Tender

Provision of Acquisition Safety and Environmental Management System for BFC White Fleet

MINISTRY OF DEFENCE

This public procurement record has 2 releases in its history.

TenderAmendment

03 Oct 2024 at 13:35

Tender Notice
Tender

03 Oct 2024 at 13:29

Tender Notice
Summary of the contracting process

The Ministry of Defence, representing British Forces Cyprus (BFC), is currently in the Tender stage for the provision of an Acquisition Safety and Environmental Management System (ASEMS) for their white fleet vehicles. Interested businesses should note that this open procedure contract, valued at £77,000, covers ASEMS provision and maintenance for civilian fleet vehicles at BFC's location on the island of Cyprus. The contract spans from 1 January 2025 to 31 December 2029. Key dates include the tender period ending on 4 November 2024 at 12:00 PM. This opportunity, classified under "Health and safety consultancy services" (CPV code: 71317210), requires the contractor to handle annual reviews and quarterly progress meetings, with travel to Cyprus being a requisite part of the services.

This tender offers substantial business growth opportunities, particularly for SMEs and VCSEs capable of delivering specialised health and safety consultancy services. Companies with expertise in legislative compliance, particularly those experienced in maintaining and updating existing document sets, will find this contract well-suited to their capabilities. The scope includes up to 5 Legislative Compliance Assessments (LCAs) during the contract term, providing additional work opportunities. Businesses proficient in sustainable and safety management systems with operational readiness to manage travel requirements will be especially competitive in this procurement process.

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Notice Information

Notice Title

Provision of Acquisition Safety and Environmental Management System for BFC White Fleet

Notice Description

British Forces Cyprus (BFC) are seeking a third-party contractor capable of sustaining and continuing to update the existing Acquisition Safety and Environmental Management Systems (ASEMS) document set. The proposed contract will be for 5 years, to commence on 01 January 2025, expiring on 31 December 2029. The scope of the contract covers ASEMS provision and maintenance for the white (civilian) fleet vehicles at BFC only. Military vehicles, maritime vessels, aircraft, or other such vehicles as may be present on-island are not included in the scope of this contract. It is important that the contractor is willing and able to work with the existing document set and perform annual reviews (in person, on-island) and attend quarterly progress-based meetings which may be virtually or on-island (as needed). The contract also includes a requirement for up to 5 Legislative Compliance Assessments (LCAs) and BFC may request these at any point during the 5-year contract. BFC is located on the island of Cyprus and the successful contractor will need to travel to the island to deliver some of the contract services. Travel arrangements are addressed in more detail in the ITT documents. ITT documents are available for download from the Defence Sourcing Portal (DSP) eSoucing portal, the link to which is below: www.contracts.mod.uk

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-11fa19fa-22a6-4e44-bb71-560b22ee344f
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/4f7e31b1-9353-45c1-98ff-e6884c77cabc
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure (above threshold)
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

71 - Architectural, construction, engineering and inspection services

CPV Codes

71317210 - Health and safety consultancy services

Notice Value(s)

Tender Value
£77,000 Under £100K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
3 Oct 20241 years ago
Submission Deadline
4 Nov 2024Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Jan 2025 - 31 Dec 2029 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
MINISTRY OF DEFENCE
Contact Name
Not specified
Contact Email
ukstratcom-comrcl-bfc@modgovuk.onmicrosoft.com
Contact Phone
Not specified

Buyer Location

Locality
EPISKOPI
Postcode
BS34 8JH
Post Town
Bristol
Country
England
Major Region (ITL 1)
TLK South West (England)
Basic Region (ITL 2)
TLK5 West of England
Small Region (ITL 3)
TLK52 Bath & North East Somerset and South Gloucestershire
Delivery Location
Not specified
Local Authority
South Gloucestershire
Electoral Ward
Stoke Park & Cheswick
Westminster Constituency
Filton and Bradley Stoke

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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