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Procurement of Construction Consultant Management Software

Dundee City Council

This public procurement record has 1 release in its history.

Planning

10 Sep 2026 at 01:00

OJEU - F1 - Prior Information Notice
Summary of the contracting process

Dundee City Council is exploring construction consultant resource and project management software for use across its capital and housing programmes in Dundee. The system is intended to plan, allocate and monitor architectural, engineering and specialist consultancy resources, complementing existing corporate and client-side systems including Civica. Expected functionality includes resource planning, capacity forecasting, workload visibility, timesheet reporting and management information. The wider purpose is to improve service efficiency, forward planning, evidence-based resource decisions, programme delivery assurance, capacity utilisation and value for money. This is a software supply opportunity, with associated implementation and delivery considerations, rather than construction or consultancy services themselves. Suppliers offering configurable systems for public-sector construction, property, capital programme or professional-services resource management may therefore be relevant.

This procurement is at the planning stage and is currently a Prior Information Notice and voluntary market-engagement exercise, not an invitation to tender. Dundee City Council is using the exercise to understand available solutions, refine requirements and decide the most appropriate route to market. Suppliers wishing to be considered for product demonstrations must return the completed questionnaire by 12 noon on 25 September 2026; suppliers that do not respond will not be considered for demonstrations. Demonstrations are currently anticipated in early October 2026, and a future notice is indicated for 19 October 2026. The Council may limit demonstration numbers. Participation will not determine future selection or provide an advantage. The exercise covers one planned lot and includes a cyber-security risk assessment questionnaire and proposed ICT terms for review.

The exercise is likely to suit software vendors and implementation partners with proven resource, workload and project-management platforms for architectural, engineering, construction consultancy or capital-programme environments. Strong candidates will be able to demonstrate capacity forecasting, allocation and monitoring, timesheet capture, management reporting and clear visibility of workloads across multiple programmes. Experience integrating with established corporate and client-side systems, including Civica, will be useful, as will the ability to explain implementation methods, delivery models, configuration and user adoption. Suppliers should be prepared to support product demonstrations and provide meaningful responses to the market questionnaire, including the cyber-security risk assessment. Public-sector delivery experience and a credible approach to assurance, evidence-based planning and value-for-money decisions would strengthen a supplier’s position when the requirement reaches the market.

How relevant is this notice?

Notice Information

Notice Title

Procurement of Construction Consultant Management Software

Notice Description

Dundee City Council intends to procure a construction consultant resource and project management system to improve the planning, allocation and monitoring of architectural, engineering and specialist consultancy resources across its capital and housing programmes. The system will complement existing corporate and client-side systems, including Civica, by providing enhanced resource planning, capacity forecasting, workload visibility, timesheet reporting and management information. The objective is to improve service efficiency, strengthen forward planning, support evidence-based resource decisions and provide greater assurance over programme delivery, capacity utilisation and value for money.

Lot Information

Lot 1

Dundee City Council is undertaking this Prior Information Notice (PIN) and market engagement exercise to better understand the solutions currently available within the market for construction consultant resource and project management software. The information gathered will assist the Council in developing its procurement strategy, refining its requirements and determining the most appropriate route to market. As part of this exercise, the Council intends to invite selected suppliers to participate in product demonstrations, currently anticipated to take place during early October 2026 (please note, these dates are indicative only). These demonstrations will provide an opportunity for the Council to gain a greater understanding of available solutions, functionality, implementation approaches and delivery models. Suppliers wishing to be considered for participation in the demonstration stage are requested to complete and return the attached questionnaire. The information provided will be used solely for market engagement purposes and to assist the Council in identifying suppliers whose solutions appear capable of meeting the Council's requirements. Completed questionnaires should be submitted by 12 Noon on 25 September 2026 to trina.forbes@dundeecity.gov.uk. Suppliers who do not submit a completed questionnaire will not be considered for participation in the demonstration stage. The Council reserves the right to limit the number of demonstrations undertaken and participation in this market engagement exercise will not confer any advantage or disadvantage in any subsequent procurement process.. This PIN is issued for market engagement purposes only and will not be used to evaluate, select or exclude suppliers in any future procurement process. Information received will help Dundee City Council understand the market, develop its requirements and determine the most appropriate procurement approach. Participation is voluntary and does not commit the Council to proceed.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000842714
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=SEP564288
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
OJEU - F1 - Prior Information Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

71 - Architectural, construction, engineering and inspection services

CPV Codes

48000000 - Software package and information systems

48100000 - Industry specific software package

48331000 - Project management software package

71541000 - Construction project management services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
10 Sep 20266 days ago
Submission Deadline
Not specified
Future Notice Date
19 Oct 20262 months to go
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Planned
Lots Status
Planned
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Dundee City Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
DUNDEE
Postcode
DD1 1QE
Postcode Area
Dundee
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM0 Eastern Scotland
Small Region (ITL 3)
TLM03 Angus and Dundee City
Delivery Location
TLM71 Angus and Dundee City
Local Authority
Dundee City
Electoral Ward
Maryfield
Westminster Constituency
Dundee Central

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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