Notice Information
Notice Title
EPC Framework
Notice Description
Gentoo Group is a Registered Social Landlord that owns and manages approximately 28,000 properties across the boundaries of Sunderland, Houghton, Hetton and Washington - Tyne and Wear. The Group is currently working to ensure that all of its properties meet an EPC standard of "C" or higher by the year 2030. The purpose of this Framework is to procure a number of Contractors to ensure that this target is met. Gentoo are seeking to procure multi-disciplinary Contractors to carry out the following combinations of works: - Loft Insulation; - Cavity Wall Insulation; - Removal of secondary heating systems (Electric/Gas fires); - Installation of low-energy lighting; - Installation of insulation to water cylinders; - Upgrading existing heating controls to wet systems; - Mechanical extraction (Installation/replacement of extractor fans); - Retrofit of trickle vents to windows; and - Installation of new heating systems. The works are to be broken into 3 Lots, Lots 1 and 2 will provide an equal split of works listed above, excluding the installation of heating systems - which will form the basis of works for Lot 3. It is still to be confirmed, but at the time of writing Gentoo intend to appoint a maximum of 4 Contractors to each of the 3 Lots. Tenderers will be able to bid for all 3 Lots, and may attain a place on each Framework Lot - but will only be able to deliver a maximum of 2 Lots at any one time - Lots 1 and 3 or Lots 2 and 3 together. Alternatively, Gentoo may award all 3 Lots to separate Providers dependent upon the number and quality of bids received. Gentoo are currently working on retrieving the data and firming up the scope of works to each property, however Lots 1 and 2 will also require the Contractor to carry out any necessary pre-survey works and to hand over any necessary evidential certification on completion of each property to confirm it meets a minimum of EPC band "C". The Tender is expected to be published in mid-September 2023 with returns expected by mid-late October 2023. Award of the Framework will be made in February 2024, subject to Gentoo Group Board approval and commencement is to be agreed shortly thereafter with the successful Contractors. The Framework will run for a duration of 4 years until February 2028. The overall budget, split across the 3 Lots is approximately PS12million over the 4 years. It has not yet been determined how this budget will be split year-on-year but efforts will be made to ensure an equal budget for each year of the Framework. To allow Bidders the opportunity to discover more details regarding this Framework, a pre-market engagement session is to be held on Monday 4 September 2023 at 2pm. To register your interest in this session, please register here: https://events.teams.microsoft.com/event/7158b85d-01d6-463c-a477-42858cb75535@40d8f26a-4584-466e-9fee-b7a28c4c7cbc this event will be held via Microsoft Teams. Additional information: To allow Bidders the opportunity to discover more details regarding this Framework, a pre-market engagement session is to be held on Monday 4 September 2023 at 2pm. To register your interest in this session, please register here: https://events.teams.microsoft.com/event/7158b85d-01d6-463c-a477-42858cb75535@40d8f26a-4584-466e-9fee-b7a28c4c7cbc this event will be held via Microsoft Teams.
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-b5fd17-0194e8b4-0358-4bbb-b2e2-7a773953a421
- Publication Source
- Contracts Finder
- Latest Notice
- https://www.contractsfinder.service.gov.uk/Notice/2f183c9b-c2b2-45a4-99fd-e0d31fc23090
- Current Stage
- Planning
- All Stages
- Planning
Procurement Classification
- Notice Type
- Planned Procurement Notice
- Procurement Type
- Standard
- Procurement Category
- Works
- Procurement Method
- Open
- Procurement Method Details
- Open procedure (above threshold)
- Tender Suitability
- SME
- Awardee Scale
- Not specified
Common Procurement Vocabulary (CPV)
- CPV Divisions
31 - Electrical machinery, apparatus, equipment and consumables; lighting
39 - Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products
42 - Industrial machinery
45 - Construction work
-
- CPV Codes
