Planning

Defence Equipment Engineering and Asset Management System (DEEAMS) Industry Day

MINISTRY OF DEFENCE

This public procurement record has 1 release in its history.

Planning

26 Oct 2022 at 11:47

Market Engagement Notice
Summary of the contracting process

The Ministry of Defence is planning the Defence Equipment Engineering and Asset Management System (DEEAMS) Industry Day. The procurement process aims to award a contract for a new Defence Equipment Engineering and Asset Management System. The Industry Day is scheduled for Wednesday, November 23rd, with engagement ending on November 23rd. The event will take place at The Concorde Room, BAWA Healthcare & Leisure, Bristol, BS34 7RG. The DEEAMS system seeks a Systems Integrator to deliver an Engineering Through Life Support capability. The role requires a focus on systems integration, commercial off-the-shelf software configuration, training package delivery, and incremental deployment support over three releases.

This tender process for the DEEAMS Industry Day presents opportunities for businesses interested in providing systems integration services and software solutions to defence organisations. Suppliers with expertise in Engineering Through Life Support capabilities, IT application rationalisation, data migration, system acceptance, and assurance are well-suited to compete for this contract. The Ministry of Defence is particularly seeking a Systems Integrator proficient in managing complex IT projects within the defence sector and capable of collaborating with various stakeholders across the Defence Support Network to deliver a pan-Defence capability.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Start Free Trial Book a Demo
All Features Pricing

Notice Information

Notice Title

Defence Equipment Engineering and Asset Management System (DEEAMS) Industry Day

Notice Description

1. Description The DES Digital delivery team within Defence Equipment and Support (DE&S) is preparing to initiate a competitive procurement process to award a contract for a new Defence Equipment Engineering and Asset Management System (DEEAMS). As part of this process, an Industry Day will be held Wednesday November 23rd. For full information, see Additional Information Field. DEEAMSs will provide a pan-Defence Engineering Through Life Support (ETLS) capability. It will rationalise the existing fragmented IT application landscape not only replacing the 3-core domain Equipment & Asset & Management Systems (JAMES, UMMS, Goldesp) but also a substantial number (20+) of bespoke applications and paper-based systems. DEEAMS will address a significant scope of activity within Defence Support specifically Engineering and Equipment Support, which includes Maintenance & Repair, Engineering Planning, Obsolescence, Technical Information, Safety Management, enhancing and expanding the capabilities of the current Equipment & Asset Management (E&AM) applications. These activities are serviced by more than 100,000 users across the Defence Support Network comprising MoD, Civil Servants, and Industry partners. The DEEAMS procurement seeks a Systems Integrator (SI) to deliver an ETLS capability configured from Commercial Off The Shelf (COTS) software. The SI will manage the introduction of the solution into service including data migration from legacy systems, integration with other MOD systems, DEEAMS system acceptance and assurance. The SI will also deliver a core basic training package for further development by a third party. Support is required during the incremental deployment of the solution over three releases (excluding help desk support, which will be provided by Defence Digital) and for one year following delivery of the final release, including the handover of appropriate data and knowledge transfer to facilitate downstream support by a third party. It should be noted that this contract will cover the initial licencing of the software for the duration of the SI contract. The role of the SI will effectively cease at this point, and the Authority will provide training and subsequent In-Service support (including licencing & change management) for the system via alternative arrangements. The contract excludes any user devices, which are to be covered under separate arrangements. Additional information: 2. Industry Day. Prior to initiating the procurement, it is confirmed that the Authority intends to hold an Industry Day on Wednesday, 23 November 2022. The event location is The Concorde Room, BAWA Healthcare & Leisure, 589 Southmead Road, Filton, Bristol, BS34 7RG. Attendance is by application only and the details of that process are in the following paragraphs. The purpose of the industry day is principally to brief the DEEAMS requirement, without commitment at this stage, and to: - Update suppliers on the developments the BMfS programme (change to strategy and approach). - Ensure that the DEEAMS requirement is understood - Articulate the DEEAM project timelines - Explain our approach to Tender evaluation - Solicit feedback from suppliers on of various areas of the project The MOD is not expecting suppliers to present any information about their potential solutions at the Industry Day. The day will provide important information about DEEAMS and its global operational context, provide some high-level information on the key engineering and asset management processes, the principal system design requirements, and the commercial roadmap. Copies of the slides will be published after the event on www.contracts.mod.uk under the DEEAMS Opportunities Notice for those suppliers that are unable to attend the Industry Day. To apply for the Industry Day, could you please provide us with your responses by the close of Wednesday 16 November 2022. These should be provided by e-mail to James at DESDIGITAL-DEEAMSMailbox@mod.gov.uk Please provide the following details: o Company name o First Name, Initial(s), Family Name of attendees o Prime point of contact name and email address You may nominate up to two attendees. Based on the level of interest, space may be limited to 1 person; if so, your first nominated person will be the one selected to attend. Last date for nominations will be Wednesday 16 November 2022. Please note that non-participation in either the Industry Day shall not prevent any supplier from subsequently expressing an interest in responding to the Contract Notice and PQQ. A full list of industry attendees and their e-mails will be provided to you in the registration pack. 3. Further Information. Any questions related to the DEEAMS project should also be directed to Nick at DESDIGITAL-DEEAMSMailbox@mod.gov.uk You must not take this announcement to mean confirmation that MOD shall award a contract for this requirement. The MOD is publishing this announcement without any commitment to issue a tender or place a contract. Accordingly, any expenditure, work or effort undertaken before contract award is a matter solely for the commercial judgement of potential suppliers.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-0f0e9593-29c5-41be-ba0c-d9497adb9cc4
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/816b7966-74e7-4871-97a1-756a4fc3f981
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
Market Engagement Notice
Procurement Type
Standard
Procurement Category
Not specified
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

