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DDaT26332 - Case Management Software

UK SHARED BUSINESS SERVICES LIMITED

This public procurement record has 1 release in its history.

Award

20 Oct 2026 at 10:30

Award Notice
Summary of the contracting process

UK Research and Innovation (UKRI) required case management software. The procurement was managed by UK Shared Business Services Limited, UKRI’s buying organisation, and the software is for use in the United Kingdom. The requirement is for a software product rather than a software development or implementation service. The available description identifies the product type but does not set out particular functions, user groups, integration needs or technical specifications. Suppliers considering future requirements from this buyer should therefore focus on case management software, while recognising that the scope of this purchase is described at a high level.

The procurement is complete and was awarded to Fivium Limited. The award was made on 12 October 2026, with a contract value of £68,016 excluding VAT. The contract period runs from 2 October 2026 to 1 October 2028. The stated base term is 24 months, with an optional 12-month extension; the extension is valued at up to £34,008 excluding VAT, and the stated maximum value including that option is £102,024. UK Shared Business Services Limited used a selective call-off from the G-Cloud 14 framework, following a longlist and shortlist exercise. The tender submission deadline was 10 September 2026. No lotting or evaluation criteria are described.

This award shows UKRI’s demand for case management software through a framework call-off, rather than a standalone open competition. Fivium Limited was selected for a requirement with a two-year base term and an optional further year, indicating a software procurement of modest scale. A credible competitor for a comparable future requirement would need to offer a case management product that fits UKRI’s operational needs and be eligible to compete through the relevant framework route. The published scope gives no detail about required features, technical standards, integrations, service levels or implementation capacity, so it does not support claims that any particular capability or accreditation was decisive. Suppliers with a relevant product and experience supplying public-sector buyers through framework call-offs are the closest fit.

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Notice Information

Notice Title

DDaT26332 - Case Management Software

Notice Description

***PLEASE NOTE THIS IS AN AWARD NOTICE, NOT A CALL FOR COMPETITION*** UK Research and Innovation (UKRI) had a requirement for the provision of Case Management software. This Call Off contract has been sourced via a longlist shortlist exercise on the G Cloud 14 Framework (RM1557.14). The total value of the 24-month term shall not exceed PS68,016.00 excluding VAT. There is an optional 12 month extension period embedded within the call-off contract and the total value for the extension period will not exceed PS34,008.00 excluding VAT.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-06277499-aef4-4090-8596-9c2ef7d95b7d
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/4357a115-aba8-4fef-9a99-1c6935e66d5d
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Framework
Procurement Category
Goods
Procurement Method
Selective
Procurement Method Details
Call-off from a framework agreement
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48000000 - Software package and information systems

Notice Value(s)

Tender Value
£102,024 £100K-£500K
Lots Value
Not specified
Awards Value
£68,016 Under £100K
Contracts Value
Not specified

Notice Dates

Publication Date
20 Oct 20261 weeks ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
12 Oct 20262 weeks ago
Contract Period
2 Oct 2026 - 1 Oct 2028 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
UK SHARED BUSINESS SERVICES LIMITED
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
SWINDON
Postcode
SN2 1FF
Postcode Area
Swindon
Country
England
Major Region (ITL 1)
TLK South West (England)
Basic Region (ITL 2)
TLK7 Gloucestershire and Wiltshire
Small Region (ITL 3)
TLK71 Swindon
Delivery Location
Not specified
Local Authority
Swindon
Electoral Ward
Rodbourne Cheney
Westminster Constituency
Swindon North

Supplier Information

Number of Suppliers
1
Supplier Name

Fivium Limited

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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