Award

e-Portfolio Licences for L&D Team

WARWICKSHIRE POLICE

This public procurement record has 1 release in its history.

Award

12 Jan 2026 at 14:55

Award Notice
Summary of the contracting process

The Police & Crime Commissioner for Warwickshire has awarded a contract to Onefile Limited for e-Portfolio Licences, to be utilised by the Learning & Development team at Warwickshire Police. This procurement, categorised under software package and information systems (CPV code 48000000), facilitates the continuation of ePorfolio/LMS access for Warwickshire Police, supporting officer training and promotion activities. The contract was awarded on 19th December 2025 and will commence on 1st January 2026, running until 31st December 2027. Originating from a procurement process identified as a call-off from the Crown Commercial Services G Cloud 14 framework agreement, this selective procurement method complies with PCRs 2015. The contract has an annual value of £15,969 plus VAT, with the entire contract value amounting to £47,907 including potential extensions for a third year. The region relevant to this award is the West Midlands, United Kingdom.

This contract presents significant business opportunities, particularly for small and medium enterprises (SMEs) and entities involved in cloud-based software solutions. Businesses specialising in software package implementations in public sector environments, specifically within the realm of educational and developmental tools, would find this contract especially suited to their capabilities. Firms experienced in framework agreements and adept at delivering cloud software services can leverage this opportunity to enhance their market presence and showcase their technological innovations to key stakeholders, such as Warwickshire Police and rather similar public sector bodies across the UK.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Start Free Trial Book a Demo
All Features Pricing

Notice Information

Notice Title

e-Portfolio Licences for L&D Team

Notice Description

The Police & Crime Commissioner for Warwickshire has awarded a contract to continue access to ePorfolio/LMS for Warwickshire Police's Learning & Development team to utilise with officers progressing through Student courses or Promotion activities. This was a direct award via Crown Commercial Services G Cloud 14 framework reference RM1557.14 Lot 2 Cloud Software and is therefore compliant under PCRs 2015. The contract has an annual value of PS15,969 plus VAT. The initial term for the contract is 2 years with an option to extend for a further year at the authority's discretion.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-0d59b057-8734-458c-91fe-72f4e9cc43c8
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/7f3a9b27-1e1b-4754-a054-0ada263bda0a
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Framework
Procurement Category
Goods
Procurement Method
Selective
Procurement Method Details
Call-off from a framework agreement
Tender Suitability
SME, VCSE
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48000000 - Software package and information systems

Notice Value(s)

Tender Value
£47,907 Under £100K
Lots Value
Not specified
Awards Value
£31,938 Under £100K
Contracts Value
Not specified

Notice Dates

Publication Date
12 Jan 20261 months ago
Submission Deadline
24 Nov 2025Expired
Future Notice Date
Not specified
Award Date
19 Dec 20252 months ago
Contract Period
1 Jan 2026 - 31 Dec 2027 1-2 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
WARWICKSHIRE POLICE
Contact Name
Not specified
Contact Email
procurement@warwickshire.police.uk
Contact Phone
Not specified

Buyer Location

Locality
WARWICK
Postcode
CV35 7QB
Post Town
Coventry
Country
England
Major Region (ITL 1)
TLG West Midlands (England)
Basic Region (ITL 2)
TLG1 Herefordshire, Worcestershire and Warwickshire
Small Region (ITL 3)
TLG13 Warwickshire CC
Delivery Location
TLG West Midlands (England)
Local Authority
Warwick
Electoral Ward
Warwick All Saints & Woodloes
Westminster Constituency
Warwick and Leamington

