Award

CHS Tender for Managed Print Services

THE CAMBRIDGE HOUSING SOCIETY LIMITED

This public procurement record has 2 releases in its history.

Award

16 Dec 2025 at 13:43

Award Notice
Tender

22 Mar 2024 at 15:18

Tender Notice
Summary of the contracting process

The Cambridge Housing Society Limited (CHS), operating from Cambridge, England, has awarded a contract to Integrating Solutions Ltd for managed print services. The procurement process focused on securing a five-year contract starting on 9th July 2024, ending on 8th July 2029, for the provision and upkeep of multi-function print/photocopy devices across 12 locations. Classified under the industry category "Photocopying and offset printing equipment," the selective procurement method employed a competitive procedure with negotiation. Notable key dates included the tender end on 4th April 2024 and the publication of the award notice on 16th December 2025.

This tender opens significant opportunities for businesses specialising in printing and office equipment services, providing a chance to supply and maintain advanced copier and printer fleets tailored to organisational needs. SMEs stand particularly well-suited to pursue such contracts given their agility in providing bespoke solutions, benefiting from the long-term service commitments. The contract highlights how firms can grow by offering eco-friendly practices like paper use offset and cartridge re-use arrangements, aligning supply solutions with CHS's sustainability objectives, offered in a competitive environment at a valuation of GBP 125,000.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Start Free Trial Book a Demo
All Features Pricing

Notice Information

Notice Title

CHS Tender for Managed Print Services

Notice Description

The Cambridge Housing Society Limited (CHS) and its subsidiary companies, collectively known as the "CHS Group" wishes to establish a single lot contract with one supplier for the provision of managed print services. The Cambridge Housing Society Limited currently uses 15 multi-function print/photocopy devices at 12 core sites: 9 x Sharp MX3114N with A4 drawer/ A3 drawer/ bypass facility/ scan to email (AD connection)and stapling function 2 x Sharp MX3140N with 3x A4 drawers/ 1 A3 drawer/ side fitting large capacity paper bin/ bypass facility/ scan to email (AD connection)and stapling function 2 x Sharp MX4140N with 3x A4 drawers/ 1 A3 drawer/ side fitting large capacity paper bin/ bypass facility/ scan to email (AD connection)and stapling function 2 x Sharp MX-C301W with an A4 paper drawer/ bypass facility/ scan to email (AD connection) All printers print both colour and black and white CHS use Papercut secure printing with PIN number log ins CHS existing contract includes tree planting to offset paper use and includes print cartridges being removed for re-filling CHS requires a like-for-like replacement multi-function print/photocopy device fleet as specified above but with the revised figures below: * 8 MX3114N type devices * 3 MX-C301W type devices * 2 MX4140N type devices * we will not require any MX3140N type devices We require the same paper handling capacity as with the existing fleet. We will require the same printer ppm speeds or better We will require a secure login to each device to retrieve prints We require similar paper use offset and cartridge re-use arrangements The solution proposed would need to provide multi-function print and photocopier services to The Cambridge Housing Society Limited for a 5 year period. Proposed devices will need to be supportable for the 5 year period

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-049599ff-306f-46a8-90a5-9c0b0a00c1fc
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/dc9ce51c-71b3-4d6f-aa3e-d9b80b412a67
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Competitive procedure with negotiation (above threshold)
Tender Suitability
SME
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

30 - Office and computing machinery, equipment and supplies except furniture and software packages

CPV Codes

30120000 - Photocopying and offset printing equipment

30232100 - Printers and plotters

30232110 - Laser printers

30232130 - Colour graphics printers

30232150 - Inkjet printers

Notice Value(s)

Tender Value
£125,000 £100K-£500K
Lots Value
Not specified
Awards Value
£51,553 Under £100K
Contracts Value
Not specified

Notice Dates

Publication Date
16 Dec 20252 months ago
Submission Deadline
4 Apr 2024Expired
Future Notice Date
Not specified
Award Date
7 Jul 20241 years ago
Contract Period
8 Jul 2024 - 8 Jul 2029 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
THE CAMBRIDGE HOUSING SOCIETY LIMITED
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
CAMBRIDGE
Postcode
CB24 9ZR
Post Town
Cambridge
Country
England
Major Region (ITL 1)
TLH East (England)
Basic Region (ITL 2)
TLH4 Cambridgeshire and Peterborough
Small Region (ITL 3)
TLH42 Cambridgeshire CC
Delivery Location
Not specified
Local Authority
South Cambridgeshire
Electoral Ward
Histon & Impington
Westminster Constituency
St Neots and Mid Cambridgeshire