72 - IT services: consulting, software development, Internet and support

CPV Codes

72321000 - Added-value database services

72322000 - Data management services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
26 Oct 20223 years ago
Submission Deadline
Not specified
Future Notice Date
23 Nov 2022Expired
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
MINISTRY OF DEFENCE
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
BRISTOL
Postcode
BS34 8JH
Post Town
Bristol
Country
England
Major Region (ITL 1)
TLK South West (England)
Basic Region (ITL 2)
TLK5 West of England
Small Region (ITL 3)
TLK52 Bath & North East Somerset and South Gloucestershire
Delivery Location
Not specified
Local Authority
South Gloucestershire
Electoral Ward
Stoke Park & Cheswick
Westminster Constituency
Filton and Bradley Stoke

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-b5fd17-0f0e9593-29c5-41be-ba0c-d9497adb9cc4-2022-10-26T12:47:33+01:00",
    "date": "2022-10-26T12:47:33+01:00",
    "ocid": "ocds-b5fd17-0f0e9593-29c5-41be-ba0c-d9497adb9cc4",
    "language": "en",
    "initiationType": "tender",
    "title": "Defence Equipment Engineering and Asset Management System (DEEAMS) Industry Day",
    "planning": {
        "milestones": [
            {
                "id": "1",
                "title": "Engagement end date",
                "type": "engagement",
                "dueDate": "2022-11-23T23:59:59Z"
            }
        ],
        "documents": [
            {
                "id": "1",
                "documentType": "marketEngagementNotice",
                "description": "Early engagement notice on Contracts Finder",
                "url": "https://www.contractsfinder.service.gov.uk/Notice/816b7966-74e7-4871-97a1-756a4fc3f981",
                "datePublished": "2022-10-26T12:47:33+01:00",
                "format": "text/html",
                "language": "en"
            }
        ]
    },
    "tender": {
        "id": "tender_333414/1117563",
        "title": "Defence Equipment Engineering and Asset Management System (DEEAMS) Industry Day",
        "description": "1. Description The DES Digital delivery team within Defence Equipment and Support (DE&S) is preparing to initiate a competitive procurement process to award a contract for a new Defence Equipment Engineering and Asset Management System (DEEAMS). As part of this process, an Industry Day will be held Wednesday November 23rd. For full information, see Additional Information Field. DEEAMSs will provide a pan-Defence Engineering Through Life Support (ETLS) capability. It will rationalise the existing fragmented IT application landscape not only replacing the 3-core domain Equipment & Asset & Management Systems (JAMES, UMMS, Goldesp) but also a substantial number (20+) of bespoke applications and paper-based systems. DEEAMS will address a significant scope of activity within Defence Support specifically Engineering and Equipment Support, which includes Maintenance & Repair, Engineering Planning, Obsolescence, Technical Information, Safety Management, enhancing and expanding the capabilities of the current Equipment & Asset Management (E&AM) applications. These activities are serviced by more than 100,000 users across the Defence Support Network comprising MoD, Civil Servants, and Industry partners. The DEEAMS procurement seeks a Systems Integrator (SI) to deliver an ETLS capability configured from Commercial Off The Shelf (COTS) software. The SI will manage the introduction of the solution into service including data migration from legacy systems, integration with other MOD systems, DEEAMS system acceptance and assurance. The SI will also deliver a core basic training package for further development by a third party. Support is required during the incremental deployment of the solution over three releases (excluding help desk support, which will be provided by Defence Digital) and for one year following delivery of the final release, including the handover of appropriate data and knowledge transfer to facilitate downstream support by a third party. It should be noted that this contract will cover the initial licencing of the software for the duration of the SI contract. The role of the SI will effectively cease at this point, and the Authority will provide training and subsequent In-Service support (including licencing & change management) for the system via alternative arrangements. The contract excludes any user devices, which are to be covered under separate arrangements. Additional information: 2. Industry Day. Prior to initiating the procurement, it is confirmed that the Authority intends to hold an Industry Day on