Tender

Access Control Upgrade - Supply & Installation

THE NATIONAL ARCHIVES

This public procurement record has 1 release in its history.

Tender

23 Dec 2024 at 12:10

Tender Notice
Summary of the contracting process

The National Archives is issuing an open tender for the "Access Control Upgrade - Supply & Installation" project. The procurement, categorised under office and computing machinery and installation services, pertains to upgrading door access controls at the 'Kew 1' and 'Kew 2' buildings in Kew, west London. This tender is in the active stage, with the submission of NDAs required by 5pm on 17th January 2025 and the tender closing on 31st January 2025. The contract is valued at £200,000 and will commence on 7th February 2025, with all work to be completed by 31st March 2025. The scope includes the removal and installation of proximity readers and PCB controllers, integrating them with the existing system, ensuring the building remains operational throughout the process.

This tender offers substantial opportunities for businesses specialising in access control systems and installation services. Small and medium-sized enterprises (SMEs) are particularly encouraged to bid, presenting a lucrative growth opportunity through participation in a high-value, public sector contract. Companies with expertise in security systems, technology installations, and working within operational public buildings will find this tender aligns well with their capabilities. Successful completion of this project could bolster a company's portfolio and enhance credibility in the public sector procurement market.

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Notice Information

Notice Title

Access Control Upgrade - Supply & Installation

Notice Description

The National Archives is undertaking a programme of upgrades to its door access controls. The controls are fitted to internal restricted/staff areas of its 'Kew 1' and 'Kew 2' buildings in Kew, west London. The scope of the contract being tendered is to supply and install door access controls (proximity readers and PCB controllers) plus associated software to integrate with the existing access control system. The installation activities will comprise the following: a) Removal of existing Equipment/ Controllers/ Readers b) Installation of new Equipment/ Controllers/ Readers c) Removal of redundant Equipment/ Controllers/ Readers The National Archives requires all the new Equipment/ Controllers/ Readers being supplied under this contract to be delivered on site by March 31st 2025 at the latest. The completion of all installation activities should be completed as close to March 31st 2025 as possible. This contract will include working in and around a public building. The building is open to the public 9am-5pm, Wednesday, Friday, and Saturday, 9am-7pm Tuesday and Thursday, and 11am - 4pm for the first Sunday of each month. The building must remain operational throughout the contract duration, including Monday when staff will be on site. Tender packs will be issued to potential bidders upon receipt of a completed NDA (Non-Disclosure Agreement), which must be sent to procurement@nationalarchives.gov.uk. These NDAs must be received by 5pm on January 17th, 2025. The NDA document is attached to this tender notice.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-0d44db4d-0a67-4c7b-844e-6c90022e73be
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/de506db2-6d66-4b87-9bf5-6d1aa36cdab4
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Open procedure (above threshold)
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

30 - Office and computing machinery, equipment and supplies except furniture and software packages

51 - Installation services (except software)

CPV Codes

30000000 - Office and computing machinery, equipment and supplies except furniture and software packages

51000000 - Installation services (except software)

Notice Value(s)

Tender Value
£200,000 £100K-£500K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
23 Dec 20241 years ago
Submission Deadline
31 Jan 2025Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
7 Feb 2025 - 31 Mar 2025 1-6 months
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
THE NATIONAL ARCHIVES
Contact Name
Not specified
Contact Email
procurement@nationalarchives.gov.uk
Contact Phone
Not specified

Buyer Location

Locality
RICHMOND
Postcode
TW9 4DU
Post Town
Twickenham
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI7 Outer London - West and North West
Small Region (ITL 3)
TLI75 Hounslow and Richmond upon Thames
Delivery Location
Not specified
Local Authority
Richmond upon Thames
Electoral Ward
Kew
Westminster Constituency
Richmond Park

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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