Supplier Information

Number of Suppliers
1
Supplier Name

ONEFILE

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-b5fd17-0d59b057-8734-458c-91fe-72f4e9cc43c8-2026-01-12T14:55:33Z",
    "date": "2026-01-12T14:55:33Z",
    "ocid": "ocds-b5fd17-0d59b057-8734-458c-91fe-72f4e9cc43c8",
    "language": "en",
    "initiationType": "tender",
    "tender": {
        "id": "WP25-0136",
        "title": "e-Portfolio Licences for L&D Team",
        "description": "The Police & Crime Commissioner for Warwickshire has awarded a contract to continue access to ePorfolio/LMS for Warwickshire Police's Learning & Development team to utilise with officers progressing through Student courses or Promotion activities. This was a direct award via Crown Commercial Services G Cloud 14 framework reference RM1557.14 Lot 2 Cloud Software and is therefore compliant under PCRs 2015. The contract has an annual value of PS15,969 plus VAT. The initial term for the contract is 2 years with an option to extend for a further year at the authority's discretion.",
        "status": "complete",
        "classification": {
            "scheme": "CPV",
            "id": "48000000",
            "description": "Software package and information systems"
        },
        "items": [
            {
                "id": "1",
                "deliveryAddresses": [
                    {
                        "region": "West Midlands",
                        "countryName": "United Kingdom"
                    }
                ]
            }
        ],
        "minValue": {
            "amount": 31938,
            "currency": "GBP"
        },
        "value": {
            "amount": 47907,
            "currency": "GBP"
        },
        "procurementMethod": "selective",
        "procurementMethodDetails": "Call-off from a framework agreement",
        "tenderPeriod": {
            "endDate": "2025-11-24T17:00:00Z"
        },
        "contractPeriod": {
            "startDate": "2026-01-01T00:00:00Z",
            "endDate": "2027-12-31T23:59:59Z"
        },
        "suitability": {
            "sme": true,
            "vcse": true
        },
        "mainProcurementCategory": "goods"
    },
    "parties": [
        {
            "id": "GB-SRS-sid4gov.cabinetoffice.gov.uk/nAGk82Ar",
            "name": "Warwickshire Police",
            "identifier": {
                "legalName": "Warwickshire Police",
                "scheme": "GB-SRS",
                "id": "sid4gov.cabinetoffice.gov.uk/nAGk82Ar"
            },
            "address": {
                "streetAddress": "LEEK WOOTTON",
                "locality": "WARWICK",
                "postalCode": "CV357QB",
                "countryName": "England"
            },
            "contactPoint": {
                "email": "procurement@warwickshire.police.uk"
            },
            "roles": [
                "buyer"
            ]
        },
        {
            "id": "GB-COH-04404879",
            "name": "Onefile Limited",
            "identifier": {
                "legalName": "Onefile Limited",
                "scheme": "GB-COH",
                "id": "04404879"
            },
            "address": {
                "streetAddress": "6th Floor Corner Block Quay Street Manchester M3 3HN"
            },
            "details": {
                "scale": "sme",
                "vcse": false
            },
            "roles": [
                "supplier"
            ]
        }
    ],
    "buyer": {
        "id": "GB-SRS-sid4gov.cabinetoffice.gov.uk/nAGk82Ar",
        "name": "Warwickshire Police"
    },
    "awards": [
        {
            "id": "ocds-b5fd17-0d59b057-8734-458c-91fe-72f4e9cc43c8-1",
            "status": "active",
            "date": "2025-12-19T00:00:00Z",
            "datePublished": "2026-01-12T14:55:33Z",
            "value": {
                "amount": 31938,
                "currency": "GBP"
            },
            "suppliers": [
                {
                    "id": "GB-COH-04404879",
                    "name": "Onefile Limited"
                }
            ],
            "contractPeriod": {
                "startDate": "2026-01-01T00:00:00Z",
                "endDate": "2027-12-31T23:59:59Z"
            },
            "documents": [
                {
                    "id": "1",
                    "documentType": "awardNotice",
                    "description": "Awarded contract notice on Contracts Finder",
                    "url": "https://www.contractsfinder.service.gov.uk/Notice/7f3a9b27-1e1b-4754-a054-0ada263bda0a",
                    "datePublished": "2026-01-12T14:55:33Z",
                    "format": "text/html",
                    "language": "en"
                }
            ]
        }
    ]
}