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Temporary Cleaning Services

National Records of Scotland

This public procurement record has 1 release in its history.

Award

17 Sep 2026 at 01:00

PCS Notice - Website Contract Award Notice
Summary of the contracting process

National Records of Scotland procured temporary office cleaning services for its premises in Edinburgh. The requirement covered temporary cleaning of offices and was arranged as a single service lot. This is a facilities management and commercial cleaning opportunity, classified under CPV 90919200 for office cleaning services. The buying organisation is a Scottish public body responsible for national records and acts as a central purchasing body. The work is associated with National Records of Scotland’s Edinburgh operations, including its General Register House location. Businesses relevant to this requirement are office-cleaning contractors able to provide short-term or temporary cleaning services in Edinburgh and meet public-sector service expectations.

The procurement is complete and the contract has been awarded to Criffel Cleaning Services Ltd. The contract is active, with a value of £2,071.56, and was signed on 4 August 2026. It covered one lot for temporary office cleaning. The procurement used a limited procedure without prior publication of a call for competition. National Records of Scotland stated that the estimated requirement was approximately £2,000, below the level requiring formal competitive quotations under its procedures. The supplier was selected for its ability to meet the requirement, experience delivering similar services and overall value for money. One bid was recorded, from an SME. The contract included options to extend for further one-month periods, up to a maximum of 12 months.

This award shows demand from National Records of Scotland for responsive, short-term office-cleaning support in Edinburgh. The selected supplier was judged able to meet the practical requirement, had experience delivering similar cleaning services and offered reasonable value for money. A credible competitor for a future requirement would therefore need reliable temporary staffing, the capacity to mobilise quickly for office premises, and demonstrable experience in comparable commercial or public-sector cleaning work. Evidence of consistent service quality, suitable operating arrangements and cost control would strengthen a supplier’s position. The award to an SME also indicates that the requirement can be delivered by a smaller specialist cleaning business rather than only a large national facilities-management provider.

How relevant is this notice?

Notice Information

Notice Title

Temporary Cleaning Services

Notice Description

Temporary Office Cleaning

Lot Information

Lot 1

Temp Office Cleaning

Options: extend for further periods of 1 month up to a maximum of 12 months.

Procurement Information

The estimated value of this requirement is approximately 2,000 GBP, which is below the threshold at which a formal competitive quotation exercise would be required under the organisation's procurement procedures. The proposed supplier was selected based on their ability to meet the requirement, experience in delivering similar services, and the overall value for money offered. The cost has been assessed as reasonable for the scope of work required.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000843304
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=SEP564739
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
PCS Notice - Website Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Limited
Procurement Method Details
Award procedure without prior publication of a call for competition
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

90 - Sewage, refuse, cleaning and environmental services

CPV Codes

90919200 - Office cleaning services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£2,071 Under £100K

Notice Dates

Publication Date
17 Sep 20262 weeks ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
National Records of Scotland
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
EDINBURGH
Postcode
EH1 3YY
Postcode Area
Edinburgh
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM13 City of Edinburgh
Delivery Location
TLM75 City of Edinburgh
Local Authority
City of Edinburgh
Electoral Ward
City Centre
Westminster Constituency
Edinburgh North and Leith

Supplier Information

Number of Suppliers
1
Supplier Name

Criffel Cleaning Services Ltd

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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