Tender

WFD - Invitation to Tender - Accomodation and Conferences within Sri Lanka

THE WESTMINSTER FOUNDATION FOR DEMOCRACY LIMITED

This public procurement record has 1 release in its history.

Tender

06 Aug 2024 at 16:08

Tender Notice
Summary of the contracting process

The Westminster Foundation for Democracy (WFD) has issued an Invitation to Tender (ITT) for procurement of services from a local Corporate Hospitality Management company in Sri Lanka. The tender, titled "WFD - Invitation to Tender - Accommodation and Conferences within Sri Lanka," falls under the industry category of hotel, restaurant, and retail trade services. The aim is to facilitate the accommodation and coordination requirements for WFD's various events, such as conferences, workshops, and meetings. The procurement process is currently in the Tender stage, with an open procedure method, and has a closing date for submissions on 27 August 2024. The contract period will run from 30 September 2024 to 29 September 2027.

This tender presents a significant opportunity for a local hospitality management company to grow by partnering with an internationally recognised organisation like WFD. Businesses suited to compete include those specialising in hotel booking, event management, and VIP accommodation services. SMEs are particularly encouraged to apply, and the successful bidder will be required to accommodate both individual and group needs, including last-minute adjustments. The estimated annual expenditure is GBP 15,000, and the contract necessitates a flexible cost and billing structure, along with dedicated agents to handle queries and booking complexities. This project allows the winning bidder to showcase their logistical and hospitality expertise on an international platform.

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Notice Information

Notice Title

WFD - Invitation to Tender - Accomodation and Conferences within Sri Lanka

Notice Description

Westminster Foundation for Democracy ("WFD") is looking to procure the services of a single local Corporate Hospitality Management company to assist WFD Sri Lanka team with all of their accommodation requirements and coordination of conferences and events, following WFD's guidelines and policies. Overview WFD is the UK public body dedicated to supporting democracy around the world. Operating internationally, WFD works with parliaments, political parties, and civil society groups as well as on elections to help make political systems fairer, more inclusive and more accountable. . We are a problem-solving, practitioner-led organisation that offers: * High quality and impactful regional and country programmes that directly support the full spectrum of institutions in political systems to develop inclusive political processes, more accountable political systems, protection of rights and freedoms, and more pluralistic societies; * Specialist analysis, research, and advice to inform policy makers on a range of democratic governance issues via its Centre of Expertise; and * International elections observation on behalf of the UK. Aim of this Invitation to Tender WFD is issuing this Invitation to Tender ("ITT") to a range of potential suppliers of services and would welcome a bid from your organisation. Due to the nature of the work WFD carries out, we conduct events, workshops, trainings, and meetings on a regular basis, with a diverse range of participants (both local and foreign) - including policymakers, parliamentarians, political party members, state officials, civil society representatives, international organisations, media, and the private sector. Our accomodation and conference needs are sometimes short-notice or subject to last-minute changes due to the changing needs of participants. For the logistical arrangements of these events, WFD needs the services of a provider that can facilitate both an individual's accommodation arrangements, complex group accommodation, and VIP accommodation, as well as coordination on conference requirements with the selected hospitality providers. The successful bidder will provide the following services: event venue/meeting space finding and booking and hotel bookings with an estimated annual expenditure of GBP 15,000 (no minimum guarantee) on accommodation and conferences. This will need to be reflected in a flexible cost and billing structure. We require dedicated agents on hand to help with any queries and to support with group, VIP, and complex booking needs. For full details on how to apply, please read through the invitation to tender document.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-0c82d81c-4b57-40f0-b43a-8021c2d6d8dd
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/d1b76f04-32d2-42d8-b297-27bff59a2c7b
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure (below threshold)
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

55 - Hotel, restaurant and retail trade services

CPV Codes

55000000 - Hotel, restaurant and retail trade services

Notice Value(s)

Tender Value
£15,000 Under £100K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
6 Aug 20241 years ago
Submission Deadline
27 Aug 2024Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
29 Sep 2024 - 29 Sep 2027 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
THE WESTMINSTER FOUNDATION FOR DEMOCRACY LIMITED
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LONDON
Postcode
SW1P 1RT
Post Town
South West London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI3 Inner London - West
Small Region (ITL 3)
TLI35 Westminster and City of London
Delivery Location
Not specified
Local Authority
Westminster
Electoral Ward
St James's
Westminster Constituency
Cities of London and Westminster

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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