Wednesday, 23 November 2022. The event location is The Concorde Room, BAWA Healthcare & Leisure, 589 Southmead Road, Filton, Bristol, BS34 7RG. Attendance is by application only and the details of that process are in the following paragraphs. The purpose of the industry day is principally to brief the DEEAMS requirement, without commitment at this stage, and to: - Update suppliers on the developments the BMfS programme (change to strategy and approach). - Ensure that the DEEAMS requirement is understood - Articulate the DEEAM project timelines - Explain our approach to Tender evaluation - Solicit feedback from suppliers on of various areas of the project The MOD is not expecting suppliers to present any information about their potential solutions at the Industry Day. The day will provide important information about DEEAMS and its global operational context, provide some high-level information on the key engineering and asset management processes, the principal system design requirements, and the commercial roadmap. Copies of the slides will be published after the event on www.contracts.mod.uk under the DEEAMS Opportunities Notice for those suppliers that are unable to attend the Industry Day. To apply for the Industry Day, could you please provide us with your responses by the close of Wednesday 16 November 2022. These should be provided by e-mail to James at DESDIGITAL-DEEAMSMailbox@mod.gov.uk Please provide the following details: o Company name o First Name, Initial(s), Family Name of attendees o Prime point of contact name and email address You may nominate up to two attendees. Based on the level of interest, space may be limited to 1 person; if so, your first nominated person will be the one selected to attend. Last date for nominations will be Wednesday 16 November 2022. Please note that non-participation in either the Industry Day shall not prevent any supplier from subsequently expressing an interest in responding to the Contract Notice and PQQ. A full list of industry attendees and their e-mails will be provided to you in the registration pack. 3. Further Information. Any questions related to the DEEAMS project should also be directed to Nick at DESDIGITAL-DEEAMSMailbox@mod.gov.uk You must not take this announcement to mean confirmation that MOD shall award a contract for this requirement. The MOD is publishing this announcement without any commitment to issue a tender or place a contract. Accordingly, any expenditure, work or effort undertaken before contract award is a matter solely for the commercial judgement of potential suppliers.",
        "status": "planning",
        "classification": {
            "scheme": "CPV",
            "id": "72321000",
            "description": "Added-value database services"
        },
        "additionalClassifications": [
            {
                "scheme": "CPV",
                "id": "72322000",
                "description": "Data management services"
            }
        ],
        "items": [
            {
                "id": "1",
                "deliveryAddresses": [
                    {
                        "postalCode": "BS34 8JH"
                    },
                    {
                        "countryName": "British Oversea Territories"
                    },
                    {
                        "countryName": "Channel Islands"
                    },
                    {
                        "countryName": "Europe"
                    },
                    {
                        "countryName": "Isle of Man"
                    },
                    {
                        "countryName": "Rest of the World"
                    },
                    {
                        "countryName": "United Kingdom"
                    }
                ]
            }
        ],
        "suitability": {
            "sme": false,
            "vcse": false
        }
    },
    "parties": [
        {
            "id": "GB-CFS-225249",
            "name": "Ministry of Defence",
            "identifier": {
                "legalName": "Ministry of Defence"
            },
            "address": {
                "streetAddress": "MOD Abbey Wood, Elm 3b, #4342",
                "locality": "Bristol",
                "postalCode": "BS34 8JH",
                "countryName": "England"
            },
            "contactPoint": {
                "name": "James Clarke",
                "email": "DESDIGITAL-DEEAMSMailbox@mod.gov.uk"
            },
            "roles": [
                "buyer"
            ]
        }
    ],
    "buyer": {
        "id": "GB-CFS-225249",
        "name": "Ministry of Defence"
    }
}