Tender

103978 EVENT MANAGEMENT COMPANY FOR MAJOR CEREMONIAL EVENTS

DCMS

This public procurement record has 2 releases in its history.

Tender

27 Jun 2024 at 16:04

Tender Notice
Tender

05 Jun 2024 at 16:54

Tender Notice
Summary of the contracting process

The Department for Culture, Media & Sport (DCMS) is inviting tenders for the procurement of an Event Management Company for Major Ceremonial Events in London. The deadline for tender submissions has been extended to 10am on Monday, 15th July 2024. The total estimated contract value is £105,000,000. The procurement stage is currently active, with a procurement method classified as 'Other'. Interested businesses in the Event Services industry should take note of this opportunity in the services category and prepare to engage with DCMS through the Atamis e-sourcing portal.

This tender by DCMS presents a significant business growth opportunity for Event Management Companies experienced in organising Major Royal Ceremonial Events. Small and medium-sized enterprises are specifically marked as suitable bidders. Businesses should act promptly to complete a Non-Disclosure Agreement and gain access to the procurement documentation to participate in this lucrative contract worth millions of pounds. The contract period is set to start on 21st October 2024 and run until 20th October 2026, providing a substantial horizon for potential growth and partnership opportunities in the event management sector.

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Notice Information

Notice Title

103978 EVENT MANAGEMENT COMPANY FOR MAJOR CEREMONIAL EVENTS

Notice Description

UPDATE NOTICE: The tender return deadline for 103978 EVENT MANAGEMENT COMPANY FOR MAJOR CEREMONIAL EVENTS has been extended from 12pm midday on Friday, 5th July 2024, to 10am on Monday, 15th July 2024. Note the change in both the return date and time. PROCUREMENT SUBJECT TO LIGHT TOUCH REGULATIONS 74 TO 77 OF THE PUBLIC CONTRACTS REGULATIONS 2015. This is a Contract Notice related to a Prior Information (PIN) published by the Department for Culture, Media & Sport (DCMS) on 30th April 2024. Reference: https://www.find-tender.service.gov.uk/Notice/013957-2024 DCMS is seeking to appoint a suitably experienced Event Management Company (EMC) for the provision of planning and, if activated, delivery of Major Royal Ceremonial Event(s) (Events) in London. The Estimated total value included in this Notice is the estimated maximum value if the Authority were to take up all options available under this contract. The appointed EMC will be required to: - prepare and maintain an Event Management Plan for the delivery of Events, - hold a supply chain at sufficient readiness for no-notice Event delivery, - deliver the Event(s) if required/ Activated. DCMS is conducting this procurement exercise via Atamis e-sourcing portal. Interested organisations will be required to complete a Non-Disclosure Agreement (NDA) prior to being provided access to the procurement documents or any other documents regarding the requirement. The NDA is available within the Atamis e-sourcing portal link above; completed NDA's are to be returned via the Messaging function within the portal. Upon receipt of a signed copy of the NDA, DCMS will carry out due diligence on the organisation applying to verify authenticity prior to providing access to the procurement workspace within Atamis where the procurement documentation can be viewed. Organisations that do not provide a signed copy of the NDA directly to DCMS via the Atamis Portal messaging system will not be granted access to the procurement workspace and documentation. To obtain further information, please follow these steps: 1. Log in to the supplier portal at http://dcms.my.site.com/ 2. Locate the opportunity using 'My Proposals and Quotes' If you cannot see the opportunity after following the above, please contact support@atamis.co.uk who are able to assist with any project access issues or any log-in/ registration issues. 3. Download the Non-Disclosure Agreement (NDA) for review 4. Return a signed NDA to DCMS via the Atamis e-Sourcing messaging system (interested Bidders are advised to do this as soon as possible) - 5. Once DCMS have reviewed and returned the signed NDA you will be added to the ITT project.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-016a6ba6-f561-4337-b850-8178be3c0633
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/0766fd14-fa1c-42a9-9a8e-3f98e7c456be
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Other -
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

71 - Architectural, construction, engineering and inspection services

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

71242000 - Project and design preparation, estimation of costs

79952000 - Event services

Notice Value(s)

Tender Value
£105,000,000 £100M-£1B
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
27 Jun 20241 years ago
Submission Deadline
15 Jul 2024Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
20 Oct 2024 - 20 Oct 2026 1-2 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
DCMS
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LONDON
Postcode
SW1A 2BQ
Post Town
South West London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI3 Inner London - West
Small Region (ITL 3)
TLI35 Westminster and City of London
Delivery Location
TLI London
Local Authority
Westminster
Electoral Ward
St James's
Westminster Constituency
Cities of London and Westminster

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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