Award

Provision of Reactive & Planned Maintenance Services for Residences

UNIVERSITY OF SOUTHAMPTON

This public procurement record has 1 release in its history.

Award

27 Jun 2019 at 10:44

Award Notice
Summary of the contracting process

The University of Southampton is seeking suppliers for the "Provision of Reactive & Planned Maintenance Services for Residences," which falls under the repair and maintenance services industry category. The procurement process is currently at the Award stage, having concluded with a contract awarded to Mountjoy Ltd on 24th April 2019. The contract period commenced on 15th July 2019 and is set to last for up to seven years, with a five-year initial term and an option for a two-year extension dependent on performance. The value of the award is approximately £10.5 million, and locations for service provision include the University’s Southampton and Winchester campuses.

This contract presents significant opportunities for businesses specialising in maintenance services, particularly those capable of handling various trades such as plumbing, concrete work, and general repairs. Companies that can demonstrate robust performance metrics and a commitment to quality service delivery will be well-positioned to compete in forthcoming procurement cycles. The selective procurement method employed also indicates a structured approach to vendor selection, ensuring that only qualified suppliers are considered for this long-term engagement.

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Notice Information

Notice Title

Provision of Reactive & Planned Maintenance Services for Residences

Notice Description

The Works comprise the day-to-day reactive maintenance of the University's Residential properties within the Contract Area together with a programme of planned maintenance and servicing. The maintenance of the mechanical and electrical installations is excluded from this contract with the exception of plumbing works and the annual servicing of the booster pump sets. The electrical maintenance term Contractor are responsible for all electrical maintenance works within the Contract Area and the successful tenderer will be responsible for liaising with them as appropriate to complete all maintenance works. The work undertaken by the Contractor shall cover; Reactive maintenance as directed by the Contract Administrator, to a maximum value of PS20,000.00 per order, Planned Maintenance Servicing (including minor repairs and renewals) to a maximum value of PS20,000 per order, 24 hour Call-out service. The Works comprise the day-to-day reactive maintenance of the Halls of Residencies across the University's Southampton and Winchester campuses including a programme of planned maintenance and servicing. The works would include; concrete works, brickwork and blockwork, asphalt work and roofing, woodwork, metalwork, plumbing installations, floor finishing, wall finishing and ceiling finishing, glazing, drainage and external works, painting and decorating. The Contractor will carry out the reactive maintenance works and to the reasonable satisfaction of the Contract Administrator (CA) for a contract period of five years commencing 15th July 2019 with an option to extend by a further 2 years subject to satisfactory performance and at the discretion of the University. Monthly Performance Reviews will be carried out based upon a set of KPIs. Procurement Process: This procurement process is being conducted as a Restricted procedure; consisting of both Selection and Invitation to Tender stages. Stage 1 - Selection Stage: An overall pass mark of 50 % shall apply to this stage. The intention is to arrive at a shortlist of a maximum of five qualified potential suppliers for formal invitation to tender. The maximum number of qualified potential suppliers will be based on the top five scores achieved. Where more than the maximum number of potential suppliers have achieved a top five score (i.e. a tie), all of those potential suppliers will be invited to the Invitation to Tender stage. Stage 2 - Invitation to Tender (ITT) stage - A maximum of 5 qualified tenderers will be invited to submit formal tenders at this stage Contract Period: The University proposes to enter into a Contract for 7 years - this will be the maximum contract period, including any potential extensions with the Potential Supplier. This will comprise of an initial contract period of 5 years with an option to extend by a further 2 years subject to satisfactory performance and at the discretion of the University.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-0c2d4e7b-bd09-45e6-bd87-238aa170e658
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/1f9b8d37-0f87-455c-9a32-8311af578c35
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Restricted procedure (above threshold)
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

50 - Repair and maintenance services

CPV Codes

50000000 - Repair and maintenance services

Notice Value(s)

Tender Value
£14,000,000 £10M-£100M
Lots Value
Not specified
Awards Value
£10,500,000 £10M-£100M
Contracts Value
Not specified

Notice Dates

Publication Date
27 Jun 20196 years ago
Submission Deadline
22 Mar 2019Expired
Future Notice Date
Not specified
Award Date
23 Apr 20196 years ago
Contract Period
14 Jul 2019 - 14 Jul 2024 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
UNIVERSITY OF SOUTHAMPTON
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
SOUTHAMPTON
Postcode
SO17 1BJ
Post Town
Southampton
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ3 Hampshire and Isle of Wight
Small Region (ITL 3)
TLJ32 Southampton
Delivery Location
TLJ South East (England)
Local Authority
Southampton
Electoral Ward
Portswood
Westminster Constituency
Southampton Test

Supplier Information

Number of Suppliers
1
Supplier Name

MOUNTJOY

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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