Award

Ask AI about this notice

Summarise, research or assess it with AI

View Markdown

Share this notice

Send this contract to a colleague

Applicant Tracking System & DBS

KINGSTON AND RICHMOND UNIVERSITY NHS FOUNDATION TRUST

This public procurement record has 2 releases in its history.

Award

11 Jun 2026 at 14:49

Award Notice
Award

11 Jun 2026 at 14:47

Award Notice
Summary of the contracting process

The procurement process led by Kingston and Richmond University NHS Foundation Trust involved the complete award of a contract for an Applicant Tracking System with integrated DBS functionality. This contract, classified under the IT software package category, is situated in London, United Kingdom, with a primary focus on services. The procurement used a selective method through a call-off from a framework agreement. The tender stage is now complete, with the contract awarded on 28th May 2026. The contract period commences on 1st July 2026 and extends until 30th June 2028, with a total value of £133,300 and the option to extend by one year. The specific delivery location is KT2 7QB, London.

This tender offers substantial opportunities for large-scale businesses specialising in IT software development and integrated systems solutions, particularly those experienced in servicing NHS or similar large institutional clients. With the contract covering essential back-office operations for the Trust, suitable businesses stand to benefit from both the financial scale and strategic relationship-building this contract entails. The involved procurement method, leveraging a framework agreement, implies preparedness amongst suppliers to engage with pre-established public sector frameworks, offering room for business growth and expansion in this industry sector.

How relevant is this notice?

Notice Information

Notice Title

Applicant Tracking System & DBS

Notice Description

Provision of an applicant tracking system with integrated DBS functionality. Contract for 2 years with an option to extend for a further 1 year. Value includes annual system fees and the estimate charges for DBS over the maximum period of 3 years. Additional information: Framework RM6285 Back Office Software 2

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-0e97655a-0e01-486f-817a-56c63939969a
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/c0f26fa0-ad66-4f4f-a820-d0c678b4b0f1
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Call-off from a framework agreement
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48517000 - IT software package

Notice Value(s)

Tender Value
£133,300 £100K-£500K
Lots Value
Not specified
Awards Value
£200,000 £100K-£500K
Contracts Value
Not specified

Notice Dates

Publication Date
11 Jun 20262 weeks ago
Submission Deadline
1 Jun 2026Expired
Future Notice Date
Not specified
Award Date
27 May 20261 months ago
Contract Period
30 Jun 2026 - 30 Jun 2028 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
KINGSTON AND RICHMOND UNIVERSITY NHS FOUNDATION TRUST
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LONDON
Postcode
SW17 0QT
Post Town
South West London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI3 Inner London - West
Small Region (ITL 3)
TLI34 Wandsworth
Delivery Location
TLI London
Local Authority
Wandsworth
Electoral Ward
Tooting Broadway
Westminster Constituency
Tooting

