Award

WCC - Library Management System.

WARWICKSHIRE COUNTY COUNCIL

This public procurement record has 3 releases in its history.

Award

07 May 2024 at 13:58

Award Notice
TenderAmendment

30 Jan 2024 at 11:07

Tender Notice
Tender

15 Jan 2024 at 15:38

Tender Notice
Summary of the contracting process

The Warwickshire County Council is seeking to procure a Library Management System to be used primarily by Libraries and Information Service, operating in the West Midlands, United Kingdom. The contract has been awarded to Axielle ALM Ltd with an initial contract spend of approximately £225,000 over a three-year period, extendable up to ten years. The procurement method used is an open procedure with a tender deadline set for 19th February 2024.

This procurement opportunity provides a chance for technology companies specializing in library management systems to compete and secure a contract with Warwickshire County Council. Businesses offering cloud-based solutions and with experience in the library services industry would be well-suited to participate. The Council is keen on maximising flexibility and adaptability throughout the contract duration, offering opportunities for long-term business growth and collaboration.

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Notice Information

Notice Title

WCC - Library Management System.

Notice Description

Warwickshire County Council (WCC) Library and Information Services are seeking to procure a replacement Library Management System, Open Public Access Catalogue and Library App (Library Management Software). The awarded contract will be for software for the use primarily by Libraries and Information Service (Library Service). The Library Service operates over 18 locations, with a Home Library Service, Schools Library Service, 3 mobile libraries and 12 Community Managed Libraries. Any proposed solution must allow for each location to access and use the solution. The Council reserves the right to reduce or add to the number of locations during the contract term. Proposed solutions must have the ability to increase the number of locations if required during the contract term. The Council wishes to move to a cloud / Tenderer hosted solution and so the Council will not accept and will deem non-compliant, any submissions that require the Council to host software on its own infrastructure. Contract Duration - The service will be required for an initial contract term of [3] years however, WCC reserves the right to extend the contract by further periods not exceeding 84 months, 84 months being the maximum available extension period. The extension period(s) are at the Council's discretion. Contract duration (initial period) - 02/04/2024 - 01/04/2027, & (including extensions) 02/04/2024 - 01/04/2034, if deemed required. The initial contract spend is estimated to have a value of circa PS225,000.00, over a three year contract duration. The total contract spend (including all extension periods) is circa PS840,000.00 over a maximum ten years contract duration, This is to enable maximum flexibility/adaptability throughout the duration of the contract. Warwickshire County Council will be using its e-tendering system (In-Tend) for the administration of this procurement process and providers must register with the system to be able to express an interest. The web address is: https://in-tendhost.co.uk/csw-jets/aspx/Home. Registration and use of In-Tend is free. Once registered, all correspondence for this procurement process must be via the in-tend correspondence function; However, if you are unable to register with the website please email us at procurement@warwickshire.gov.uk.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-00eae820-f702-4452-9cf8-15b519cc32b9
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/cff71ec5-32a7-4bf5-834c-a0345f5fb29a
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Open procedure (above threshold)
Tender Suitability
SME
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48161000 - Library management system

Notice Value(s)

Tender Value
£840,000 £500K-£1M
Lots Value
Not specified
Awards Value
£586,152 £500K-£1M
Contracts Value
Not specified

Notice Dates

Publication Date
7 May 20241 years ago
Submission Deadline
19 Feb 2024Expired
Future Notice Date
Not specified
Award Date
11 Apr 20241 years ago
Contract Period
11 Apr 2024 - 12 Apr 2034 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
WARWICKSHIRE COUNTY COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
WARWICK
Postcode
CV34 4RL
Post Town
Coventry
Country
England
Major Region (ITL 1)
TLG West Midlands (England)
Basic Region (ITL 2)
TLG1 Herefordshire, Worcestershire and Warwickshire
Small Region (ITL 3)
TLG13 Warwickshire CC
Delivery Location
TLG West Midlands (England)
Local Authority
Warwick
Electoral Ward
Warwick Saltisford
Westminster Constituency
Warwick and Leamington

Supplier Information

Number of Suppliers
1
Supplier Name

AXIELLE ALM

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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