Tender

Finance and HR Solution

SWINDON BOROUGH COUNCIL

This public procurement record has 3 releases in its history.

TenderAmendment

26 Jul 2018 at 11:06

Tender Notice
TenderAmendment

13 Jul 2018 at 15:12

Tender Notice
Tender

29 Jun 2018 at 15:44

Tender Notice
Summary of the contracting process

The procurement process involves Swindon Borough Council seeking expressions of interest from qualified service providers for a cloud-hosted Finance and HR Solution. This open tender is currently in the planning stage, with submissions due by 6th August 2018. The contract, valued between £2,000,000 and £5,000,000, is expected to span a minimum of 6 years, starting from 8th October 2018, with options to extend up to a total of 12 years. Businesses interested in this opportunity should ensure they are registered with ProContract to access tender documents and submit their bid.

This tender presents significant growth opportunities for businesses specialising in finance, budget management, HR, payroll, and cloud software solutions. Companies that are well-suited to compete in this process would ideally have experience in delivering similar services to local authorities or educational institutions and should be prepared to offer a fixed price for the initial term, with subsequent pricing linked to inflation. Given the potential impact on a wide range of public sectors, providers of Software as a Service (SaaS) and those capable of robust ongoing support are particularly encouraged to participate.

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Notice Information

Notice Title

Finance and HR Solution

Notice Description

Swindon Borough Council invites expressions of interest from suitably qualified and experienced service providers for the provision of a cloud hosted Finance, Budget Management, HR, Payroll, Learning and Development, and Recruitment software solution to include deployment and ongoing support. The Council reserves the right to increase/decrease the hosting and software licences over the duration of the contract to match the Council's needs including any wholly owned subsidiaries, Schools & Academies in the Borough of Swindon, and potential shared services partners. No variant bids are accepted and only one bid per tenderer is acceptable. We intend to go to market for a 12 year contract - the actual composition to be an initial period 6 years with an option to extend for 1 +1 + 1 +1 + 1 + 1. We are looking for a fixed price for this initial term and a fixed price for Year 7 which will be subject to Consumer Price Index% based cap for future increases for years 8 to 12. Extention periods are subject to satisfactory performance and budget availability The estimated contract value for the initial 6 year term is PS2,000,000 to PS3,100,000 and PS3,200,000 to PS5,000,000 for a potential 12 year term, to include the cost of software procurement, annual subscription for Software as a Service, annual subscription for supply of a Hosting as a Service solution, and implementation partner. Please note that this project has been advertised on Tenders Electronic Daily (TED) Contract Notice reference 2018/S 124-282369 Contracts Finder/ other web portals, however, "Supplying the South West" Portal, https://www.supplyingthesouthwest.org.uk/ is the only portal that includes all the relevant documents required to respond to this opportunity, bearing Project Id: DN345028 To participate, Suppliers will need to Register as a Supplier with ProContract, www.supplyingthesouthwest.org.uk, then Register an Interest before obtaining access to the tender documents. In the event of difficulties registering as a supplier, please refer to the System Administrator Proactis support team ProContractSuppliers@proactis.com Tender Responses are required on be submitted no later than 6th August 2018, 1200hrs UK Local time viaProContract tender portal - https://www.supplyingthesouthwest.org.uk/ If you require any clarifications on the tender documents, please submit these in writing via Messaging in ProContract tender portal, including the project reference and title clearly in the Subject title, by 31st July 2018,1200 hrs UK Local time. The Council's responses to these clarification questions will be issued periodically via Messaging in ProContract tender portal. No Tender submissions will be considered without completing the tender documents in full including attachments and returning them in alignment with the instructions within the tender documents.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-111a3941-8b0f-42ac-81c6-2b3d56dd35e3
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/366b5087-d0a2-4104-8236-50e784abda6d
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48190000 - Educational software package

48220000 - Internet and intranet software package

48400000 - Business transaction and personal business software package

48600000 - Database and operating software package

48812000 - Financial information systems

Notice Value(s)

Tender Value
£5,000,000 £1M-£10M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
26 Jul 20187 years ago
Submission Deadline
6 Aug 2018Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
7 Oct 2018 - 7 Oct 2030 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
SWINDON BOROUGH COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
SWINDON
Postcode
SN1 2JG
Post Town
Swindon
Country
England
Major Region (ITL 1)
TLK South West (England)
Basic Region (ITL 2)
TLK7 Gloucestershire and Wiltshire
Small Region (ITL 3)
TLK71 Swindon
Delivery Location
TLK South West (England)
Local Authority
Swindon
Electoral Ward
Eastcott
Westminster Constituency
Swindon South

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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