Award

Physical Records Management and File Tracking System

LEICESTERSHIRE COUNTY COUNCIL

This public procurement record has 3 releases in its history.

Award

27 Nov 2019 at 15:57

Award Notice
Tender

06 Feb 2019 at 13:39

Tender Notice
Tender

31 Jan 2019 at 15:33

Tender Notice
Summary of the contracting process

Leicestershire County Council is seeking tenders for the "Physical Records Management and File Tracking System" in the records management industry category. This procurement process, currently at the Award stage, was initiated to find a solution for managing physical files in both onsite and offsite storage. The tender was published on 31 January 2019, with a submission deadline of 1 March 2019. The total value of the contract is £124,000, and the successful contract period runs from 1 July 2019 to 30 June 2022.

This tender presents valuable opportunities for businesses specialising in records management and software solutions, particularly those that provide secure, externally hosted systems. Small and medium-sized enterprises (SMEs) and voluntary, community, and social enterprises (VCSEs) are encouraged to compete, as the procurement method employed is open, allowing for a diverse range of suppliers to participate. The successful bidder will play a crucial role in enhancing the efficiency of file tracking and management for the council.

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Notice Information

Notice Title

Physical Records Management and File Tracking System

Notice Description

1.1 GENERAL REQUIREMENTS Tender bids are invited for the provision of a system to manage physical files in both offsite and onsite storage locations: The Council's detailed requirements are defined in the Requirements section. 1.2 BACKGROUND Leicestershire County Council (LCC) is seeking an externally hosted physical records management and file tracking solution for physical files. The system should provide: * Records Management * Box and file Management * Retrieval * Search Facilities * Retention Review * Real-time Reporting * Auditing * Secure Access * Import of current information onto new system LCC currently manages these in a single Electronic Document and Records Management System. We are looking for a solution which provides an electronic index and tracking system for physical records held both onsite and offsite and can be configured and managed on a day to day basis within house.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-0ca46a94-349f-4849-bc28-4cb3663ec29a
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/ac45cb01-7233-4019-803f-1e2385fc2378
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME, VCSE
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

79996100 - Records management

Notice Value(s)

Tender Value
£124,000 £100K-£500K
Lots Value
Not specified
Awards Value
£25,000 Under £100K
Contracts Value
Not specified

Notice Dates

Publication Date
27 Nov 20196 years ago
Submission Deadline
1 Mar 2019Expired
Future Notice Date
Not specified
Award Date
2 Jun 20196 years ago
Contract Period
27 Jun 2019 - 27 Jun 2022 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
LEICESTERSHIRE COUNTY COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LEICESTER
Postcode
LE3 8RA
Post Town
Leicester
Country
England
Major Region (ITL 1)
TLF East Midlands (England)
Basic Region (ITL 2)
TLF2 Leicestershire, Rutland and Northamptonshire
Small Region (ITL 3)
TLF22 Leicestershire CC and Rutland
Delivery Location
TLF East Midlands (England)
Local Authority
Blaby
Electoral Ward
Glenfield Faire
Westminster Constituency
Mid Leicestershire

Supplier Information

Number of Suppliers
1
Supplier Name

UK SOFTWARE

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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