Supplier Information

Number of Suppliers
1
Supplier Name

INTEGRATING SOLUTIONS

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-b5fd17-049599ff-306f-46a8-90a5-9c0b0a00c1fc-2025-12-16T13:43:03Z",
    "date": "2025-12-16T13:43:03Z",
    "ocid": "ocds-b5fd17-049599ff-306f-46a8-90a5-9c0b0a00c1fc",
    "language": "en",
    "initiationType": "tender",
    "tender": {
        "id": "T24/001/CHS",
        "title": "CHS Tender for Managed Print Services",
        "description": "The Cambridge Housing Society Limited (CHS) and its subsidiary companies, collectively known as the \"CHS Group\" wishes to establish a single lot contract with one supplier for the provision of managed print services. The Cambridge Housing Society Limited currently uses 15 multi-function print/photocopy devices at 12 core sites: 9 x Sharp MX3114N with A4 drawer/ A3 drawer/ bypass facility/ scan to email (AD connection)and stapling function 2 x Sharp MX3140N with 3x A4 drawers/ 1 A3 drawer/ side fitting large capacity paper bin/ bypass facility/ scan to email (AD connection)and stapling function 2 x Sharp MX4140N with 3x A4 drawers/ 1 A3 drawer/ side fitting large capacity paper bin/ bypass facility/ scan to email (AD connection)and stapling function 2 x Sharp MX-C301W with an A4 paper drawer/ bypass facility/ scan to email (AD connection) All printers print both colour and black and white CHS use Papercut secure printing with PIN number log ins CHS existing contract includes tree planting to offset paper use and includes print cartridges being removed for re-filling CHS requires a like-for-like replacement multi-function print/photocopy device fleet as specified above but with the revised figures below: * 8 MX3114N type devices * 3 MX-C301W type devices * 2 MX4140N type devices * we will not require any MX3140N type devices We require the same paper handling capacity as with the existing fleet. We will require the same printer ppm speeds or better We will require a secure login to each device to retrieve prints We require similar paper use offset and cartridge re-use arrangements The solution proposed would need to provide multi-function print and photocopier services to The Cambridge Housing Society Limited for a 5 year period. Proposed devices will need to be supportable for the 5 year period",
        "datePublished": "2024-03-22T15:18:41Z",
        "status": "complete",
        "classification": {
            "scheme": "CPV",
            "id": "30120000",
            "description": "Photocopying and offset printing equipment"
        },
        "additionalClassifications": [
            {
                "id": "30232100",
                "scheme": "CPV",
                "description": "Printers and plotters"
            },
            {
                "id": "30232110",
                "scheme": "CPV",
                "description": "Laser printers"
            },
            {
                "id": "30232130",
                "scheme": "CPV",
                "description": "Colour graphics printers"
            },
            {
                "id": "30232150",
                "scheme": "CPV",
                "description": "Inkjet printers"
            }
        ],
        "items": [
            {
                "id": "1",
                "deliveryAddresses": [
                    {
                        "postalCode": "CB24 9ZR"
                    },
                    {
                        "postalCode": "CB24 9ZR"
                    }
                ]
            }
        ],
        "value": {
            "amount": 125000,
            "currency": "GBP"
        },
        "procurementMethod": "selective",
        "procurementMethodDetails": "Competitive procedure with negotiation (above threshold)",
        "tenderPeriod": {
            "endDate": "2024-04-04T12:00:00+01:00"
        },
        "contractPeriod": {
            "startDate": "2024-07-01T00:00:00+01:00",
            "endDate": "2029-06-30T23:59:59+01:00"
        },
        "suitability": {
            "sme": true,
            "vcse": false
        },
        "mainProcurementCategory": "services",
        "documents": [
            {
                "id": "1",
                "documentType": "tenderNotice",
                "description": "Opportunity notice on Contracts Finder",
                "url": "https://www.contractsfinder.service.gov.uk/Notice/5b8e00f7-e19f-4ec8-b385-6ed5022fd1fc",
                "datePublished": "2024-03-22T15:18:41Z",
                "format": "text/html",
                "language": "en"
            },
            {
                "id": "2",
                "documentType": "submissionDocuments",
                "description": "Disclosure of Interest Certificate",
