Award

Email Archive

POLICE, FIRE & CRIME COMMISSIONER FOR STAFFORDSHIRE

This public procurement record has 1 release in its history.

Award

19 May 2025 at 09:13

Summary of the contracting process

The recent procurement process for software-related services, titled "Email Archive," was orchestrated by the Police, Fire & Crime Commissioner for Staffordshire. This procurement falls under the services category with the industry classification code 72260000. The process has progressed to the award stage, with a key date being 19th May 2025, when the award was made active. This contract, however, had its tender period ending earlier on the same day at 09:08 British Summer Time. The procurement method employed was a limited, competitive quotation approach, specifically designed for projects below a certain threshold. The contract is set to commence on 20th May 2025 and will run until 19th May 2028, covering various delivery locations including the UK and even extending to global destinations such as the Channel Islands and Europe.

This tender offers substantial opportunities for growth, particularly for small and medium-sized enterprises (SMEs), which are eligible to participate in such procurement processes. Although the contracted supplier, Softcat Ltd, is a large-scale organisation, the competitive quotation method suggests a business environment conducive to smaller entities that can offer specialised software-related services. Additionally, the procurement’s extended geographic scope offers businesses the chance to leverage international markets. Companies specialising in software services, especially those with innovative and competitive solutions for email archiving, are well-suited to compete in similar future tenders put forth by governmental and civic bodies like the Police, Fire & Crime Commissioner for Staffordshire.

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Notice Title

Email Archive

Notice Description

Cryoserver

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-04408713-bbd0-4af9-a82a-17bd22a17ef0
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/323fe954-66e1-4916-8249-878b741d8c36
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Limited
Procurement Method Details
Competitive quotation (below threshold)
Tender Suitability
SME
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

72 - IT services: consulting, software development, Internet and support


CPV Codes

72260000 - Software-related services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
19 May 20259 months ago
Submission Deadline
19 May 2025Expired
Future Notice Date
Not specified
Award Date
18 May 20259 months ago
Contract Period
19 May 2025 - 19 May 2028 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Contracting Authority (Buyer)

Main Buyer
POLICE, FIRE & CRIME COMMISSIONER FOR STAFFORDSHIRE
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
STAFFORD
Postcode
ST18 0YY
Post Town
Stoke-on-Trent
Country
England

Major Region (ITL 1)
TLG West Midlands (England)
Basic Region (ITL 2)
TLG2 Shropshire and Staffordshire
Small Region (ITL 3)
TLG24 Staffordshire CC
Delivery Location
Not specified

Local Authority
Stafford
Electoral Ward
Milwich
Westminster Constituency
Stone, Great Wyrley and Penkridge

Supplier Information

Number of Suppliers
1
Supplier Name

SOFTCAT

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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