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Provision of Water Coolers within Education Establishments

South Ayrshire Council

This public procurement record has 1 release in its history.

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22 Sep 2026 at 01:00

PCS Notice - Website Contract Award Notice
Summary of the contracting process

South Ayrshire Council bought water coolers for use in education establishments across South Ayrshire. The requirement covers the provision of water-cooler equipment, with associated consumables and services indicated through the procurement route used. This is a goods requirement rather than construction or consultancy work. The relevant classification is CPV 31141000, covering water coolers and related equipment. The council is the buyer and a central purchasing body. The work is associated with the council’s education estate, so relevant suppliers would need to support multiple schools or other education sites in and around Ayr and South Ayrshire, rather than a single commercial premises.

This procurement has been awarded and the contract is active. It used a limited procedure without prior publication of a call for competition, through the ESPO 900_26 route for water dispensers, associated consumables and services. There was one lot, covering the water coolers for education establishments. Culligan UK was awarded the requirement for £34,000. The contract was signed on 10 September 2026. One electronic bid was recorded, and it was not from an SME. The award was made through the specified purchasing route rather than an openly advertised competition. The procurement was covered by the GPA and recorded as outside the scope of the relevant directive.

Although this contract has already been awarded, it demonstrates a defined requirement from South Ayrshire Council for water-cooler equipment across education establishments, with associated consumables and services. A credible competitor for a future requirement would need to supply, install or support water coolers for public-sector education sites and manage service delivery across more than one location. Experience with routine consumables, equipment maintenance and reliable site support would be relevant to this type of work. Suppliers should also be able to operate through an established public-sector purchasing route such as the ESPO arrangement used here. The single bid and the award to a large supplier indicate that scale and the ability to support the council’s estate may matter.

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Notice Information

Notice Title

Provision of Water Coolers within Education Establishments

Notice Description

Provision of Water Coolers within Education Establishments

Procurement Information

ESPO 900_26 - Water Despensers associated consumables and services

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000843727
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=SEP565050
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
PCS Notice - Website Contract Award Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Limited
Procurement Method Details
Award procedure without prior publication of a call for competition
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

31 - Electrical machinery, apparatus, equipment and consumables; lighting

CPV Codes

31141000 - Water coolers

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£34,000 Under £100K

Notice Dates

Publication Date
22 Sep 20262 weeks ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
South Ayrshire Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
AYR
Postcode
KA7 1DR
Postcode Area
Kilmarnock
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM9 Southern Scotland
Small Region (ITL 3)
TLM94 South Ayrshire
Delivery Location
TLM94 South Ayrshire
Local Authority
South Ayrshire
Electoral Ward
Ayr West
Westminster Constituency
Ayr, Carrick and Cumnock

Supplier Information

Number of Suppliers
1
Supplier Name

Culligan (UK) Limited

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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