31527300 - Domestic lights
39714110 - Extraction ventilators
42160000 - Boiler installations
42161000 - Hot-water boilers
42162000 - Steam-generating boilers
42163000 - Steam generators
42164000 - Auxiliary plant for use with boilers
42165000 - Steam condensers
45321000 - Thermal insulation work
Notice Value(s)
- Tender Value
- Not specified
- Lots Value
- Not specified
- Awards Value
- Not specified
- Contracts Value
- Not specified
Notice Dates
- Publication Date
- 13 Jul 20232 years ago
- Submission Deadline
- Not specified
- Future Notice Date
- 18 Sep 2023Expired
- Award Date
- Not specified
- Contract Period
- 26 Feb 2024 - 25 Feb 2028 4-5 years
- Recurrence
- Not specified
Notice Status
- Tender Status
- Planned
- Lots Status
- Not Specified
- Awards Status
- Not Specified
- Contracts Status
- Not Specified
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- GENTOO GROUP
- Contact Name
- David Major
- Contact Email
- 065004@logon.tothedomain.com
- Contact Phone
- Not specified
Buyer Location
- Locality
- SUNDERLAND
- Postcode
- SR3 3XR
- Post Town
- Sunderland
- Country
- England
-
- Major Region (ITL 1)
- TLC North East (England)
- Basic Region (ITL 2)
- TLC4 Northumberland, Durham and Tyne & Wear
- Small Region (ITL 3)
- TLC44 Sunderland
- Delivery Location
- TLC North East (England)
-
- Local Authority
- Sunderland
- Electoral Ward
- Doxford
- Westminster Constituency
- Houghton and Sunderland South
Further Information
Notice Documents
-
https://www.contractsfinder.service.gov.uk/Notice/2f183c9b-c2b2-45a4-99fd-e0d31fc23090
13th July 2023 - Future opportunity notice on Contracts Finder -
Open Contracting Data Standard (OCDS)
View full OCDS Record for this contracting process
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.
{
"tag": [
"compiled"
],
"id": "ocds-b5fd17-0194e8b4-0358-4bbb-b2e2-7a773953a421-2023-07-13T14:10:53+01:00",
"date": "2023-07-13T14:10:53+01:00",
"ocid": "ocds-b5fd17-0194e8b4-0358-4bbb-b2e2-7a773953a421",
"language": "en",
"initiationType": "tender",
"planning": {
"budget": {
"budgetBreakdown": [
{
"id": "1",
"period": {
"startDate": "2024-04-01T00:00:00+01:00",
"endDate": "2025-03-31T23:59:59+01:00"
},
"description": "2024/2025",
"amount": {
"amount": 3000000,
"currency": "GBP"
}
},
{
"id": "2",
"period": {
"startDate": "2025-04-01T00:00:00+01:00",
"endDate": "2026-03-31T23:59:59+01:00"
},
"description": "2025/2026",
"amount": {
"amount": 3000000,
"currency": "GBP"
}
},
{
"id": "3",
"period": {
"startDate": "2026-04-01T00:00:00+01:00",
"endDate": "2027-03-31T23:59:59+01:00"
},
"description": "2026/2027",
"amount": {
"amount": 3000000,
"currency": "GBP"
}
},
{
"id": "4",
"period": {
"startDate": "2026-04-01T00:00:00+01:00",
"endDate": "2027-03-31T23:59:59+01:00"
},
"description": "2026/2027",
"amount": {
"amount": 3000000,
"currency": "GBP"
}
}
]
},
"documents": [
{
"id": "1",
"documentType": "plannedProcurementNotice",
"description": "Future opportunity notice on Contracts Finder",
"url": "https://www.contractsfinder.service.gov.uk/Notice/2f183c9b-c2b2-45a4-99fd-e0d31fc23090",
"datePublished": "2023-07-13T14:10:53+01:00",
"format": "text/html",
"language": "en"
},
{
"id": "2",
"documentType": "tenderNotice",
"description": "Click above to Apply (link to e-procurement portal)",
"url": "https://app.panacea-software.com/gentoo/"
}
]
},
"tender": {
"id": "PRCM112-73",
"title": "EPC Framework",
"description": "Gentoo Group is a Registered Social Landlord that owns and manages approximately 28,000 properties across the boundaries of Sunderland, Houghton, Hetton and Washington - Tyne and Wear. The Group is currently working to ensure that all of its properties meet an EPC standard of \"C\" or higher by the year 2030. The purpose of this Framework is to procure a number of Contractors to ensure that this target is met. Gentoo are seeking to procure multi-disciplinary Contractors to carry out the following combinations of works: - Loft Insulation; - Cavity Wall Insulation; - Removal of secondary heating systems (Electric/Gas fires); - Installation of low-energy lighting; - Installation of insulation to water cylinders; - Upgrading existing heating controls to wet systems; - Mechanical extraction (Installation/replacement of extractor fans); - Retrofit of trickle vents to windows; and - Installation of new heating systems. The works are to be broken into 3 Lots, Lots 1 and 2 will provide an equal split of works listed above, excluding the installation of heating systems - which will form the basis of works for Lot 3. It is still to be confirmed, but at the time of writing Gentoo intend to appoint a maximum of 4 Contractors to each of the 3 Lots. Tenderers will be able to bid for all 3 Lots, and may attain a place on each Framework Lot - but will only be able to deliver a maximum of 2 Lots at any one time - Lots 1 and 3 or Lots 2 and 3 together. Alternatively, Gentoo may award all 3 Lots to separate Providers dependent upon the number and quality of bids received. Gentoo are currently working on retrieving the data and firming up the scope of works to each property, however Lots 1 and 2 will also require the Contractor to carry out any necessary pre-survey works and to hand over any necessary evidential certification on completion of each property to confirm it meets a minimum of EPC band \"C\". The Tender is expected to be published in mid-September 2023 with returns expected by mid-late October 2023. Award of the Framework will be made in February 2024, subject to Gentoo Group Board approval and commencement is to be agreed shortly thereafter with the successful Contractors. The Framework will run for a duration of 4 years until February 2028. The overall budget, split across the 3 Lots is approximately PS12million over the 4 years. It has not yet been determined how this budget will be split year-on-year but efforts will be made to ensure an equal budget for each year of the Framework. To allow Bidders the opportunity to discover more details regarding this Framework, a pre-market engagement session is to be held on Monday 4 September 2023 at 2pm. To register your interest in this session, please register here: https://events.teams.microsoft.com/event/7158b85d-01d6-463c-a477-42858cb75535@40d8f26a-4584-466e-9fee-b7a28c4c7cbc this event will be held via Microsoft Teams. Additional information: To allow Bidders the opportunity to discover more details regarding this Framework, a pre-market engagement session is to be held on Monday 4 September 2023 at 2pm. To register your interest in this session, please register here: https://events.teams.microsoft.com/event/7158b85d-01d6-463c-a477-42858cb75535@40d8f26a-4584-466e-9fee-b7a28c4c7cbc this event will be held via Microsoft Teams.",
"status": "planned",
"classification": {
"scheme": "CPV",
"id": "31527300",
"description": "Domestic lights"
},
"additionalClassifications": [
{
"scheme": "CPV",
"id": "39714110",
"description": "Extraction ventilators"
},
{
"scheme": "CPV",
"id": "42160000",
"description": "Boiler installations"
},
{
"scheme": "CPV",
"id": "42161000",
"description": "Hot-water boilers"
},
{
"scheme": "CPV",
"id": "42162000",
"description": "Steam-generating boilers"
},
{
"scheme": "CPV",
"id": "42163000",
"description": "Steam generators"
},
{
"scheme": "CPV",
"id": "42164000",
"description": "Auxiliary plant for use with boilers"
},
{
"scheme": "CPV",
"id": "42165000",
"description": "Steam condensers"
},
{
"scheme": "CPV",
"id": "45321000",
"description": "Thermal insulation work"
}
],
"items": [
{
"id": "1",
"deliveryAddresses": [
{
"postalCode": "SR33XR"
},
{
"region": "North East",
"countryName": "United Kingdom"
}
]
}
],
"procurementMethod": "open",
"procurementMethodDetails": "Open procedure (above threshold)",
"communication": {
"futureNoticeDate": "2023-09-18T23:59:59+01:00"
},
"contractPeriod": {
"startDate": "2024-02-26T00:00:00Z",
"endDate": "2028-02-25T23:59:59Z"
},
"suitability": {
"sme": true,
"vcse": false
},
"mainProcurementCategory": "works"
},
"parties": [
{
"id": "GB-CFS-215983",
"name": "Gentoo Group",
"identifier": {
"legalName": "Gentoo Group"
},
"address": {
"streetAddress": "Emperor House, Head Office",
"locality": "Sunderland",
"postalCode": "SR3 3XR",
"countryName": "England"
},
"contactPoint": {
"name": "David Major",
"email": "065004@logon.tothedomain.com"
},
"roles": [
"buyer"
]
}
],
"buyer": {
"id": "GB-CFS-215983",
"name": "Gentoo Group"
}
}