Award

Legal Case Management System

UNIVERSITY OF BRISTOL

This public procurement record has 2 releases in its history.

Award

11 Jun 2018 at 12:54

Award Notice
Tender

21 Nov 2017 at 08:43

Tender Notice
Summary of the contracting process

The University of Bristol is currently involved in a procurement process for a Legal Case Management System aimed at managing emails and documents related to research grants and legal cases. The procurement is at the Award stage and the contract is valued at £598,000, awarded to cBrain A/S. The initial contract duration is set for five years, with a potential extension for an additional five years. The call for tenders closed on 19 December 2017, and the service will be implemented at the university's premises in Bristol, South West England, under the classification of software package and information systems.

This tender presents significant opportunities for businesses specialising in software solutions, particularly those focused on case management systems, legal technology, or enterprise resource planning. Small and medium-sized enterprises (SMEs) may find this procurement particularly advantageous, as the buyer has expressed a preference for engaging with these types of organisations. The project is aimed at streamlining comprehensive management processes within academic environments, making it suitable for companies with experience in the public sector and collaborative software development.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Start Free Trial Book a Demo
All Features Pricing

Notice Information

Notice Title

Legal Case Management System

Notice Description

The University of Bristol (UoB) has approved a business case to procure a Case Management solution to manage emails and documents relating to: - Research (and research-related) grant and contract applications and awards, which will be used jointly by the Research and Enterprise Development (RED) and Finance Services Divisions, - Separately, legal cases, which will be used by the University Secretary's Office (SecO). Whilst this is one business case, we view the implementation of the Case Management solution to manage(i) research (and research-related) applications and awards, (ii) and legal cases, as separate instances of the Case Management solution. The Research and Enterprise Development (RED) Department works with academics, researchers, students and entrepreneur communities within and outside of UoB to bid for research and enterprise-related grants and contracts, and to manage contractual negotiations. RED and Finance Services have a requirement for a Case Management solution to enable it to effectively and efficiently manage detailed contractual negotiation sand related communications throughout the pre-award lifecycle from application to award covering are as such as: the terms and conditions of the scheme; ethical governance implications; managing the process of contract negotiations with funders and research and enterprise partners. It is intended that a Case Management solution will form part of a wider solution to manage and administer research and enterprise-related grants and contracts. The University Secretary's Office (SecO) provides a wide range of advice and support on legal and compliance issues to all academic and professional departments of the University. The Office's responsibilities include work in the areas of property and commercial law, employment law, intellectual property, insurance, risk management, data protection, freedom of information, staff and student mediation and dispute resolution, appeals and discipline. SecO has a requirement to use a Case Management solution to manage their case load in all these areas, as well as to provide management information for the team to support workload management and internal reporting requirements. Potentially staff in any department of the University may require access to the system. Additional information: The initial contract period is 5 years plus up to a further 5 years if the options to extend are exercised. The contract duration in Section 1 assumes the options to extend are exercised in full.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-1120327f-7c1b-479d-8802-0ca19fdbd8f0
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/1337144d-1066-4066-ad03-b4d65b84524a
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Restricted procedure
Tender Suitability
SME
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48000000 - Software package and information systems

Notice Value(s)

Tender Value
£500,000 £500K-£1M
Lots Value
Not specified
Awards Value
£598,000 £500K-£1M
Contracts Value
Not specified

Notice Dates

Publication Date
11 Jun 20187 years ago
Submission Deadline
19 Dec 2017Expired
Future Notice Date
Not specified
Award Date
17 May 20187 years ago
Contract Period
17 May 2018 - 17 May 2028 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
UNIVERSITY OF BRISTOL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
BRISTOL
Postcode
BS2 8BB
Post Town
Bristol
Country
England
Major Region (ITL 1)
TLK South West (England)
Basic Region (ITL 2)
TLK5 West of England
Small Region (ITL 3)
TLK51 Bristol, City of
Delivery Location
TLK South West (England)
Local Authority
Bristol, City of
Electoral Ward
Central
Westminster Constituency
Bristol Central

