Tender

GB-Leeds: Conference, Catering and Accommodation Booking Platform

UNIVERSITY OF LEEDS

This public procurement record has 1 release in its history.

Tender

05 Dec 2023 at 12:00

Tender Notice
Summary of the contracting process

The University of Leeds is seeking proposals for a room booking, catering, accommodation, and diary management system. The contract falls under the industry category of Software package and information systems. The procurement stage is currently in the Tender phase, with a deadline for submissions on January 26, 2024. The contract will have a start date of April 1, 2024, and end on March 31, 2027, in Yorkshire and the Humber, United Kingdom. The procurement method is selective, with a competitive dialog approach.

This tender opportunity from the University of Leeds for a comprehensive event management system presents a growth opportunity for businesses, especially small and medium enterprises (SMEs). Businesses in the software and information systems sector are well-suited to compete for this contract. The system should be cloud-based, user-friendly, and offer reporting capabilities. The contract's value is £100,000, with a minimum value of £50,000, providing an attractive opportunity for eligible businesses to expand their portfolio and establish long-term partnerships.

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Notice Information

Notice Title

GB-Leeds: Conference, Catering and Accommodation Booking Platform

Notice Description

The University of Leeds Conference Office and Catering Operation are seeking proposals for a room (venue) booking, catering, accommodation, and diary management system. The Conference Office manages over 150 events a year including multiday conferences, day meetings, receptions, dining events, and summer schools for both internal and external clients. Some events include the offer of accommodation. The catering team manage on average 40 delivered catering bookings per day, delivering to sites on campus and across the city. The requested system should be cloud based, intuitive to use for administrators and feature customisable with clear reporting capabilities. Additional information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-0a80fab6-4985-400a-8b61-c61c098fb868
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/32c454ed-c892-4be2-b3ed-c71ab8181d98
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Selective
Procurement Method Details
Competitive dialog
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48000000 - Software package and information systems

Notice Value(s)

Tender Value
£100,000 £100K-£500K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
5 Dec 20232 years ago
Submission Deadline
26 Jan 2024Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
31 Mar 2024 - 31 Mar 2027 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
UNIVERSITY OF LEEDS
Contact Name
Professional Services & IT
Contact Email
centralpurchasing@adm.leeds.ac.uk
Contact Phone
+441133434855

Buyer Location

Locality
LEEDS
Postcode
LS2 9JT
Post Town
Leeds
Country
England
Major Region (ITL 1)
TLE Yorkshire and The Humber
Basic Region (ITL 2)
TLE4 West Yorkshire
Small Region (ITL 3)
TLE42 Leeds
Delivery Location
TLE Yorkshire and The Humber
Local Authority
Leeds
Electoral Ward
Little London & Woodhouse
Westminster Constituency
Leeds Central and Headingley

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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