Award

GEP Academies ~ Tender for Catering Services.

THE LITMUS PARTNERSHIP LTD

This public procurement record has 2 releases in its history.

Award

05 Jul 2018 at 09:23

Award Notice
Tender

09 Oct 2017 at 16:20

Tender Notice
Summary of the contracting process

The procurement process pertains to a tender for catering services from The Litmus Partnership Ltd, a contracting authority representing GEP Academies, located in Guildford, England. This tender is classified under school catering services and aims to supply catering across four primary schools within the Guildford Education Partnership. The contract is set for a duration of three years, commencing on 1st April 2018 and concluding on 31st March 2021, with a possible extension for two additional years. The procurement method employed is selective, following a restricted procedure, and the deadline for submission of the Selection Questionnaire was 10th November 2017.

This tender offers significant opportunities for businesses specialising in catering services, particularly those focused on innovative and healthy food options tailored for school environments. Companies that can demonstrate experience with fresh, locally sourced ingredients and possess the capability to meet dietary requirements for a diverse student population will be well-positioned to compete. Additionally, small and medium enterprises (SMEs) are encouraged to consider this opportunity due to the contracting authority's openness to innovative approaches and commitment to value for money, rather than solely the lowest bid.

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Notice Information

Notice Title

GEP Academies ~ Tender for Catering Services.

Notice Description

The successful Supplier will be required to provide catering services for GEP Academies at the following schools: - Boxgrove Primary School; - Guildford Grove Primary School; - Loseley Fields Primary; - Sandfield Primary School. The Guildford Education Partnership (GEP Academies) was formed in September 2013 from the Multi Academy Trust set up by George Abbot School and Boxgrove Primary School. On 1.9.2014, both Kings College, Guildford and Sandfield Primary School joined GEP with Fullbrook School. Guildford Grove and Loseley Fields Primary School became a member of the Guildford Education Partnership on 1.11.2016. The group would be looking at harmonising the catering contract across all of the member schools and the number of schools within the groups is looking to grow significantly through the life of the contract. The tender project is seeking to appoint a Supplier whose initiative and innovation will be welcomed for the provision of service within the existing facilities for the four Primary schools the 1 635 Students on roll, with a focus on exciting new food concepts to satisfy a wide range of pupil tastes and dietary requirements. The Client would wish the successful Supplier to review the current range of services offered and make recommendations accordingly. The contract being tendered is for three years in duration from 1.4.2018 to 31.3.2021 plus 2 and will operate as a guaranteed performance contract, with the successful Supplier offering the Client a guaranteed return / cost per annum for the provision of catering services. Sovereignty of the cash tariff is to remain with the Client for the duration of this contract. The academic year is based on a calendar of 195 days. 5 days are to be used for staff professional development which means that School will be open to receive students for the legal minimum of 190 days. The contract offered covers the scope for the provision of all catering services within the schools, which currently includes morning break, lunch, all hospitality and free issue requirements. Free School meals and hospitality will be charged based on consumption and at net food cost. Whilst the Client prioritises value for money as a key objective of the competitive tender process, the Client is not obliged to accept the lowest price. The Client expects the successful Supplier to enable the continued development of catering through the provision of an innovative, healthy food service, with fresh, seasonal, locally sourced ingredients being prepared on-site. The Client expects the successful tenderer to evidence, through their bid, how they shall support and complement its values and support the principles of Every Child Matters. Further information is provided in the SQ Documentation. Additional information: Interest in the selection process should be expressed via email only to pqq@litmuspartnership.co.uk clearly stating within this email which contract / notice you are referring to. Please also provide, as a minimum, a contact name, full company postal address and telephone number. The Selection Questionnaire and associated documents can be obtained at: http://www.litmuspartnership.co.uk/project/gep_academies The closing date for receipt of the Selection Questionnaire is 10.11.2017 (12:00). Suppliers are required to ensure that documents are obtained and returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk by the above closing date and time. Documents in respect of economic / financial standing (where indicated in the Selection Questionnaire) shall be returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk by the above closing date and time. It will be the Supplier's responsibility to obtain any necessary documents in order to submit a response by the closing date and time. The contracting authority reserves the right not to award any or part of the contract which is the subject of this Contract Notice and reserves the right to terminate the procurement process at any time. The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity. The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-10e901f5-e7f2-4bc3-9a79-3ca881f4674e
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/99fce52e-566e-421b-8d3c-f3a6ecc2ffd5
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Restricted procedure (above threshold)
Tender Suitability
SME
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

55 - Hotel, restaurant and retail trade services

CPV Codes

55524000 - School catering services

Notice Value(s)

Tender Value
£1,880,000 £1M-£10M
Lots Value
Not specified
Awards Value
£1,880,000 £1M-£10M
Contracts Value
Not specified

Notice Dates

Publication Date
5 Jul 20187 years ago
Submission Deadline
10 Nov 2017Expired
Future Notice Date
Not specified
Award Date
27 Feb 20187 years ago
Contract Period
31 Mar 2018 - 31 Mar 2023 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
THE LITMUS PARTNERSHIP LTD
Contact Name
The Litmus Partnership
Contact Email
pqq@litmuspartnership.co.uk
Contact Phone
Not specified

Buyer Location

Locality
GUILDFORD
Postcode
GU1 1XX
Post Town
Guildford
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ2 Surrey, East and West Sussex
Small Region (ITL 3)
TLJ25 West Surrey
Delivery Location
TLJ South East (England)
Local Authority
Guildford
Electoral Ward
Burpham
Westminster Constituency
Guildford

Supplier Information

Number of Suppliers
1
Supplier Name

ASPENS SERVICES

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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