Supplier Information

Number of Suppliers
1
Supplier Name

CIVICA

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

JSON Markdown

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-b5fd17-0e97655a-0e01-486f-817a-56c63939969a-2026-06-11T15:49:00+01:00",
    "date": "2026-06-11T15:49:00+01:00",
    "ocid": "ocds-b5fd17-0e97655a-0e01-486f-817a-56c63939969a",
    "language": "en",
    "initiationType": "tender",
    "tender": {
        "id": "CF-3556900D0O000000rwimUAA",
        "title": "Applicant Tracking System & DBS",
        "description": "Provision of an applicant tracking system with integrated DBS functionality. Contract for 2 years with an option to extend for a further 1 year. Value includes annual system fees and the estimate charges for DBS over the maximum period of 3 years. Additional information: Framework RM6285 Back Office Software 2",
        "status": "complete",
        "classification": {
            "scheme": "CPV",
            "id": "48517000",
            "description": "IT software package"
        },
        "items": [
            {
                "id": "1",
                "deliveryAddresses": [
                    {
                        "postalCode": "KT2 7QB"
                    },
                    {
                        "region": "London",
                        "countryName": "United Kingdom"
                    },
                    {
                        "postalCode": "KT2 7QB"
                    },
                    {
                        "region": "London",
                        "countryName": "United Kingdom"
                    }
                ]
            }
        ],
        "value": {
            "amount": 133300,
            "currency": "GBP"
        },
        "procurementMethod": "selective",
        "procurementMethodDetails": "Call-off from a framework agreement",
        "tenderPeriod": {
            "endDate": "2026-06-01T12:00:00+01:00"
        },
        "contractPeriod": {
            "startDate": "2026-07-01T00:00:00+01:00",
            "endDate": "2028-06-30T23:59:59+01:00"
        },
        "suitability": {
            "sme": false,
            "vcse": false
        },
        "mainProcurementCategory": "services"
    },
    "parties": [
        {
            "id": "GB-CFS-335471",
            "name": "Kingston and Richmond University NHS Foundation Trust",
            "identifier": {
                "legalName": "Kingston and Richmond University NHS Foundation Trust"
            },
            "address": {
                "streetAddress": "Blackshaw Road",
                "locality": "London",
                "postalCode": "SW17 0QT",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "name": "Kitty Whitehead",
                "email": "HRPSProcurement@stgeorges.nhs.uk"
            },
            "roles": [
                "buyer"
            ]
        },
        {
            "id": "GB-CFS-268664",
            "name": "CIVICA UK LIMITED",
            "identifier": {
                "legalName": "CIVICA UK LIMITED"
            },
            "address": {
                "streetAddress": "Southbank Central, 30 Stamford Street SE1 9LQ"
            },
            "details": {
                "scale": "large"
            },
            "roles": [
                "supplier"
            ]
        }
    ],
    "buyer": {
        "id": "GB-CFS-335471",
        "name": "Kingston and Richmond University NHS Foundation Trust"
    },
    "awards": [
        {
            "id": "ocds-b5fd17-0e97655a-0e01-486f-817a-56c63939969a-1",
            "status": "active",
            "date": "2026-05-28T00:00:00+01:00",
            "datePublished": "2026-06-11T15:47:01+01:00",
            "value": {
                "amount": 200000,
                "currency": "GBP"
            },
            "suppliers": [
                {
                    "id": "GB-CFS-268664",
                    "name": "CIVICA UK LIMITED"
                }
            ],
            "contractPeriod": {
                "startDate": "2026-07-01T00:00:00+01:00",
                "endDate": "2028-06-30T23:59:59+01:00"
            },
            "documents": [
                {
                    "id": "1",
                    "documentType": "awardNotice",
                    "description": "Awarded contract notice on Contracts Finder",
                    "url": "https://www.contractsfinder.service.gov.uk/Notice/e65caca0-08d5-44d8-a80d-72f2d5a6e22a",
                    "datePublished": "2026-06-11T15:47:01+01:00",
                    "format": "text/html",
                    "language": "en"
                }
            ]
        },
        {
            "id": "ocds-b5fd17-0e97655a-0e01-486f-817a-56c63939969a-2",
            "status": "active",
            "date": "2026-05-28T00:00:00+01:00",
            "datePublished": "2026-06-11T15:49:00+01:00",
            "value": {
                "amount": 200000,
                "currency": "GBP"
            },
            "suppliers": [
                {
                    "id": "GB-CFS-268664",
                    "name": "CIVICA UK LIMITED"
                }
            ],
            "contractPeriod": {
                "startDate": "2026-07-01T00:00:00+01:00",
                "endDate": "2028-06-30T23:59:59+01:00"
            },
            "documents": [
                {
                    "id": "2",
                    "documentType": "awardNotice",
                    "description": "Awarded contract notice on Contracts Finder",
                    "url": "https://www.contractsfinder.service.gov.uk/Notice/c0f26fa0-ad66-4f4f-a820-d0c678b4b0f1",
                    "datePublished": "2026-06-11T15:49:00+01:00",
                    "format": "text/html",
                    "language": "en"
                }
            ]
        }
    ]
}