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Rail Replacement 2027 onwards

Caledonian Sleeper Limited

This public procurement record has 1 release in its history.

Tender

02 Oct 2026 at 01:00

PCS Notice - Website Contract Notice
Summary of the contracting process

Caledonian Sleeper Limited is seeking a supplier to coordinate alternative road transport when rail services are disrupted, whether the disruption is planned or unplanned. The service is intended to give the railway reliable, responsive access to replacement transport and maintain passenger safety, accessibility and reasonable adjustments, continuity of service, and an appropriate passenger experience. The supplier will be the railway’s main coordination point, managing its network of transport operators so Caledonian Sleeper staff do not have to find and manage individual operators during disruption. The work is for rail replacement transport; the procurement classification corresponds to chartering buses and coaches. The delivery location is described only as the UK.

The buyer invited offers through an open procedure, with electronic bid submission. This is the tender stage, before an award decision. The buyer set 4 November 2026 at 16:00 UTC as the bid deadline and bid-opening time; the evaluation period was due to start then. The contract is planned for 1,080 days, with one possible 12-month extension. The estimated contract value is £200,000. There is one lot covering the coordinated road transport service. Suppliers cannot submit variants. Bids must remain valid for 180 days after the submission deadline. The stated service objectives also include operational communication, value for money, controlled and transparent pricing, supplier assurance, legal and regulatory compliance, and effective management of the transport operator network.

This opportunity suits a transport provider or coordination business able to arrange replacement road transport reliably and respond to both scheduled disruption and unexpected service interruptions. Suppliers will need the operational capacity and network management skills to source and coordinate transport operators, act as a single point of contact for the railway, and support service continuity during disruption. The requirement also favours providers able to manage passenger safety, accessibility and reasonable adjustments, and to maintain suitable passenger experience standards. Commercial and operational controls matter: the supplier is expected to support transparent pricing and value for money, communicate effectively with railway operations, and provide appropriate supplier assurance while meeting legal and regulatory requirements. The work is therefore better suited to a capable, established operator or coordinator than a supplier offering vehicles without a managed response service.

How relevant is this notice?

Notice Information

Notice Title

Rail Replacement 2027 onwards

Notice Description

The objective of the Contract is to provide CSL with reliable and responsive access to alternative road transport during planned and unplanned rail disruption

Lot Information

Lot 1

The objective of the Contract is to provide CSL with reliable and responsive access to alternative road transport during planned and unplanned rail disruption while maintaining: Guest safety; Accessibility and reasonable adjustment; Service continuity; Appropriate guest experience standards; Effective operational communication; Value for money; Transparent and controlled pricing; Appropriate supplier assurance; Legal and regulatory compliance; and Effective management of the Supplier's transport operator network. The successful Supplier will act as CSL's primary point of coordination for alternative road transport requirements, avoiding the need for CSL operational personnel to source and manage individual transport operators during live disruption.

Renewal: 1 x 12 month extension

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000844609
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=OCT565793
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
PCS Notice - Website Contract Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

60 - Transport services (excl. Waste transport)

CPV Codes

60170000 - Hire of passenger transport vehicles with driver

Notice Value(s)

Tender Value
£200,000 £100K-£500K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
2 Oct 20265 days ago
Submission Deadline
4 Nov 20264 weeks to go
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Caledonian Sleeper Limited
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
INVERNESS
Postcode
IV1 1PP
Postcode Area
Inverness
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM2 Highlands and Islands
Small Region (ITL 3)
TLM20 Highlands and Islands
Delivery Location
Not specified
Local Authority
Highland
Electoral Ward
Inverness Central
Westminster Constituency
Inverness, Skye and West Ross-shire

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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