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TD2296 - The Provision of Bulk Mailing and Printing Services

DERBY CITY COUNCIL

This public procurement record has 3 releases in its history.

Award

24 Jul 2026 at 10:38

Award Notice
TenderAmendment

08 Aug 2025 at 13:54

Tender Notice
Tender

23 Jul 2025 at 10:21

Tender Notice
Summary of the contracting process

Derby City Council has completed the procurement process for the provision of bulk mailing and printing services, a contract essential for the production and dispatch of various documents required by the Council. This contract falls under the services category, specifically business services such as law, marketing, consulting, recruitment, printing, and security. The procurement utilized an open procedure above the threshold, reflecting a transparent approach in awarding the contract. Situated in the East Midlands, UK, the procurement process began with the tender notice published on 23rd July 2025, with a tender deadline on 26th August 2025. Following the tender phase, the award was finalized, and the contract will run from 5th January 2026 to 4th January 2028. The estimated contract value is approximately £1,337,574 to £1,522,574, pending potential changes due to Local Government Reorganisation, with significant flexibility incorporated for future requirements.

This tender provides substantial business growth opportunities, particularly for medium to large enterprises capable of handling large-scale bulk mailing and printing services. The contract's scalability allows for expansion in scope or volume, presenting an attractive proposition for businesses seeking long-term collaborations with local government. While the awarded supplier, Datagraphic Limited, is already equipped to deliver these services, the open procurement method illustrates the potential for other businesses to compete in similar future tenders. Enterprises specializing in document production and dispatch within the East Midlands region, with the capacity to scale operations in response to evolving service needs, would find this type of procurement process well-suited to their business models.

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Notice Information

Notice Title

TD2296 - The Provision of Bulk Mailing and Printing Services

Notice Description

Derby City Council (the Council) is undertaking this procurement to establish a contract for the supply of a Bulk Mailing service, in respect of production and dispatch of a range of documents required by the Council. Further details can be found in Part Three - Specification when you have downloaded the tender documents. Guidance is provided below on how to access them. Please note suppliers wishing to express interest and obtain the documentation must do so by 12:00 on Monday 25th August 2025. It is recommended that you express interest and obtain the documentation well before this time to allow sufficient time to prepare and submit a bid. The deadline to submit clarification questions is Wednesday 13th August 2025. The deadline for returns is 12:00 on Tuesday 26th August 2025. Documents are available at: (https://www.eastmidstenders.org) Please search for TD2296 in the search engine to find the opportunity. Once you have registered an interest the project will be in your "My activities" section where you can start your response. This procurement takes place within in the context of the ongoing Local Government Reorganisation (LGR), which may result in changes to council structures and service delivery responsibilities during the contract term. The estimated contract value stated in this notice includes potential future requirements which may arise because of LGR. This includes indicative increases in service scope or volume over the live of the contract. These elements are included for planning purposes and flexibility within the contract and do not represent committed spend. Full details are provided in the tender documents, specifically in Section 1.2 of the ITT, Section 2 of the Specification and the Pricing Schedule. This approach is intended to ensure the contract remains scalable and fit for purpose throughout its duration. The core contract value, estimated at PS922,298.18, based on known current service requirements. Due to potential future changes in service scope or volume linked to LGR the Council anticipates a potential increase to the overall contract value by PS415,000- PS600,000. The total contract value if the LGR takes place will be approximately PS1,337,574 - PS1,522,574.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-0aeeb10f-1670-4401-8afd-cf25d2e16034
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/9247f593-cf8f-4a47-abde-b0f7d3cfa339
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure (above threshold)
Tender Suitability
SME
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

79000000 - Business services: law, marketing, consulting, recruitment, printing and security

Notice Value(s)

Tender Value
£1,454,136 £1M-£10M
Lots Value
Not specified
Awards Value
£1,106,758 £1M-£10M
Contracts Value
Not specified

Notice Dates

Publication Date
24 Jul 20261 weeks ago
Submission Deadline
26 Aug 2025Expired
Future Notice Date
Not specified
Award Date
6 Oct 202510 months ago
Contract Period
5 Jan 2026 - 4 Jan 2028 1-2 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
DERBY CITY COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
DERBY
Postcode
DE1 2FS
Post Town
Derby
Country
England
Major Region (ITL 1)
TLF East Midlands (England)
Basic Region (ITL 2)
TLF1 Derbyshire and Nottinghamshire
Small Region (ITL 3)
TLF11 Derby
Delivery Location
TLF East Midlands (England)
Local Authority
Derby
Electoral Ward
Darley
Westminster Constituency
Derby South

Supplier Information

Number of Suppliers
1
Supplier Name

DATAGRAPHIC

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

JSON Markdown

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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