommendations. Any specialist services will only be undertaken where separately instructed by NLP under the Agreement. - Concealed areas / areas below ground / below ground drainage are excluded. Soft landscaping excluded. Consultant not asked to provide a 'valuation' of the building/site. Compliance checks with Disability Discrimination Act and Asbestos Management are excluded. Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.

Renewal: The Council intends to include an additional 1 x 12 month extension period which can be utilised should circumstances arise that such an extension is required.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000841990
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=SEP564401
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
OJEU - F2 - Contract Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

71 - Architectural, construction, engineering and inspection services

CPV Codes

71315300 - Building surveying services

Notice Value(s)

Tender Value
£697,590 £500K-£1M
Lots Value
£697,590 £500K-£1M
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
11 Sep 20265 days ago
Submission Deadline
23 Oct 20262 months to go
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
North Lanarkshire Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
MOTHERWELL
Postcode
ML1 1AB
Postcode Area
Motherwell
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM3 West Central Scotland
Small Region (ITL 3)
TLM34 North Lanarkshire
Delivery Location
TLM84 North Lanarkshire
Local Authority
North Lanarkshire
Electoral Ward
Motherwell South East and Ravenscraig
Westminster Constituency
Motherwell, Wishaw and Carluke

Further Information

Notice Documents

  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=SEP564401
    NLP Condition Survey Programme - North Lanarkshire Properties (NLP) has a requirement to update its asset management register in respect of the condition of its property estate to ensure compliance with its statutory and legal obligations and to inform a multiyear investment strategy. The resulting dataset will form the foundation of NLP's future asset management, lifecycle investment, maintenance planning and portfolio optimisation activities. NLP manages a portfolio of approximately 990 assets. The current condition survey programme is anticipated to cover approximately 672 operational property assets, excluding ground lease assets and other property categories outside the scope of this procurement. Information is required on the following split: - 4 Business Centres - 28 Offices - 233 Retail - 402 Industrial - 5 Miscellaneous - 672 Total The procurement is for the appointment of suitably qualified and experienced building surveyor (a "Contractor") to carry out condition surveys across a number of properties within the NLP portfolio. The aim of the resulting Agreement is to obtain by means of visual inspection consistent, accurate and actionable information regarding the physical condition, statutory compliance, risks, and investment needs of the defined buildings within the estate. Applying the findings to inform a data driven investment strategy to maximise portfolio value. The objectives are to: - Establish the current physical condition of each property asset defined. - Identify defects, risks, and compliance issues. - Provide an assessment of each asset's life. - Provide prioritised maintenance actions. Year 1-5 with year 1 being the faults in most urgent need of attention. - Provide costs as a basis for estimating and to identify the level of funding required for future capital and revenue expenditure. - Provide sufficient information to allow a maintenance programme to be developed over a planned period that will support operational planning and asset management decision making - Deliver the condition survey in accordance with the following mandatory professional standards: a. RICS Building Surveying Standards & Guidance b. RICS Surveying Safely c. RICS New Rules of Measurement (NRM) for cost estimation d. PFI Asset Condition Playbook (2025) - survey methodology and reporting guidance e. General Implementation Guidance (2025) for asset condition hand back surveys f. Centre of Best Practice (CoBP) specification (where applicable) The purpose of the commission is to provide portfolio-wide condition intelligence to support NLP asset management and investment decisions through Level 1 visual, non-intrusive surveys.

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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