Tender

TD2296 - The Provision of Bulk Mailing and Printing Services

DERBY CITY COUNCIL

This public procurement record has 2 releases in its history.

TenderAmendment

08 Aug 2025 at 13:54

Tender Notice
Tender

23 Jul 2025 at 10:21

Tender Notice
Summary of the contracting process

Derby City Council is conducting an open procurement process to establish a contract for TD2296, which involves the provision of bulk mailing and printing services. This contract, located in the East Midlands, falls under the business services category, specifically focusing on law, marketing, consulting, recruitment, printing, and security. The procurement stage is currently at the tender amendment phase. Suppliers interested in participating must register and obtain tender documents by 12:00 on Monday, 25th August 2025, with the deadline for final submissions set for 12:00 on Tuesday, 26th August 2025. The contract is expected to begin on 5th January 2026 and conclude on 4th January 2028, with an estimated core contract value of £922,298.18, potentially increasing due to Local Government Reorganisation (LGR) factors. The procurement method employed is an open procedure above the threshold, making it accessible to a wide range of bidders.

Businesses in the printing and mailing industry, particularly those accommodating increases in service scope and volume, will find this tender an exciting opportunity for growth. Small and medium-sized enterprises (SMEs) are encouraged to apply, given the suitability requirements outlined by the Council. The opportunity not only allows for significant business expansion through substantial contract value but also provides a platform for companies to collaborate with a prominent local authority like Derby City Council. With a focus on flexibility to accommodate potential organisational changes, participating businesses can adapt and thrive alongside evolving local government structures.

How relevant is this notice?

Notice Information

Notice Title

TD2296 - The Provision of Bulk Mailing and Printing Services

Notice Description

Derby City Council (the Council) is undertaking this procurement to establish a contract for the supply of a Bulk Mailing service, in respect of production and dispatch of a range of documents required by the Council. Further details can be found in Part Three - Specification when you have downloaded the tender documents. Guidance is provided below on how to access them. Please note suppliers wishing to express interest and obtain the documentation must do so by 12:00 on Monday 25th August 2025. It is recommended that you express interest and obtain the documentation well before this time to allow sufficient time to prepare and submit a bid. The deadline to submit clarification questions is Wednesday 13th August 2025. The deadline for returns is 12:00 on Tuesday 26th August 2025. Documents are available at: (https://www.eastmidstenders.org) Please search for TD2296 in the search engine to find the opportunity. Once you have registered an interest the project will be in your "My activities" section where you can start your response. This procurement takes place within in the context of the ongoing Local Government Reorganisation (LGR), which may result in changes to council structures and service delivery responsibilities during the contract term. The estimated contract value stated in this notice includes potential future requirements which may arise because of LGR. This includes indicative increases in service scope or volume over the live of the contract. These elements are included for planning purposes and flexibility within the contract and do not represent committed spend. Full details are provided in the tender documents, specifically in Section 1.2 of the ITT, Section 2 of the Specification and the Pricing Schedule. This approach is intended to ensure the contract remains scalable and fit for purpose throughout its duration. The core contract value, estimated at PS922,298.18, based on known current service requirements. Due to potential future changes in service scope or volume linked to LGR the Council anticipates a potential increase to the overall contract value by PS415,000- PS600,000. The total contract value if the LGR takes place will be approximately PS1,337,574 - PS1,522,574.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-0aeeb10f-1670-4401-8afd-cf25d2e16034
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/eff80de8-ed96-49bf-a238-6219a73637f0
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure (above threshold)
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

79000000 - Business services: law, marketing, consulting, recruitment, printing and security

Notice Value(s)

Tender Value
£922,574 £500K-£1M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
8 Aug 20254 months ago
Submission Deadline
26 Aug 2025Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
5 Jan 2026 - 4 Jan 2028 1-2 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
DERBY CITY COUNCIL
Contact Name
Not specified
Contact Email
procurement@derby.gov.uk
Contact Phone
01332 956447

Buyer Location

Locality
DERBY
Postcode
DE1 2FS
Post Town
Derby
Country
England
Major Region (ITL 1)
TLF East Midlands (England)
Basic Region (ITL 2)
TLF1 Derbyshire and Nottinghamshire
Small Region (ITL 3)
TLF11 Derby
Delivery Location
TLF East Midlands (England)
Local Authority
Derby
Electoral Ward
Darley
Westminster Constituency
Derby South

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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