Supplier Information

Number of Suppliers
1
Supplier Name

CBRAIN

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-b5fd17-1120327f-7c1b-479d-8802-0ca19fdbd8f0-2018-06-11T13:54:17+01:00",
    "date": "2018-06-11T13:54:17+01:00",
    "ocid": "ocds-b5fd17-1120327f-7c1b-479d-8802-0ca19fdbd8f0",
    "language": "en",
    "initiationType": "tender",
    "tender": {
        "id": "tender_133353/680489",
        "title": "Legal Case Management System",
        "description": "The University of Bristol (UoB) has approved a business case to procure a Case Management solution to manage emails and documents relating to: - Research (and research-related) grant and contract applications and awards, which will be used jointly by the Research and Enterprise Development (RED) and Finance Services Divisions, - Separately, legal cases, which will be used by the University Secretary's Office (SecO). Whilst this is one business case, we view the implementation of the Case Management solution to manage(i) research (and research-related) applications and awards, (ii) and legal cases, as separate instances of the Case Management solution. The Research and Enterprise Development (RED) Department works with academics, researchers, students and entrepreneur communities within and outside of UoB to bid for research and enterprise-related grants and contracts, and to manage contractual negotiations. RED and Finance Services have a requirement for a Case Management solution to enable it to effectively and efficiently manage detailed contractual negotiation sand related communications throughout the pre-award lifecycle from application to award covering are as such as: the terms and conditions of the scheme; ethical governance implications; managing the process of contract negotiations with funders and research and enterprise partners. It is intended that a Case Management solution will form part of a wider solution to manage and administer research and enterprise-related grants and contracts. The University Secretary's Office (SecO) provides a wide range of advice and support on legal and compliance issues to all academic and professional departments of the University. The Office's responsibilities include work in the areas of property and commercial law, employment law, intellectual property, insurance, risk management, data protection, freedom of information, staff and student mediation and dispute resolution, appeals and discipline. SecO has a requirement to use a Case Management solution to manage their case load in all these areas, as well as to provide management information for the team to support workload management and internal reporting requirements. Potentially staff in any department of the University may require access to the system. Additional information: The initial contract period is 5 years plus up to a further 5 years if the options to extend are exercised. The contract duration in Section 1 assumes the options to extend are exercised in full.",
        "datePublished": "2017-11-21T08:43:35Z",
        "status": "complete",
        "classification": {
            "scheme": "CPV",
            "id": "48000000",
            "description": "Software package and information systems"
        },
        "items": [
            {
                "id": "1",
                "deliveryAddresses": [
                    {
                        "region": "South West",
                        "countryName": "United Kingdom"
                    },
                    {
                        "postalCode": "BS1 5DS"
                    },
                    {
                        "region": "South West",
                        "countryName": "United Kingdom"
                    }
                ]
            }
        ],
        "minValue": {
            "amount": 500000,
            "currency": "GBP"
        },
        "value": {
            "amount": 500000,
            "currency": "GBP"
        },
        "procurementMethod": "selective",
        "procurementMethodDetails": "Restricted procedure",
        "tenderPeriod": {
            "endDate": "2017-12-19T23:59:59Z"
        },
        "contractPeriod": {
            "startDate": "2018-05-18T00:00:00+01:00",
            "endDate": "2028-05-17T23:59:59+01:00"
        },
        "suitability": {
            "sme": true,
            "vcse": false
        },
        "mainProcurementCategory": "services",
        "documents": [
            {
                "id": "1",
                "documentType": "tenderNotice",
                "description": "Opportunity notice on Contracts Finder",
                "url": "https://www.contractsfinder.service.gov.uk/Notice/31ba3ce0-8b55-4468-833a-36c15460b539",
                "datePublished": "2017-11-21T08:43:35Z",
                "format": "text/html",
                "language": "en"
            },
            {
                "id": "2",
                "documentType": "tenderNotice",
                "description": "Link to eSourcing Portal",
                "url": "https://tenders.bris.ac.uk"
            }
        ]
    },
    "parties": [
        {
            "id": "GB-CFS-42738",
            "name": "University of Bristol",
            "identifier": {
                "legalName": "University of Bristol"
            },
            "address": {
                "streetAddress": "1-9 Old Park Hill",
                "locality": "Bristol",
                "postalCode": "BS2 8BB",
                "countryName": "England"
            },
            "contactPoint": {
                "name": "Martyn Dean",
                "email": "martyn.dean@bristol.ac.uk",
                "telephone": "0117 9546369"
            },
            "details": {
                "url": "http://www.bristol.ac.uk"
            },
            "roles": [
                "buyer"
            ]
        },
        {
            "id": "GB-CFS-78127",
            "name": "University of Bristol",
            "identifier": {
                "legalName": "University of Bristol"
            },
            "address": {
                "streetAddress": "4th Floor, Augustine's Courtyard, Orchard Lane",
                "locality": "Bristol",
                "postalCode": "BS1 5DS",
                "countryName": "England"
            },
            "contactPoint": {
                "name": "Martyn Dean",
                "email": "martyn.dean@bristol.ac.uk"
            },
            "roles": [
                "buyer"
            ]
        },
        {
            "id": "GB-CFS-88341",
            "name": "cBrain A/S",
            "identifier": {
                "legalName": "cBrain A/S"
            },
            "address": {
                "streetAddress": "Dampfaergevej 30,2, Copenhagen, DK-2100, Denmark"
            },
            "details": {
                "scale": "large",
                "vcse": false
            },
            "roles": [
                "supplier"
            ]
        }
    ],
    "buyer": {
        "id": "GB-CFS-78127",
        "name": "University of Bristol"
    },
    "awards": [
        {
            "id": "ocds-b5fd17-1120327f-7c1b-479d-8802-0ca19fdbd8f0-1",
            "status": "active",
            "date": "2018-05-18T00:00:00+01:00",
            "datePublished": "2018-06-11T13:54:17+01:00",
            "value": {
                "amount": 598000,
                "currency": "GBP"
            },
            "suppliers": [
                {
                    "id": "GB-CFS-88341",
                    "name": "cBrain A/S"
                }
            ],
            "contractPeriod": {
                "startDate": "2018-05-18T00:00:00+01:00",
                "endDate": "2028-05-17T23:59:59+01:00"
            },
            "documents": [
                {
                    "id": "1",
                    "documentType": "awardNotice",
                    "description": "Awarded contract notice on Contracts Finder",
                    "url": "https://www.contractsfinder.service.gov.uk/Notice/1337144d-1066-4066-ad03-b4d65b84524a",
                    "datePublished": "2018-06-11T13:54:17+01:00",
                    "format": "text/html",
                    "language": "en"
                }
            ]
        }
    ]
}