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Ad hoc Employers agent and quantity surveying services framework

Cairn Housing Association

This public procurement record has 1 release in its history.

Tender

04 Sep 2026 at 01:00

PCS Notice - Website Contract Notice
Summary of the contracting process

Cairn Housing Association is seeking quantity surveying practices to provide ad hoc employers’ agent and quantity surveying services for its property services team. The scope is divided into five lots, each covering employers’ agent duties, contract administration, CDM adviser services and quantity surveying. The services are intended to support the association’s property-related work across Scotland. This is a professional services requirement for practices able to provide quantity surveying and associated project and construction administration expertise. Cairn Housing Association is the buyer and operates as a housing association. The requirement is structured as a framework, allowing the association to appoint practices for recurring or individual property service commissions rather than one single defined project.

The process reached tender: Cairn Housing Association invited offers through an open procedure, with electronic submission in English. Bids were due by 2 October 2026 at 12:00 UTC, with bid opening scheduled for 13:00 UTC the same day. The framework covers five lots, and suppliers may bid for any number of lots. Variants are not allowed. Each lot has a stated contract duration of 1,080 days, approximately three years, with provision for two one-year renewals, giving a possible three-year-plus-one-year-plus-one-year arrangement. A maximum of three framework participants is planned. A document access fee applies. The contract notice is covered by the Government Procurement Agreement.

This opportunity suits quantity surveying practices with the breadth to act as employers’ agent, administer construction contracts, provide CDM adviser input and deliver quantity surveying services on an ad hoc basis. Relevant suppliers will need to coordinate several professional functions and respond to property service requirements as commissions arise. The framework structure favours firms with sufficient capacity to support recurring instructions and maintain a reliable working relationship with a housing association over several years. Practices can position themselves for one or more of the five lots, subject to the tender requirements. The requirement is particularly relevant to established multidisciplinary or quantity surveying-led firms experienced in property, construction and contract administration work.

How relevant is this notice?

Notice Information

Notice Title

Ad hoc Employers agent and quantity surveying services framework

Notice Description

We are looking to appoint a quantity surveying practice to carry out employers agent and quantity surveying services for our property services team for a period of 3 years plus 1 plus 1.

Lot Information

Lot 1 - Refer to appendix 7

we are looking to appoint a quantity surveying practice to provide employers agent, contract administration, CDM advisor and quantity surveying services on an adhoc basis for a period of 3 years plus 1 plus 1.

Renewal: Plus 1 year plus 1 year

Lot 2 - Refer to appendix 7

we are looking to appoint a quantity surveying practice to provide employers agent, contract administration, CDM advisor and quantity surveying services on an adhoc basis for a period of 3 years plus 1 plus 1.

Renewal: Plus 1 year plus 1 year

Lot 3 - Refer to appendix 7

we are looking to appoint a quantity surveying practice to provide employers agent, contract administration, CDM advisor and quantity surveying services on an adhoc basis for a period of 3 years plus 1 plus 1.

Renewal: Plus 1 year Plus 1 year

Lot 4 - Refer to appendix 7

we are looking to appoint a quantity surveying practice to provide employers agent, contract administration, CDM advisor and quantity surveying services on an adhoc basis for a period of 3 years plus 1 plus 1.

Renewal: Plus 1 year Plus 1 year

Lot 5 - Refer to appendix 7

we are looking to appoint a quantity surveying practice to provide employers agent, contract administration, CDM advisor and quantity surveying services on an adhoc basis for a period of 3 years plus 1 plus 1.

Renewal: Plus 1 year plus 1 year

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000842077
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=SEP563784
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
PCS Notice - Website Contract Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

71 - Architectural, construction, engineering and inspection services

CPV Codes

71324000 - Quantity surveying services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
4 Sep 20261 weeks ago
Submission Deadline
2 Oct 20263 weeks to go
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Cairn Housing Association
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
EDINBURGH
Postcode
EH7 4GH
Postcode Area
Edinburgh
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM13 City of Edinburgh
Delivery Location
TLM Scotland
Local Authority
City of Edinburgh
Electoral Ward
Leith Walk
Westminster Constituency
Edinburgh North and Leith

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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