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E-payslip/P60/P45 Service Provision - AWARD

Buckinghamshire Council

This public procurement record has 2 releases in its history.

AwardUpdate

08 Oct 2026 at 12:36

Award Notice
Award

08 Oct 2026 at 12:29

Award Notice
Summary of the contracting process

Buckinghamshire Council buys an online payroll-document service for its school and service employees. The supplier provides electronic payslips, P60s and P45s, and produces printed versions where required. This is a business-to-government payroll communications service, with electronic publishing software as the associated classification (CPV 48312000). The buyer is Buckinghamshire Council, based in Aylesbury. Delivery is identified at the council’s Aylesbury postcode and is also described as covering the United Kingdom and a wide range of other locations, including Europe, the Channel Islands, the Isle of Man, British Overseas Territories and the rest of the world.

The procurement is complete and awarded to Datagraphic Ltd. The award date was 30 April 2026, and the contract period runs from 30 April 2026 to 29 April 2028. The stated award value is £0, so no priced contract value can be inferred from the published figure. The tender deadline was 19 April 2026. The requirement was procured as a services contract using a method described as “Other”; the data does not give a more specific procedure or evaluation basis. The tender record marks the opportunity as unsuitable for SMEs and voluntary, community or social enterprises. One award is recorded, to a single supplier; no lot breakdown is recorded.

For suppliers of payroll communication and document production services, this award demonstrates Buckinghamshire Council’s demand for a combined digital and print service for employee tax and pay documents. A credible competitor would need to deliver secure, dependable online access to payslips, P60s and P45s for both council service and school employees, alongside the ability to produce and distribute printed documentation when needed. The buyer’s stated SME and VCSE suitability flags indicate that this requirement was not considered suitable for those supplier types in this procurement. The selected provider is a specialist document-services supplier, suggesting that relevant experience in payroll outputs and the operational capacity to handle employee communications at council-wide scale would be important when this specific requirement returns to market.

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Notice Information

Notice Title

E-payslip/P60/P45 Service Provision - AWARD

Notice Description

Provision of online payslips, P60s and P45s for Council School and Service Employees and production of printed documentation where required.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-0e711a57-9883-492c-aaed-07e7a6fdae49
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/764db377-78b8-4dee-854c-7947c1536baf
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Other -
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48312000 - Electronic publishing software package

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
8 Oct 20262 weeks ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
30 Apr 20265 months ago
Contract Period
30 Apr 2026 - 29 Apr 2028 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Buckinghamshire Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
AYLESBURY
Postcode
HP19 8FF
Postcode Area
Hemel Hempstead
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ1 Berkshire, Buckinghamshire and Oxfordshire
Small Region (ITL 3)
TLJ13 Buckinghamshire
Delivery Location
Not specified
Local Authority
Buckinghamshire
Electoral Ward
Aylesbury North West
Westminster Constituency
Aylesbury

Supplier Information

Number of Suppliers
1
Supplier Name

DATAGRAPHIC LIMITED

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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