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Uninterruptable Power Supply

East Ayrshire Council

This public procurement record has 1 release in its history.

Planning

08 Oct 2026 at 01:00

PCS Notice - Website Prior Information Notice
Summary of the contracting process

East Ayrshire Council is considering procuring an uninterruptible power supply (UPS) service for its existing systems. The anticipated scope combines maintaining the current UPS systems, carrying out on-site maintenance checks every six months, providing round-the-clock remote monitoring throughout the year, and producing monthly reports on system status. The procurement is categorised as goods, but the described requirement includes ongoing maintenance and monitoring services. Work is for East Ayrshire Council in East Ayrshire, including Kilmarnock.

This is at the planning stage: the council is conducting market testing and gathering information from potential UPS suppliers, not inviting tenders. The council expects to publish a subsequent notice on 1 December 2026. Companies interested in taking part in this market engagement were asked to send an expression of interest by 31 October 2026; this is not a tender submission deadline. The planned procurement is presented as one lot. The engagement itself does not confer preferential treatment if the council proceeds to a tender. No procurement method, evaluation criteria, contract value or duration is set out at this stage.

The requirement may suit UPS suppliers able to support and maintain installed systems while providing continuous remote monitoring and regular status reporting. Suppliers should be prepared to undertake scheduled on-site maintenance twice a year and provide monitoring coverage around the clock, every day of the year. The council is seeking to hear from potential suppliers as part of market testing, so businesses with relevant UPS servicing and monitoring capability may use the engagement to understand and inform the requirement before any future competition. The work spans both equipment-related supply and ongoing service delivery, making it relevant to providers able to manage those elements together. Participation in this preliminary exercise will not give a supplier preferential treatment in a later tender.

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Notice Information

Notice Title

Uninterruptable Power Supply

Notice Description

East Ayrshire Council (EAC) are looking to use this PIN exercise to engage with potential UPS suppliers, to maintain the current systems, carry out 6 monthly on-site maintenance checks, supply 24x7x365 remote monitoring of each system and to produce monthly reports on the status of each system.

Lot Information

Lot 1

East Ayrshire Council (EAC) are looking to use this PIN exercise to engage with potential UPS suppliers, to maintain the current systems, carry out 6 monthly on-site maintenance checks, supply 24x7x365 remote monitoring of each system and to produce monthly reports on the status of each system. East Ayrshire Council are issuing this PIN as a market testing and information gathering exercise. Participation in this exercise will not result in any preferential treatment, should this result in an eventual tender.. Interested companies should send a note of interest to Zoe.Wilson@east-ayrshire.gov.uk by 31st of October 2026

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000845253
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=OCT566291
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
PCS Notice - Website Prior Information Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

31 - Electrical machinery, apparatus, equipment and consumables; lighting

CPV Codes

31154000 - Uninterruptible power supplies

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
8 Oct 20265 days ago
Submission Deadline
Not specified
Future Notice Date
1 Dec 20262 months to go
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Planned
Lots Status
Planned
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
East Ayrshire Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
KILMARNOCK
Postcode
KA3 7BU
Postcode Area
Kilmarnock
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM9 Southern Scotland
Small Region (ITL 3)
TLM93 North Ayrshire and East Ayrshire
Delivery Location
TLM93 North Ayrshire and East Ayrshire
Local Authority
East Ayrshire
Electoral Ward
Kilmarnock East and Hurlford
Westminster Constituency
Kilmarnock and Loudoun

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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