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Provision of Election Registration and Management Software & House visiting Tablets 2026-2027

Bristol City Council

This public procurement record has 1 release in its history.

Award

31 Jul 2026 at 10:27

Award Notice
Summary of the contracting process

Bristol City Council procured election registration and management software together with tablets for house visits for the 2026–2027 period. The requirement is a public-sector software and information-systems service, covering the technology used to support electoral registration and associated house-visiting activity. The buyer is Bristol City Council, based at City Hall, College Green, Bristol. Delivery covers the United Kingdom, Europe, the Channel Islands, the Isle of Man, British Overseas Territories and the rest of the world. The requirement is therefore relevant to suppliers providing election or electoral-registration software, mobile data-collection equipment and related implementation or support services. The procurement is categorised as services, with the software element central to the requirement.

The procurement is complete and was awarded through an open procedure. The tender deadline was 17 July 2026 at 12:00. The contract was awarded to Civica UK Limited on 23 July 2026 for £45,888 including the stated contract value. The contract period runs from 1 October 2026 to 30 September 2027. Civica UK Limited is the selected supplier. The stated tender value and awarded value are both £45,888. The opportunity was assessed as unsuitable for small and medium-sized enterprises and for voluntary, community or social enterprises. The award is active, indicating that the supplier has been selected for delivery of the election registration and management software and house-visiting tablets requirement.

This award demonstrates a defined requirement from Bristol City Council for specialist electoral-registration technology combined with mobile hardware for house-visiting work. Suppliers most closely aligned to a future requirement would have an established election-management or electoral-registration software product, experience supporting public authorities, and the ability to provide and manage tablets used by visiting staff. Credible providers would also need to handle implementation, operational support, data security and reliable service delivery across the council’s stated geographical scope. The procurement’s assessment that the requirement was unsuitable for SMEs or voluntary, community and social enterprises suggests that scale, organisational capacity and relevant track record were important competitive factors. Larger technology suppliers with proven public-sector delivery capability are therefore the closest benchmark.

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Notice Information

Notice Title

Provision of Election Registration and Management Software & House visiting Tablets 2026-2027

Notice Description

Provision of Election Registration and Management Software & House visiting Tablets 2026-2027 XPRESS

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-10f5291a-48fb-4ed6-8539-a1c7e0a90fa5
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/8e083404-685f-4c2d-a1d9-2fd0fea85685
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48000000 - Software package and information systems

Notice Value(s)

Tender Value
£45,888 Under £100K
Lots Value
Not specified
Awards Value
£45,888 Under £100K
Contracts Value
Not specified

Notice Dates

Publication Date
31 Jul 20262 months ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
23 Jul 20262 months ago
Contract Period
1 Oct 2026 - 30 Sep 2027 6-12 months
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Bristol City Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
BRISTOL
Postcode
BS1 5TR
Postcode Area
Bristol
Country
England
Major Region (ITL 1)
TLK South West (England)
Basic Region (ITL 2)
TLK5 West of England
Small Region (ITL 3)
TLK51 Bristol, City of
Delivery Location
Not specified
Local Authority
Bristol, City of
Electoral Ward
Hotwells and Harbourside
Westminster Constituency
Bristol Central

Supplier Information

Number of Suppliers
1
Supplier Name

Civica UK Limited

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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