                "url": "https://www.contractsfinder.service.gov.uk/Notice/Attachment/c5f54fe1-9b50-4da2-9e1e-70fd14aa3e21",
                "format": "application/msword"
            },
            {
                "id": "3",
                "documentType": "tenderNotice",
                "description": "Invitation To Tender Managed Print Services",
                "url": "https://www.contractsfinder.service.gov.uk/Notice/Attachment/e730170a-c0ee-4a31-aa8a-35a6fcfa30ad",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "4",
                "documentType": "submissionDocuments",
                "description": "Pre Qualification Questionnaire",
                "url": "https://www.contractsfinder.service.gov.uk/Notice/Attachment/426d6e5f-a8cc-49f8-916e-d94d21f899dd",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            }
        ]
    },
    "parties": [
        {
            "id": "GB-SRS-supplierregistration.cabinetoffice.gov.uk/DK9Puw9e",
            "name": "THE CAMBRIDGE HOUSING SOCIETY LIMITED",
            "identifier": {
                "legalName": "THE CAMBRIDGE HOUSING SOCIETY LIMITED",
                "scheme": "GB-SRS",
                "id": "supplierregistration.cabinetoffice.gov.uk/DK9Puw9e"
            },
            "address": {
                "streetAddress": "Endurance House,Chivers Way, Histon",
                "locality": "CAMBRIDGE",
                "postalCode": "CB249ZR",
                "countryName": "England"
            },
            "contactPoint": {
                "name": "Ken Lowe",
                "email": "ken.lowe@chsgroup.org.uk",
                "telephone": "01539 297135"
            },
            "roles": [
                "buyer"
            ]
        },
        {
            "id": "GB-CFS-328790",
            "name": "Integrating Solutions Ltd",
            "identifier": {
                "legalName": "Integrating Solutions Ltd"
            },
            "address": {
                "streetAddress": "Head Office 18 Muirhead Quay Fresh Wharf Estate Barking Essex IG11 7BG"
            },
            "details": {
                "scale": "large",
                "vcse": false
            },
            "roles": [
                "supplier"
            ]
        }
    ],
    "buyer": {
        "id": "GB-SRS-supplierregistration.cabinetoffice.gov.uk/DK9Puw9e",
        "name": "THE CAMBRIDGE HOUSING SOCIETY LIMITED"
    },
    "awards": [
        {
            "id": "ocds-b5fd17-049599ff-306f-46a8-90a5-9c0b0a00c1fc-1",
            "status": "active",
            "date": "2024-07-08T00:00:00+01:00",
            "datePublished": "2025-12-16T13:43:02Z",
            "value": {
                "amount": 51553,
                "currency": "GBP"
            },
            "suppliers": [
                {
                    "id": "GB-CFS-328790",
                    "name": "Integrating Solutions Ltd"
                }
            ],
            "contractPeriod": {
                "startDate": "2024-07-09T00:00:00+01:00",
                "endDate": "2029-07-08T23:59:59+01:00"
            },
            "documents": [
                {
                    "id": "1",
                    "documentType": "awardNotice",
                    "description": "Awarded contract notice on Contracts Finder",
                    "url": "https://www.contractsfinder.service.gov.uk/Notice/dc9ce51c-71b3-4d6f-aa3e-d9b80b412a67",
                    "datePublished": "2025-12-16T13:43:02Z",
                    "format": "text/html",
                    "language": "en"
                },
                {
                    "id": "2",
                    "documentType": "submissionDocuments",
                    "description": "Disclosure of Interest Certificate",
                    "url": "https://www.contractsfinder.service.gov.uk/Notice/Attachment/c5f54fe1-9b50-4da2-9e1e-70fd14aa3e21",
                    "format": "application/msword"
                },
                {
                    "id": "3",
                    "documentType": "tenderNotice",
                    "description": "Invitation To Tender Managed Print Services",
                    "url": "https://www.contractsfinder.service.gov.uk/Notice/Attachment/e730170a-c0ee-4a31-aa8a-35a6fcfa30ad",
                    "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
                },
                {
                    "id": "4",
                    "documentType": "submissionDocuments",
                    "description": "Pre Qualification Questionnaire",
                    "url": "https://www.contractsfinder.service.gov.uk/Notice/Attachment/426d6e5f-a8cc-49f8-916e-d94d21f899dd",
                    "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
                }
            ]
        }
    ]
}