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RoS - Secure Mail Delivery

Registers of Scotland

This public procurement record has 1 release in its history.

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01 Oct 2026 at 01:00

OJEU - F15 - Voluntary Ex Ante Transparency Notice
Summary of the contracting process

Registers of Scotland buys secure mail delivery and collection across Scotland. The service carries legal documents for solicitors and agents, so secure handling is central to the requirement. Next-day delivery is essential to meet the buyer’s obligations to its customers, and occasional tracked-mail service must also be available. The delivery location recorded for the requirement is Registers of Scotland’s address at 153 London Road, Edinburgh; the service itself covers Scotland. This is a specialist postal and courier service, rather than general mail handling: suppliers need to manage secure items and provide dependable next-day delivery across the required area.

The procurement is complete and the contract is active. Registers of Scotland selected Dx Group Ltd through a limited procedure without a prior competition, on the stated basis that DX was considered the only provider able to deliver the required service in Scotland; the buyer said Royal Mail could not guarantee next-day delivery. The contract was signed on 26 September 2024 and is valued at £78,036.67. The award relates to a single lot covering secure mail delivery, including next-day delivery. The procurement records do not give an award date or a contract start or end date, so the length of the contract cannot be established from the stated terms.

This award demonstrates demand from Registers of Scotland for a secure, Scotland-wide service handling legal correspondence for solicitors and agents. A credible competitor when this requirement next reaches the market would need to show secure custody and delivery of sensitive legal documents, dependable next-day performance across Scotland, and the ability to provide tracking when required. Nationwide postal reach alone may not be enough: the buyer’s stated reason for using a limited procedure was that it believed only DX could meet the service requirement, and that Royal Mail could not guarantee next-day delivery. Suppliers would therefore need evidence of delivery coverage, operational capacity and performance against next-day commitments, as well as processes suitable for secure items.

How relevant is this notice?

Notice Information

Notice Title

RoS - Secure Mail Delivery

Notice Description

Secure Mail delivery and collection throughout Scotland. Next day delivery is imperative due to our obligations to our customers. Tracked mail is also an option we use occasionally and must be available.

Lot Information

Lot 1

We are looking to put a contract in place for a secure mail delivery service encompassing next day delivery for Registers of Scotland. We have an obligation to deliver to a number of solicitors and agents and often contain legal documentation.

Procurement Information

We believe that there is only 1 company who can provide the service that we require within Scotland and that would be DX. Legal Post used to offer a similar service but were bought by DX and now they hold a monopoly on this service. We use Royal Mail for other services but they cannot guarantee next day delivery for example.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000844527
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=OCT565710
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
OJEU - F15 - Voluntary Ex Ante Transparency Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Limited
Procurement Method Details
Award procedure without prior publication of a call for competition
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

60 - Transport services (excl. Waste transport)

CPV Codes

60160000 - Mail transport by road

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£78,036 Under £100K

Notice Dates

Publication Date
1 Oct 20266 days ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Registers of Scotland
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
EDINBURGH
Postcode
EH8 7AU
Postcode Area
Edinburgh
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM13 City of Edinburgh
Delivery Location
TLM Scotland
Local Authority
City of Edinburgh
Electoral Ward
Craigentinny/Duddingston
Westminster Constituency
Edinburgh East and Musselburgh

Supplier Information

Number of Suppliers
1
Supplier Name

Dx Group Ltd

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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